Medical Secretary Visa Sponsorship Jobs in Utah
Medical secretary jobs in Utah are concentrated at health systems like Intermountain Health and University of Utah Health, with strong demand in Salt Lake City, Provo, and Ogden. International candidates can pursue sponsorship through H-1B visa, O-1 visa, green card pathways, or OPT, depending on their qualifications and work authorization status.
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Get Access To All JobsJob Title: PS Medical Secretary
Working Title: Medical Secretary - Dermatology Labs
Career Progression Track: UGR
FLSA Code: Nonexempt
Patient Sensitive Job Code?: Yes
Standard Hours per Week: 40
Full Time or Part Time?: Full Time
Shift: Day
Work Schedule Summary: Monday – Friday, 8:00 AM – 4:30 PM
VP Area: U of U Health - Academics
Department: 01455 - Dermatology Clinical Hpp
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: 19.17 - 24.60
Close Date: 02/10/2027
Job Summary
Provides secretarial and administrative Dermatopathology office support. Performs a variety of pathology-related duties in accordance with specific instructions and established work procedures, typically under close supervision. These include medical transcription, pathology case accessioning, interaction with ARUP and Huntsman Cancer Hospital departments and labs, stain and testing orders, and client services phone calls. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature, with a high level of accuracy and consistency.
Responsibilities
Essential Functions
- Provides administrative support to supervisor or department.
- Fields client-services calls for the office and lab.
- Accessions cases into the laboratory system and orders stains and testing as needed.
- Transcribes Dermatopathologist dictation into patient cases.
- Tracks and logs all incoming/outgoing slides and blocks.
- Communicates regularly with ARUP and Huntsman Cancer Hospital teams.
- Filing paperwork and slides.
- Provides additional general office support for Dermatopathologists as needed.
Problem Solving
- Ability to perform the essential functions of the job as outlined above.
- Demonstrated organizational, human relations, and effective communication skills.
- Knowledge of medical terminology.
- Strong word processing and spreadsheet software skills.
- The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.
- Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.
- Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.
Minimum Qualifications
Two years of secretarial experience, or equivalency (one year of education can be substituted for two years of related work experience).
Successful completion of medical software training may be required by a certain date within some departments.
Preferred Qualifications
- Two years of experience in a hospital, clinic or laboratory setting.
- Patient registration or related field experience.
Comments
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Job Title: PS Medical Secretary
Working Title: Medical Secretary - Dermatology Labs
Career Progression Track: UGR
FLSA Code: Nonexempt
Patient Sensitive Job Code?: Yes
Standard Hours per Week: 40
Full Time or Part Time?: Full Time
Shift: Day
Work Schedule Summary: Monday – Friday, 8:00 AM – 4:30 PM
VP Area: U of U Health - Academics
Department: 01455 - Dermatology Clinical Hpp
Location: Campus
City: Salt Lake City, UT
Type of Recruitment: External Posting
Pay Rate Range: 19.17 - 24.60
Close Date: 02/10/2027
Job Summary
Provides secretarial and administrative Dermatopathology office support. Performs a variety of pathology-related duties in accordance with specific instructions and established work procedures, typically under close supervision. These include medical transcription, pathology case accessioning, interaction with ARUP and Huntsman Cancer Hospital departments and labs, stain and testing orders, and client services phone calls. Follows written and verbal instructions to accomplish assignments, sometimes of a routine and repetitive nature, with a high level of accuracy and consistency.
Responsibilities
Essential Functions
- Provides administrative support to supervisor or department.
- Fields client-services calls for the office and lab.
- Accessions cases into the laboratory system and orders stains and testing as needed.
- Transcribes Dermatopathologist dictation into patient cases.
- Tracks and logs all incoming/outgoing slides and blocks.
- Communicates regularly with ARUP and Huntsman Cancer Hospital teams.
- Filing paperwork and slides.
- Provides additional general office support for Dermatopathologists as needed.
Problem Solving
- Ability to perform the essential functions of the job as outlined above.
- Demonstrated organizational, human relations, and effective communication skills.
- Knowledge of medical terminology.
- Strong word processing and spreadsheet software skills.
- The incumbent may be required to prioritize tasks received from multiple staff members and determine the order of importance.
- Ability to use discretion and judgment when scheduling appointments, screening calls, coordinate procedures, tests and other treatments as it relates to the patients care.
- Ability to coordinate work processes with other departments, community, governmental or regulatory agencies and must understand the objective and policies governing the activities of the department and be able to effectively communicate this information to interested parties.
Minimum Qualifications
Two years of secretarial experience, or equivalency (one year of education can be substituted for two years of related work experience).
Successful completion of medical software training may be required by a certain date within some departments.
Preferred Qualifications
- Two years of experience in a hospital, clinic or laboratory setting.
- Patient registration or related field experience.
Comments
Employee must be able to meet the following requirements with or without an accommodation.
This is a sedentary position that may exert up to 10 pounds and may lift, carry, push, pull or otherwise move objects. This position involves sitting most of the time and is not exposed to adverse environmental conditions.
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
Medical Secretary Job Roles in Utah
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Search Medical Secretary Jobs in UtahMedical Secretary Jobs in Utah: Frequently Asked Questions
Which companies sponsor visas for medical secretaries in Utah?
Intermountain Health is the state's largest healthcare employer and has sponsored work visas for administrative and clinical support roles. University of Utah Health, Steward Health Care, and CommonSpirit Health facilities in the Salt Lake Valley also have established HR infrastructure for visa sponsorship. Large hospital systems are more likely to sponsor than independent clinics, since they have dedicated immigration compliance teams.
Which visa types realistically fit medical secretary roles in Utah?
Medical secretary roles are generally considered administrative positions, so the H-1B specialty occupation requirement, a directly related bachelor's degree, is difficult to meet for most candidates. OPT and STEM OPT (if the underlying degree is STEM-designated) are common routes for F-1 students. J-1 visa exchange visitor programs may apply through a designated sponsor organization. For longer-term pathways, EB-3 green card sponsorship covers skilled workers with two or more years of experience.
Which cities in Utah have the most medical secretary sponsorship jobs?
Salt Lake City and its surrounding metro, including Murray, Sandy, and Millcreek, account for the largest share, driven by Intermountain Health's flagship campuses and University of Utah Health. Provo and Orem in Utah County are secondary hubs, with Utah Valley Hospital and regional Intermountain clinics. Ogden in Weber County also has consistent openings tied to McKay-Dee Hospital, an Intermountain facility.
How to find medical secretary visa sponsorship jobs in Utah?
Migrate Mate lists Utah employers with verified visa sponsorship history, searchable by role and city, so you can focus on medical secretary positions at health systems already familiar with the sponsorship process. Filtering to Salt Lake City and Provo narrows results to the highest-volume hiring areas. Because sponsorship for administrative healthcare roles is less common than for clinical ones, targeting large hospital networks through Migrate Mate gives you the best signal on which employers are genuinely active sponsors.
Are there any Utah-specific factors that affect medical secretary visa sponsorship?
Utah's healthcare sector is heavily consolidated around Intermountain Health, which means a relatively small number of large employers drive most sponsorship activity. The University of Utah's health sciences programs create a pipeline of local candidates, which can increase competition for entry-level administrative roles. Candidates with specialized experience in areas like oncology documentation, billing compliance, or multilingual patient coordination may find stronger sponsorship interest from Utah's growing academic medical centers.
What is the prevailing wage for sponsored medical secretary jobs in Utah?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.