Office Administrator Visa Sponsorship Jobs in Utah
Office administrator visa sponsorship jobs in Utah are concentrated in Salt Lake City and Provo, where technology companies, healthcare systems like Intermountain Health, and financial services firms regularly hire for these roles. The state's growing tech sector and large university system create steady demand for skilled administrative professionals seeking employer-sponsored work visas.
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Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
- Faculty support including areas such as Retention, Promotion, Tenure (RPT), Tenure Faculty Review (TFR), Career Line, Adjunct, Visiting (CAV), offer letters, and sabbatical processes
- CSBS Event planning, marketing material creation, tracking, and support
- Scholarship entry, tracking and communication
- Associate Dean calendar management and support
- College communication including Faculty and Staff Digest and Research Roundup creation, editing, and sending
- Guest coordination and parking verification/ tracking
- Office coverage and reception support
- Dean’s Office travel support
- College level scholarship support
- Administrative support for college-wide strategic initiatives, such as Interdisciplinary Exchange for Utah Science (NEXUS) scheduling and event support
- General office support including phone coverage, mail, inbox monitoring, etc.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
-
- What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
-
- How many years of related work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more, but less than 12 years
- 12 years or more, but less than 14 years
- 14 years or more
Applicant Documents
Required Documents
Resume
Cover Letter
* List of References
Optional Documents
Open Date 09/01/2026
Requisition Number PRN46080B
Job Title Office Administrators
Working Title Office Administrator
Career Progression Track P00
Track Level P3 - Career, P2 - Developing
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Primarily M-F, 8:00-5:00 pm
VP Area Academic Affairs
Department 00129 - Social & Behav Science-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $50,000 - $57,000
Close Date 10/09/2026
Priority Review Date (Note - Posting may close at any time) 09/16/2026
Office Administrators
Oversee general office operations. Coordinate all aspects of the daily office environment including, but not limited to, office maintenance, ordering office supplies, and other duties to ensure the office operates smoothly and efficiently. Coordinate office equipment maintenance and initiate facility repair requests with building management and/or outside vendors. Work closely with executives and management on coordination of local culture and engagement initiatives including planning and logistics. Act as the face of the office and develop and maintain relationships with building management services, vendors, caterers, and various internal departments. Coordinate and schedule internal/external meetings, and conference/video calls on behalf of leaders. May be responsible for managing office budget and contract/price negotiations with vendors. May perform other duties including accounting support, reception, payroll, facilities, maintenance, supply management, and various back office functions.
Learn more about the great benefits of working for University of Utah: benefits.utah.edu
The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.
Responsibilities
- Faculty support including areas such as Retention, Promotion, Tenure (RPT), Tenure Faculty Review (TFR), Career Line, Adjunct, Visiting (CAV), offer letters, and sabbatical processes
- CSBS Event planning, marketing material creation, tracking, and support
- Scholarship entry, tracking and communication
- Associate Dean calendar management and support
- College communication including Faculty and Staff Digest and Research Roundup creation, editing, and sending
- Guest coordination and parking verification/ tracking
- Office coverage and reception support
- Dean’s Office travel support
- College level scholarship support
- Administrative support for college-wide strategic initiatives, such as Interdisciplinary Exchange for Utah Science (NEXUS) scheduling and event support
- General office support including phone coverage, mail, inbox monitoring, etc.
Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).
Office Administrator, II: Requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience.
Office Administrator, III: Requires a bachelor’s (or equivalency) + 6 years or a master’s (or equivalency) + 4 years of directly related work experience.
Preferences
Type Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Posting Specific Questions
Required fields are indicated with an asterisk (*).
-
- What is your highest level of completed education?
- None
- High School Diploma or Equivalent
- Associate Degree
- Bachelor's Degree
- Master's Degree
- Doctorate Degree
-
- How many years of related work experience do you have?
- Less than 2 years
- 2 years or more, but less than 4 years
- 4 years or more, but less than 6 years
- 6 years or more, but less than 8 years
- 8 years or more, but less than 10 years
- 10 years or more, but less than 12 years
- 12 years or more, but less than 14 years
- 14 years or more
Applicant Documents
Required Documents
Resume
Cover Letter
* List of References
Optional Documents
Open Date 09/01/2026
Requisition Number PRN46080B
Job Title Office Administrators
Working Title Office Administrator
Career Progression Track P00
Track Level P3 - Career, P2 - Developing
FLSA Code Administrative
Patient Sensitive Job Code? No
Standard Hours per Week 40
Full Time or Part Time? Full Time
Shift Day
Work Schedule Summary
Primarily M-F, 8:00-5:00 pm
VP Area Academic Affairs
Department 00129 - Social & Behav Science-Dean
Location Campus
City Salt Lake City, UT
Type of Recruitment External Posting
Pay Rate Range $50,000 - $57,000
Close Date 10/09/2026
Priority Review Date (Note - Posting may close at any time) 09/16/2026
Office Administrator Job Roles in Utah
See all Office Administrator Jobs in Utah
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Search Office Administrator Jobs in UtahOffice Administrator Jobs in Utah: Frequently Asked Questions
Which companies in Utah sponsor visas for office administrators?
Technology companies in the Salt Lake City metro, including software and fintech firms in the Silicon Slopes corridor, are among the more active sponsors for office administrator roles in Utah. Healthcare organizations like Intermountain Health and University of Utah Health, along with financial services employers, also hire administrative professionals and have established HR infrastructure to support visa sponsorship processes.
Which visa types are most common for office administrator roles in Utah?
The H-1B visa is the most recognized work visa, but office administrator roles must qualify as a specialty occupation requiring at least a bachelor's degree in a specific field, which can be difficult to establish for general administrative positions. Candidates with specialized backgrounds in healthcare administration, legal administration, or business operations tend to have stronger cases. The TN visa is an option for Canadian and Mexican nationals in qualifying administrative categories.
Which cities in Utah have the most office administrator sponsorship jobs?
Salt Lake City accounts for the largest share of office administrator sponsorship opportunities in Utah, driven by its concentration of corporate headquarters, healthcare systems, and government contractors. Provo and the broader Utah Valley area, home to the Silicon Slopes tech cluster, is the second most active market. Ogden sees some activity tied to manufacturing and logistics employers, though at lower volumes than the Wasatch Front metros.
How to find office administrator visa sponsorship jobs in Utah?
Migrate Mate is built specifically for international job seekers and filters office administrator roles in Utah by visa sponsorship availability, saving you from manually screening hundreds of postings. Beyond using Migrate Mate, targeting employers with demonstrated H-1B or TN visa filing histories in Utah, particularly in healthcare administration and tech operations, improves your odds of finding a role where sponsorship infrastructure already exists.
Are there state-specific considerations for office administrator visa sponsorship in Utah?
Utah's prevailing wage requirements for sponsored office administrator roles are determined by Department of Labor wage levels specific to each metropolitan area, so Salt Lake City rates differ from those in smaller markets like St. George. Utah's strong university pipeline, particularly from the University of Utah and Brigham Young University, means employers see high local applicant volumes, which can make sponsorship a differentiating factor for international candidates with specialized administrative or bilingual skills.
What is the prevailing wage for sponsored office administrator jobs in Utah?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.