Office Administrator Visa Sponsorship Jobs in Utah
Office administrator visa sponsorship jobs in Utah are concentrated in Salt Lake City and Provo, where technology companies, healthcare systems like Intermountain Health, and financial services firms regularly hire for these roles. The state's growing tech sector and large university system create steady demand for skilled administrative professionals seeking employer-sponsored work visas.
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Get Access To All JobsINTRODUCTION
The Cardiovascular Medicine Division at the University of Utah seeks an Office Administrator to join our administrative team. The ideal candidate for this position will be a detail-oriented individual who enjoys working in a high-functioning and dynamic team, is eager to develop processes, demonstrates ownership of their responsibilities, and desires to serve as a key component supporting our Senior Manager, Research Sciences Management and the Clinical Trials Unit.
Office Administrators
This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Responsibilities
Office Administrator, II
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
Office Administrator, III
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
Office Administrator, IV
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.
MINIMUM QUALIFICATIONS
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
PREFERENCES
Type: Benefited Staff
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
JOB DETAILS
Job Title: Office Administrators
Working Title: Office Administrator - Cardiovascular Medicine Research Admin
Career Progression Track: P00
Track Level: P4 - Advanced, P3 - Career, P2 - Developing
FLSA Code: Administrative
Patient Sensitive Job Code? Yes
Standard Hours per Week: 40
Full Time or Part Time? Full Time
Shift: Day
Work Schedule Summary: Monday – Friday; 8 am – 5 pm; Hybrid schedule (up to two days per week remote) may be accommodated after initial orientation period.
VP Area: U of U Health - Academics
Department: 00226 - Cardiology
PAY RATE RANGE
Pay Rate Range: 45000 - 69000 DOE
CLOSE DATE
Close Date: 06/30/2026
PRIORITY REVIEW DATE
Priority Review Date (Note - Posting may close at any time)
INTRODUCTION
The Cardiovascular Medicine Division at the University of Utah seeks an Office Administrator to join our administrative team. The ideal candidate for this position will be a detail-oriented individual who enjoys working in a high-functioning and dynamic team, is eager to develop processes, demonstrates ownership of their responsibilities, and desires to serve as a key component supporting our Senior Manager, Research Sciences Management and the Clinical Trials Unit.
Office Administrators
This position is patient-sensitive and must fulfill all associated vaccination requirements, or be approved for an exemption, prior to the first day of work. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Responsibilities
Office Administrator, II
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.
Office Administrator, III
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Considered highly skilled and proficient in discipline. Conducts complex, important work under minimal supervision and with wide latitude for independent judgment.
Office Administrator, IV
- Oversee general office operations.
- Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently.
- Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors.
- Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics.
- Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments.
- Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders.
- May be responsible for managing office budget and contract/price negotiations with vendors.
- May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
- Recognized as subject matter expert and advanced individual contributor professional. Requires specialized skill set. Conducts highly complex work, unsupervised and with extensive latitude for independent judgment.
MINIMUM QUALIFICATIONS
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Department may hire employee at one of the following job levels:
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Office Administrator, IV: Requires a bachelor’s (or equivalency) + 8 years or a master’s (or equivalency) + 6 years of directly related work experience.
PREFERENCES
Type: Benefited Staff
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
JOB DETAILS
Job Title: Office Administrators
Working Title: Office Administrator - Cardiovascular Medicine Research Admin
Career Progression Track: P00
Track Level: P4 - Advanced, P3 - Career, P2 - Developing
FLSA Code: Administrative
Patient Sensitive Job Code? Yes
Standard Hours per Week: 40
Full Time or Part Time? Full Time
Shift: Day
Work Schedule Summary: Monday – Friday; 8 am – 5 pm; Hybrid schedule (up to two days per week remote) may be accommodated after initial orientation period.
VP Area: U of U Health - Academics
Department: 00226 - Cardiology
PAY RATE RANGE
Pay Rate Range: 45000 - 69000 DOE
CLOSE DATE
Close Date: 06/30/2026
PRIORITY REVIEW DATE
Priority Review Date (Note - Posting may close at any time)
Office Administrator Job Roles in Utah
See all 31+ Office Administrator Jobs in Utah
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Search Office Administrator Jobs in UtahOffice Administrator Jobs in Utah: Frequently Asked Questions
Which companies in Utah sponsor visas for office administrators?
Technology companies in the Salt Lake City metro, including software and fintech firms in the Silicon Slopes corridor, are among the more active sponsors for office administrator roles in Utah. Healthcare organizations like Intermountain Health and University of Utah Health, along with financial services employers, also hire administrative professionals and have established HR infrastructure to support visa sponsorship processes.
Which visa types are most common for office administrator roles in Utah?
The H-1B visa is the most recognized work visa, but office administrator roles must qualify as a specialty occupation requiring at least a bachelor's degree in a specific field, which can be difficult to establish for general administrative positions. Candidates with specialized backgrounds in healthcare administration, legal administration, or business operations tend to have stronger cases. The TN visa is an option for Canadian and Mexican nationals in qualifying administrative categories.
Which cities in Utah have the most office administrator sponsorship jobs?
Salt Lake City accounts for the largest share of office administrator sponsorship opportunities in Utah, driven by its concentration of corporate headquarters, healthcare systems, and government contractors. Provo and the broader Utah Valley area, home to the Silicon Slopes tech cluster, is the second most active market. Ogden sees some activity tied to manufacturing and logistics employers, though at lower volumes than the Wasatch Front metros.
How to find office administrator visa sponsorship jobs in Utah?
Migrate Mate is built specifically for international job seekers and filters office administrator roles in Utah by visa sponsorship availability, saving you from manually screening hundreds of postings. Beyond using Migrate Mate, targeting employers with demonstrated H-1B or TN visa filing histories in Utah, particularly in healthcare administration and tech operations, improves your odds of finding a role where sponsorship infrastructure already exists.
Are there state-specific considerations for office administrator visa sponsorship in Utah?
Utah's prevailing wage requirements for sponsored office administrator roles are determined by Department of Labor wage levels specific to each metropolitan area, so Salt Lake City rates differ from those in smaller markets like St. George. Utah's strong university pipeline, particularly from the University of Utah and Brigham Young University, means employers see high local applicant volumes, which can make sponsorship a differentiating factor for international candidates with specialized administrative or bilingual skills.
What is the prevailing wage for sponsored office administrator jobs in Utah?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.