Office Administrator Visa Sponsorship Jobs in Maryland
Office administrator visa sponsorship jobs in Maryland are concentrated in the Baltimore-Washington corridor, with major employers including Johns Hopkins Health System, University of Maryland Medical Center, Northrop Grumman, and federal contractors clustered around Bethesda and Rockville. The state's dense presence of healthcare systems, defense contractors, and research institutions creates steady demand for experienced office administrators.
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Get Access To All JobsIf you’re inspired by improving lives, driven by innovation, and motivated to solve meaningful challenges, there’s a place for you at Senseonics. Senseonics is a medical technology company dedicated to transforming diabetes management through long-term, implantable continuous glucose monitoring systems. Our team is united by a shared mission: to deliver life-changing technology that empowers people with diabetes and the healthcare professionals who care for them. At Senseonics, we put our customers first, challenge ourselves to innovate boldly, and embrace learning as we push the boundaries of what’s possible. We work with urgency, take ownership of our results, and collaborate as one team to deliver solutions that make a real difference. Working at Senseonics isn’t just a job—it’s an opportunity to help pioneer the future of diabetes care.
Summary
The Office Administrator supports the Office Manager in administrative, operational, and accounts payable functions across the organization. This role is responsible for approximately 20–25 hours per week of office administration, including medical supply logistics, shipping, inventory management, and office coordination, along with 15–20 hours per week of accounts payable and data entry support. The ideal candidate is highly organized, detail-oriented, proactive, and capable of supporting a fast-paced business environment.
Responsibilities:
- Coordinate weekly ordering, shipping, and inventory management of medical supply kits for healthcare providers
- Manage incoming mail, including sorting, scanning, labeling, document uploads to eBridge, and preparing bank deposits
- Maintain office, kitchen, and breakroom supplies; oversee meeting room readiness; support weekly company-wide catered lunches
- Assist with employee onboarding logistics, including ordering business cards, scrubs, and company merchandise
- Support general office operations, vendor coordination, and administrative projects as directed by the Office Manager
- Process vendor invoices through Concur, ensuring accurate coding, approval routing, and data integrity
- Adhere to internal control policies, procedures, and company compliance standards
- Perform additional administrative and operational duties as assigned
Requirements
- Minimum of 2 years of administrative, office support, or similar experience preferred
- Proficiency in Microsoft Office Suite, with strong attention to detail and organizational skills
- Experience with SAP Concur or a similar expense management or accounts payable platform preferred
- Demonstrated ability to process transactions accurately and efficiently in a timely manner
- Proven experience maintaining organized, accurate, and highly effective recordkeeping systems
- Strong proficiency in Excel and related analytical or reporting tools
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Ability to handle confidential information with professionalism and discretion
If you’re inspired by improving lives, driven by innovation, and motivated to solve meaningful challenges, there’s a place for you at Senseonics. Senseonics is a medical technology company dedicated to transforming diabetes management through long-term, implantable continuous glucose monitoring systems. Our team is united by a shared mission: to deliver life-changing technology that empowers people with diabetes and the healthcare professionals who care for them. At Senseonics, we put our customers first, challenge ourselves to innovate boldly, and embrace learning as we push the boundaries of what’s possible. We work with urgency, take ownership of our results, and collaborate as one team to deliver solutions that make a real difference. Working at Senseonics isn’t just a job—it’s an opportunity to help pioneer the future of diabetes care.
Summary
The Office Administrator supports the Office Manager in administrative, operational, and accounts payable functions across the organization. This role is responsible for approximately 20–25 hours per week of office administration, including medical supply logistics, shipping, inventory management, and office coordination, along with 15–20 hours per week of accounts payable and data entry support. The ideal candidate is highly organized, detail-oriented, proactive, and capable of supporting a fast-paced business environment.
Responsibilities:
- Coordinate weekly ordering, shipping, and inventory management of medical supply kits for healthcare providers
- Manage incoming mail, including sorting, scanning, labeling, document uploads to eBridge, and preparing bank deposits
- Maintain office, kitchen, and breakroom supplies; oversee meeting room readiness; support weekly company-wide catered lunches
- Assist with employee onboarding logistics, including ordering business cards, scrubs, and company merchandise
- Support general office operations, vendor coordination, and administrative projects as directed by the Office Manager
- Process vendor invoices through Concur, ensuring accurate coding, approval routing, and data integrity
- Adhere to internal control policies, procedures, and company compliance standards
- Perform additional administrative and operational duties as assigned
Requirements
- Minimum of 2 years of administrative, office support, or similar experience preferred
- Proficiency in Microsoft Office Suite, with strong attention to detail and organizational skills
- Experience with SAP Concur or a similar expense management or accounts payable platform preferred
- Demonstrated ability to process transactions accurately and efficiently in a timely manner
- Proven experience maintaining organized, accurate, and highly effective recordkeeping systems
- Strong proficiency in Excel and related analytical or reporting tools
- Ability to manage multiple priorities in a fast-paced environment
- Strong written and verbal communication skills
- Ability to handle confidential information with professionalism and discretion
Office Administrator Job Roles in Maryland
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Search Office Administrator Jobs in MarylandOffice Administrator Jobs in Maryland: Frequently Asked Questions
Which companies in Maryland sponsor visas for office administrators?
Healthcare systems and federal contractors are the most active sponsors in Maryland. Johns Hopkins Health System, University of Maryland Medical Center, Leidos, Booz Allen Hamilton, and Northrop Grumman have histories of sponsoring administrative roles. Large university systems, including the University of Maryland, also file sponsorship petitions for office administrators supporting research and academic departments.
Which visa types are most common for office administrator roles in Maryland?
The H-1B visa is the most common visa for office administrators in Maryland when the role qualifies as a specialty occupation, typically requiring a bachelor's degree in business administration, management, or a related field. Some employers, particularly in defense and research sectors, also sponsor EB-3 immigrant visas for experienced administrative professionals. TN visas are available specifically to Canadian and Mexican nationals in qualifying administrative roles.
Which cities in Maryland have the most office administrator sponsorship jobs?
Baltimore has the highest concentration of sponsored office administrator positions, driven by its major hospital networks and universities. Rockville and Bethesda follow closely, anchored by the National Institutes of Health campus and a dense cluster of biotech and government contracting firms. Silver Spring and College Park also see consistent hiring for administrative roles tied to federal agencies and the University of Maryland system.
How to find office administrator visa sponsorship jobs in Maryland?
Migrate Mate filters office administrator job listings specifically to employers who sponsor work visas, making it easier to identify Maryland-based opportunities without sorting through roles that don't offer sponsorship. You can narrow results by location, visa type, and industry, which is particularly useful in Maryland given the mix of healthcare, defense, and research employers hiring for administrative positions.
Are there any Maryland-specific considerations for office administrators seeking visa sponsorship?
Maryland's prevailing wage requirements under H-1B rules apply at the county level, and wages in Montgomery County and Baltimore City tend to reflect higher prevailing wage tiers than rural counties. Many of Maryland's largest sponsors are healthcare or federal contractors, which often have structured HR processes for sponsorship. Roles supporting NIH-funded research institutions or defense contractors may also require security clearance eligibility, which can affect candidacy for international applicants.
What is the prevailing wage for sponsored office administrator jobs in Maryland?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.