Research Administrator Visa Sponsorship Jobs in Pennsylvania
Research administrator jobs in Pennsylvania are concentrated at major research universities and health systems, including the University of Pennsylvania, Penn State University, Carnegie Mellon University, Temple University, and UPMC. Philadelphia and Pittsburgh anchor most sponsorship activity, with employers regularly filing H-1B visa and employment-based green card petitions for qualified candidates in grants management and research compliance roles.
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Get Access To All JobsINTRODUCTION
Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!
The College of Engineering at Carnegie Mellon is a world-class engineering college recognized for excellence, innovation, and the societal relevance and impact of its pursuits. We produce creative and technically strong engineers and research pioneering solutions to global challenges. We do this with an unprecedented commitment to integrating across engineering, sciences, arts, business, and other disciplines to yield transformative results.
Carnegie Mellon University’s College of Engineering is searching for a Sponsored Research Administrator. This is an excellent opportunity for someone who thrives in an exciting and meaningful work environment. You will contribute to the department by providing crucial support by performing a broad range of research grant and contract management functions (i.e. fiscal, compliance, forecasting, and management) supporting multiple faculty members and/or laboratories that have multiple moderately complex grants with various end dates.
CORE RESPONSIBILITIES
- Establishes accounts in financial systems, re-budgets funds and monitors or modifies awards and expenditures.
- Completes expense and labor distributions transactions.
- Approves invoices.
- Monitors computing and other facility charges.
- Interprets regulations and guidelines for program funding (both university and agency) for multiple moderately complex grants.
- Provides monitoring of grants and contracts to ensure expenses are being paid according to contracts.
- Prepares renewals and reports for sponsoring agencies.
- Provides faculty members with various options and scenarios that can be used in a proposal's planning or during the execution of the work (i.e. assessing labor allocation and distribution across multiple awards, etc).
- Develops forecasts, and budgets and oversees post-award management through renewal or close-out.
- Provides financial reporting to faculty on various research grants and for various programs on a monthly, quarterly and annual basis.
- Conducts variance analysis; researches the causes of variances between planned and actual expenses.
- Works with other areas of the university (Office of Sponsored Projects, Sponsored Projects Accounting, Procurement, etc) on a regular basis to solve complex problems related to labor allocation, accounting and related issues.
- Other duties as assigned.
Flexibility, excellence, and passion are vital qualities within Carnegie Mellon University. Inclusion, collaboration and cultural sensitivity are valued proficiencies at CMU. Therefore, we are in search of a team member who is able to optimally collaborate with a diverse population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
QUALIFICATIONS
- Bachelor’s degree required
- At least 1 year of Accounting experience or Sponsored Research Administration experience
REQUIREMENTS
- Successful Background check
BENEFITS
Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!
For a comprehensive overview of the benefits available, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
LOCATION
Pittsburgh, PA
JOB FUNCTION
Research Administration
POSITION TYPE
Staff – Regular
FULL TIME/PART TIME
Full time
PAY BASIS
Salary
INTRODUCTION
Carnegie Mellon University is a private, global research university that stands among the world’s most renowned education institutions. With ground-breaking brain science, path-breaking performances, creative start-ups, big data, big ambitions, hands-on learning, and a whole lot of robots, CMU doesn’t imagine the future, we invent it. If you’re passionate about joining a community that challenges the curious to deliver work that matters, your journey starts here!
The College of Engineering at Carnegie Mellon is a world-class engineering college recognized for excellence, innovation, and the societal relevance and impact of its pursuits. We produce creative and technically strong engineers and research pioneering solutions to global challenges. We do this with an unprecedented commitment to integrating across engineering, sciences, arts, business, and other disciplines to yield transformative results.
Carnegie Mellon University’s College of Engineering is searching for a Sponsored Research Administrator. This is an excellent opportunity for someone who thrives in an exciting and meaningful work environment. You will contribute to the department by providing crucial support by performing a broad range of research grant and contract management functions (i.e. fiscal, compliance, forecasting, and management) supporting multiple faculty members and/or laboratories that have multiple moderately complex grants with various end dates.
CORE RESPONSIBILITIES
- Establishes accounts in financial systems, re-budgets funds and monitors or modifies awards and expenditures.
- Completes expense and labor distributions transactions.
- Approves invoices.
- Monitors computing and other facility charges.
- Interprets regulations and guidelines for program funding (both university and agency) for multiple moderately complex grants.
- Provides monitoring of grants and contracts to ensure expenses are being paid according to contracts.
- Prepares renewals and reports for sponsoring agencies.
- Provides faculty members with various options and scenarios that can be used in a proposal's planning or during the execution of the work (i.e. assessing labor allocation and distribution across multiple awards, etc).
- Develops forecasts, and budgets and oversees post-award management through renewal or close-out.
- Provides financial reporting to faculty on various research grants and for various programs on a monthly, quarterly and annual basis.
- Conducts variance analysis; researches the causes of variances between planned and actual expenses.
- Works with other areas of the university (Office of Sponsored Projects, Sponsored Projects Accounting, Procurement, etc) on a regular basis to solve complex problems related to labor allocation, accounting and related issues.
- Other duties as assigned.
Flexibility, excellence, and passion are vital qualities within Carnegie Mellon University. Inclusion, collaboration and cultural sensitivity are valued proficiencies at CMU. Therefore, we are in search of a team member who is able to optimally collaborate with a diverse population of internal and external partners at a high level of integrity. We are looking for someone who shares our values and who will support the mission of the university through their work.
QUALIFICATIONS
- Bachelor’s degree required
- At least 1 year of Accounting experience or Sponsored Research Administration experience
REQUIREMENTS
- Successful Background check
BENEFITS
Joining the CMU team opens the door to an array of exceptional benefits. Benefits eligible employees enjoy a wide array of benefits including comprehensive medical, prescription, dental, and vision insurance as well as a generous retirement savings program with employer contributions. Unlock your potential with tuition benefits, take well-deserved breaks with ample paid time off and observed holidays, and rest easy with life and accidental death and disability insurance.
Additional perks include a free Pittsburgh Regional Transit bus pass, access to our Family Concierge Team to help navigate childcare needs, fitness center access, and much more!
For a comprehensive overview of the benefits available, explore our Benefits page.
At Carnegie Mellon, we value the whole package when extending offers of employment. Beyond credentials, we evaluate the role and responsibilities, your valuable work experience, and the knowledge gained through education and training. We appreciate your unique skills and the perspective you bring. Your journey with us is about more than just a job; it’s about finding the perfect fit for your professional growth and personal aspirations.
Are you interested in an exciting opportunity with an exceptional organization?! Apply today!
LOCATION
Pittsburgh, PA
JOB FUNCTION
Research Administration
POSITION TYPE
Staff – Regular
FULL TIME/PART TIME
Full time
PAY BASIS
Salary
Research Administrator Job Roles in Pennsylvania
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Search Research Administrator Jobs in PennsylvaniaResearch Administrator Jobs in Pennsylvania: Frequently Asked Questions
Which companies sponsor visas for research administrators in Pennsylvania?
Pennsylvania's largest research employers, including the University of Pennsylvania, Penn State University, Carnegie Mellon University, Drexel University, Temple University, and UPMC, have established track records of sponsoring H-1B petitions and employment-based green cards for research administrators. Large hospital systems and federally funded research centers in Philadelphia and Pittsburgh also sponsor qualified candidates in grants management, compliance, and sponsored programs roles.
Which visa types realistically fit research administrator roles in Pennsylvania?
Research administrator positions typically require a bachelor's degree in a directly related field, qualifying them as specialty occupations under H-1B rules. Employers file a Labor Condition Application and I-129 petition with USCIS. H-1B1 visa applies to Chilean and Singaporean nationals. E-3 visa is available to Australian nationals. For longer-term authorization, employers may sponsor EB-2 or EB-3 employment-based green cards through the PERM labor certification process. J-1 visa exchange visitor status is an option through a designated sponsor organization.
How to find research administrator visa sponsorship jobs in Pennsylvania?
Migrate Mate lists Pennsylvania employers with verified H-1B and employment-based sponsorship history, searchable by role and city. For research administrator positions specifically, filtering to Philadelphia and Pittsburgh surfaces the universities, academic medical centers, and research institutes that file most actively. Migrate Mate's database draws on DOL Labor Condition Application filing history, so you can see which Pennsylvania institutions have sponsored this role before.
Which cities in Pennsylvania have the most research administrator sponsorship jobs?
Philadelphia generates the highest volume of research administrator sponsorship activity, driven by the University of Pennsylvania, Drexel University, Temple University, Jefferson Health, and several NIH-funded research centers. Pittsburgh is a close second, anchored by Carnegie Mellon University, the University of Pittsburgh, and UPMC. University Park and Hershey see additional activity through Penn State's main campus and its medical center operations.
Are there any Pennsylvania-specific considerations for research administrators seeking visa sponsorship?
Pennsylvania's concentration of R1 research universities and large academic medical centers means many sponsoring employers are well-practiced with H-1B and PERM processes for research administration roles. Grants compliance and sponsored programs positions tied to federal funding, particularly NIH and NSF awards, are common at Pennsylvania institutions. Candidates with experience in federal grant regulations, Uniform Guidance, or clinical research administration are frequently competitive at these employers.
What is the prevailing wage for sponsored research administrator jobs in Pennsylvania?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.