Operations Administrator Visa Sponsorship Jobs in Pennsylvania
Operations administrator visa sponsorship jobs in Pennsylvania span healthcare systems like UPMC and Penn Medicine, logistics hubs in Philadelphia and Pittsburgh, and manufacturing operations across the Lehigh Valley. Employers in finance, higher education, and life sciences also sponsor qualified candidates. Pennsylvania's dense concentration of large institutions creates consistent demand for operations professionals seeking visa support.
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Get Access To All JobsAbout ROAR
ROAR is a fast-growing, purpose-driven technology company dedicated to creating safer workplaces for frontline staff. Our integrated hardware-software subscription solution has delivered measurable safety improvements in high-risk environments such as healthcare facilities and hotels, empowering workers to summon help instantly with the touch of a button. Whether facing violence, harassment, medical emergencies, or unsafe conditions, employees are never alone—they’re supported by a dependable system that ensures rapid response when it matters most.
More than just a product, ROAR provides a comprehensive safety ecosystem that includes real-time response coordination, precise location tracking, and actionable data insights. This approach not only reduces workplace incidents and supports compliance, but also improves retention, lowers workers’ compensation claims, and improves patient outcomes. For organizations under pressure to protect their workforce while controlling costs, ROAR delivers a proven return on investment—helping decision-makers achieve safety, operational, and financial outcomes that matter. Our solution has helped one major healthcare system reduce workplace violence incidents by 40% while achieving significant ROI through reduced turnover and claims.
The Role
We're looking for a highly organized, process-driven Sales Admin / Sales Ops professional who can own both the people side and the process side of our sales organization. This isn't just a behind-the-scenes admin role — you'll be the person who ensures our sales team is structured, prepared, and accountable every single day. From managing how reps spend their time to enforcing meeting cadences and driving deal execution, run the operating rhythm that makes our sales team perform.
Sales Process & Delivery
- Own the sales process end-to-end: Document and enforce our sales methodology — from first touch through close. Ensure every rep follows a consistent, repeatable process.
- Manage daily sales structure: Monitor daily expectations for the sales team — number of meetings per day, call targets, and pipeline activity. Hold reps accountable to those standards.
- Contract & deal coordination: Manage the contract process — drafting, routing for approval, tracking signatures, and following up to keep deals moving.
- Stakeholder coordination: Track and manage key contacts and stakeholders. Ensure the right people are engaged at the right stage — internally and on the customer side.
- Accountability & follow-through: Track commitments made in sales meetings and ensure follow-up happens. Flag when deals stall, next steps are missed, or reps fall behind on activity metrics.
Sales Training & Enablement
- Sales training coordination: Organize and support ongoing sales training — onboarding new hires, running refreshers on process and methodology, and coordinating product knowledge sessions with other teams.
- Playbook development: Maintain sales playbooks, objection-handling guides, competitive battlecards, and call scripts. Keep materials current as the product and market evolve.
CRM, Reporting & Systems
- CRM management: Own the day-to-day administration of our CRM (e.g., HubSpot, Salesforce). Maintain data integrity, manage user permissions, build views and dashboards, and ensure the team is using it effectively.
- Pipeline & reporting: Build and maintain sales reports, dashboards, and forecasting models. Deliver weekly pipeline updates to sales leadership and flag risks or opportunities.
- Tool & systems administration: Manage and optimize the sales tech stack — CRM, email sequencing tools, proposal software, and related integrations.
- Data hygiene & enrichment: Run regular data audits, de-duplicate records, manage list imports/exports, and support lead enrichment efforts.
Cross-Functional Coordination
- Deal support: Assist with quote generation, contract preparation, order processing, and coordinating handoffs between sales, finance, and customer success.
- Process improvement: Identify bottlenecks in the sales workflow and propose solutions. Document and refine SOPs for lead management, deal progression, and post-sale handoff.
- Cross-team liaison: Serve as a key connection point between sales, marketing, finance, and operations to ensure smooth communication and aligned processes.
What We're Looking For
- 3+ years of experience in sales operations, sales administration, project management or a closely related operational role.
- A people-and-processes person at heart — you thrive on bringing structure to chaos, organizing teams, and holding people accountable without micromanaging.
- Strong organizational skills — you're the person who builds the system, maintains it, and actually follows through. Nothing falls through the cracks on your watch.
- Proficiency with CRM platforms (HubSpot strongly preferred; Salesforce also valued).
- Strong skills in Excel — comfortable with pivot tables, VLOOKUP/XLOOKUP, and building models.
- Experience building and maintaining sales reports and dashboards.
- Excellent organizational skills and attention to detail — you catch the things other people miss.
- Strong written and verbal communication skills.
- Ability to work independently and prioritize in a fast-moving startup environment.
- Familiarity with sales tech tools such as Outreach, Salesloft, Gong, ZoomInfo, or similar platforms is a plus.
- Avid user of AI technologies for automations and efficiency.
Nice to Have
- Experience at an early-stage or high-growth startup (under 100 employees).
- Exposure to marketing ops and understanding of the lead-to-opportunity lifecycle.
What We Offer
This role offers purpose, immediate financial rewards and long-term wealth creation opportunities as you help scale ROAR's impact across industries. We offer a comprehensive compensation package designed to attract and reward exceptional sales leadership talent. It includes the following:
- Competitive base salary commensurate with experience
- Equity participation with opportunity for substantial value creation
- Comprehensive healthcare benefits (Medical, Dental, Vision)
- Flexible PTO policy and parental leave
- 401(k) retirement plan
- Hybrid work from our Philadelphia office
About ROAR
ROAR is a fast-growing, purpose-driven technology company dedicated to creating safer workplaces for frontline staff. Our integrated hardware-software subscription solution has delivered measurable safety improvements in high-risk environments such as healthcare facilities and hotels, empowering workers to summon help instantly with the touch of a button. Whether facing violence, harassment, medical emergencies, or unsafe conditions, employees are never alone—they’re supported by a dependable system that ensures rapid response when it matters most.
More than just a product, ROAR provides a comprehensive safety ecosystem that includes real-time response coordination, precise location tracking, and actionable data insights. This approach not only reduces workplace incidents and supports compliance, but also improves retention, lowers workers’ compensation claims, and improves patient outcomes. For organizations under pressure to protect their workforce while controlling costs, ROAR delivers a proven return on investment—helping decision-makers achieve safety, operational, and financial outcomes that matter. Our solution has helped one major healthcare system reduce workplace violence incidents by 40% while achieving significant ROI through reduced turnover and claims.
The Role
We're looking for a highly organized, process-driven Sales Admin / Sales Ops professional who can own both the people side and the process side of our sales organization. This isn't just a behind-the-scenes admin role — you'll be the person who ensures our sales team is structured, prepared, and accountable every single day. From managing how reps spend their time to enforcing meeting cadences and driving deal execution, run the operating rhythm that makes our sales team perform.
Sales Process & Delivery
- Own the sales process end-to-end: Document and enforce our sales methodology — from first touch through close. Ensure every rep follows a consistent, repeatable process.
- Manage daily sales structure: Monitor daily expectations for the sales team — number of meetings per day, call targets, and pipeline activity. Hold reps accountable to those standards.
- Contract & deal coordination: Manage the contract process — drafting, routing for approval, tracking signatures, and following up to keep deals moving.
- Stakeholder coordination: Track and manage key contacts and stakeholders. Ensure the right people are engaged at the right stage — internally and on the customer side.
- Accountability & follow-through: Track commitments made in sales meetings and ensure follow-up happens. Flag when deals stall, next steps are missed, or reps fall behind on activity metrics.
Sales Training & Enablement
- Sales training coordination: Organize and support ongoing sales training — onboarding new hires, running refreshers on process and methodology, and coordinating product knowledge sessions with other teams.
- Playbook development: Maintain sales playbooks, objection-handling guides, competitive battlecards, and call scripts. Keep materials current as the product and market evolve.
CRM, Reporting & Systems
- CRM management: Own the day-to-day administration of our CRM (e.g., HubSpot, Salesforce). Maintain data integrity, manage user permissions, build views and dashboards, and ensure the team is using it effectively.
- Pipeline & reporting: Build and maintain sales reports, dashboards, and forecasting models. Deliver weekly pipeline updates to sales leadership and flag risks or opportunities.
- Tool & systems administration: Manage and optimize the sales tech stack — CRM, email sequencing tools, proposal software, and related integrations.
- Data hygiene & enrichment: Run regular data audits, de-duplicate records, manage list imports/exports, and support lead enrichment efforts.
Cross-Functional Coordination
- Deal support: Assist with quote generation, contract preparation, order processing, and coordinating handoffs between sales, finance, and customer success.
- Process improvement: Identify bottlenecks in the sales workflow and propose solutions. Document and refine SOPs for lead management, deal progression, and post-sale handoff.
- Cross-team liaison: Serve as a key connection point between sales, marketing, finance, and operations to ensure smooth communication and aligned processes.
What We're Looking For
- 3+ years of experience in sales operations, sales administration, project management or a closely related operational role.
- A people-and-processes person at heart — you thrive on bringing structure to chaos, organizing teams, and holding people accountable without micromanaging.
- Strong organizational skills — you're the person who builds the system, maintains it, and actually follows through. Nothing falls through the cracks on your watch.
- Proficiency with CRM platforms (HubSpot strongly preferred; Salesforce also valued).
- Strong skills in Excel — comfortable with pivot tables, VLOOKUP/XLOOKUP, and building models.
- Experience building and maintaining sales reports and dashboards.
- Excellent organizational skills and attention to detail — you catch the things other people miss.
- Strong written and verbal communication skills.
- Ability to work independently and prioritize in a fast-moving startup environment.
- Familiarity with sales tech tools such as Outreach, Salesloft, Gong, ZoomInfo, or similar platforms is a plus.
- Avid user of AI technologies for automations and efficiency.
Nice to Have
- Experience at an early-stage or high-growth startup (under 100 employees).
- Exposure to marketing ops and understanding of the lead-to-opportunity lifecycle.
What We Offer
This role offers purpose, immediate financial rewards and long-term wealth creation opportunities as you help scale ROAR's impact across industries. We offer a comprehensive compensation package designed to attract and reward exceptional sales leadership talent. It includes the following:
- Competitive base salary commensurate with experience
- Equity participation with opportunity for substantial value creation
- Comprehensive healthcare benefits (Medical, Dental, Vision)
- Flexible PTO policy and parental leave
- 401(k) retirement plan
- Hybrid work from our Philadelphia office
Operations Administrator Job Roles in Pennsylvania
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Search Operations Administrator Jobs in PennsylvaniaOperations Administrator Jobs in Pennsylvania: Frequently Asked Questions
Which companies in Pennsylvania sponsor visas for operations administrators?
Large Pennsylvania employers with established immigration programs include UPMC, Penn Medicine, Comcast, Vanguard, Lincoln Financial Group, and PNC Financial Services. Universities such as Penn State and Temple University also sponsor operations roles. Manufacturing and logistics companies in the Lehigh Valley and Pittsburgh corridors file regularly for operations staff, particularly those supporting supply chain, compliance, and administrative functions.
Which visa types realistically apply to operations administrator roles in Pennsylvania?
H-1B visa is the most common path if the role requires a bachelor's degree in a directly related field such as business administration, information systems, or operations management, making it a specialty occupation. F-1 OPT and STEM OPT can cover early-career candidates if the degree field qualifies. EB-2 and EB-3 green card sponsorship is available through PERM for longer-term placements at employers with established immigration programs.
How to find operations administrator visa sponsorship jobs in Pennsylvania?
Migrate Mate lists Pennsylvania employers with verified sponsorship history for operations administrator roles, letting you focus applications on companies already set up to file. Search by city to compare activity in Philadelphia, Pittsburgh, and Allentown. Filtering for operations roles specifically helps surface positions at healthcare systems, financial institutions, and logistics companies that sponsor most consistently across the state.
Which Pennsylvania cities have the most operations administrator sponsorship activity?
Philadelphia generates the highest volume of sponsored operations administrator roles, driven by healthcare, financial services, and corporate headquarters concentrated in the city and its suburbs. Pittsburgh is a secondary hub, with UPMC, technology firms, and logistics companies filing actively. The Lehigh Valley, particularly Allentown and Bethlehem, has growing sponsorship activity tied to manufacturing and distribution operations.
Are there state-specific factors that affect operations administrator sponsorship in Pennsylvania?
Pennsylvania's mix of large healthcare systems, Ivy League and research universities, and legacy manufacturing creates a broader base of sponsoring employers than many states. Healthcare institutions like UPMC and Penn Medicine have in-house immigration teams familiar with H-1B and PERM processes. Life sciences companies in the Philadelphia suburbs and state government contractors also contribute to consistent sponsorship demand for operations and administrative professionals.
What is the prevailing wage for sponsored operations administrator jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.