Office Administrator Visa Sponsorship Jobs in Wisconsin
Office administrator roles in Wisconsin draw consistent hiring from healthcare systems like UW Health and Froedtert, major insurers in Milwaukee, and the University of Wisconsin System across Madison and Milwaukee. Employers in these sectors have sponsored H-1B visa and TN visas for qualified administrative professionals, particularly in healthcare operations and higher education.
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Get Access To All JobsLocation: Racine, WI
Facility: Spring Street
Department: General Surgery
Schedule: Full-time | .9 | Monday, Tuesday, Thursday, Friday 7:30am-5:00pm
COMPENSATION
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
YOUR ROLE AND RESPONSIBILITIES
- Manage the full patient lifecycle by greeting visitors, handling check-in/out, and scheduling or confirming appointments.
- Secure necessary documentation, verify patient demographics, and obtain insurance authorizations or precertifications.
- Collect co-pays, deductibles, and previous balances and reconcile reports and deposits to ensure financial accuracy.
- Answer telephones, screen calls, take messages, and provide essential clerical support.
LICENSURE / CERTIFICATION / REGISTRATION Required Credential(s):
- None Required.
EDUCATION
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Location: Racine, WI
Facility: Spring Street
Department: General Surgery
Schedule: Full-time | .9 | Monday, Tuesday, Thursday, Friday 7:30am-5:00pm
COMPENSATION
- Comprehensive health coverage: medical, dental, vision, prescription coverage and HSA/FSA options
- Financial security & retirement: employer-matched 403(b), planning and hardship resources, disability and life insurance
- Time to recharge: pro-rated paid time off (PTO) and holidays
- Career growth: Ascension-paid tuition (Vocare), reimbursement, ongoing professional development and online learning
- Emotional well-being: Employee Assistance Program, counseling and peer support, spiritual care and stress management resources
- Family support: parental leave, adoption assistance and family benefits
- Other benefits: optional legal and pet insurance, transportation savings and more
YOUR ROLE AND RESPONSIBILITIES
- Manage the full patient lifecycle by greeting visitors, handling check-in/out, and scheduling or confirming appointments.
- Secure necessary documentation, verify patient demographics, and obtain insurance authorizations or precertifications.
- Collect co-pays, deductibles, and previous balances and reconcile reports and deposits to ensure financial accuracy.
- Answer telephones, screen calls, take messages, and provide essential clerical support.
LICENSURE / CERTIFICATION / REGISTRATION Required Credential(s):
- None Required.
EDUCATION
High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.
Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 99,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you'll find an inclusive and supportive environment where your contributions truly matter.
Equal employment opportunity employer
Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.
Fraud prevention notice
Prospective applicants should be vigilant against fraudulent job offers and interview requests. Scammers may use sophisticated tactics to impersonate Ascension employees. To ensure your safety, please remember: Ascension will never ask for payment or to provide banking or financial information as part of the job application or hiring process, our legitimate email communications will always come from an @ascension.org email address; do not trust other domains, and an official offer will only be extended to candidates who have completed a job application through our authorized applicant tracking system.
E-Verify statement
Employer participates in the Electronic Employment Verification Program. Please click here for more information.
Office Administrator Job Roles in Wisconsin
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Search Office Administrator Jobs in WisconsinOffice Administrator Jobs in Wisconsin: Frequently Asked Questions
Which companies in Wisconsin sponsor visas for office administrators?
Healthcare systems are among the most active sponsors in Wisconsin, including UW Health, Froedtert Health, and Advocate Aurora Health. The University of Wisconsin System and large insurers headquartered in Milwaukee also have documented H-1B sponsorship histories for administrative roles. Employers in these sectors tend to have established HR processes for managing visa petitions compared to smaller businesses.
Which visa types are most common for office administrator roles in Wisconsin?
The H-1B is the most common visa for office administrator positions when the role requires a bachelor's degree in a specific field such as business administration or healthcare management. Canadian and Mexican nationals may qualify under the TN visa if their role fits an eligible USMCA category. L-1 visa transfers are occasionally used when an international company relocates an employee to its Wisconsin office.
Which cities in Wisconsin have the most office administrator sponsorship jobs?
Milwaukee and Madison account for the largest share of sponsored office administrator positions in Wisconsin. Milwaukee's concentration of healthcare systems, financial services firms, and corporate headquarters drives demand, while Madison benefits from the UW-Madison campus and state government offices. Green Bay and Appleton have smaller but active employer bases, particularly in healthcare and manufacturing administration.
How to find office administrator visa sponsorship jobs in Wisconsin?
Migrate Mate filters job listings specifically by visa sponsorship availability, so you can search office administrator roles in Wisconsin without sorting through positions that don't offer sponsorship. The platform focuses on international candidates, making it more targeted than general job boards. Filtering by Wisconsin and the office administrator category on Migrate Mate surfaces employers who have indicated openness to sponsoring foreign workers.
Are there state-specific considerations for office administrators seeking visa sponsorship in Wisconsin?
Wisconsin's strong healthcare and higher education sectors create consistent demand for administrative professionals, and employers in these industries are more experienced with the H-1B sponsorship process than those in industries where sponsorship is uncommon. The DOL prevailing wage requirement means employers must pay the wage level set for the specific occupation and geographic area, which varies between Milwaukee metro and smaller Wisconsin markets.
What is the prevailing wage for sponsored office administrator jobs in Wisconsin?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.