Account Coordinator Jobs in USA with Visa Sponsorship
Account Coordinator positions qualify for H-1B visa, E-3 visa, and TN visa sponsorship when they require a bachelor's degree in marketing, communications, business administration, or related field. Major agencies like Publicis, Omnicom, and WPP regularly sponsor visas for coordinators managing client relationships, campaign execution, and account operations across advertising, PR, and digital marketing sectors.
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Get Access To All JobsOur Opportunity
GPJ is looking for an Account Operations Coordinator that will support the Account Operations team to deliver project level support.
This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Austin TX
Your Role
In your role, you actively contribute to client programs by:
Client Program Deliverables
- You play an active role in driving certain client program deliverables, which may include handling financial documents and compiling data for analysis.
- You coordinate with the finance department when necessary to support the smooth flow of program-related activities.
Budget Collaboration
- You work closely with the account teams to maintain and reconcile budgets, ensuring that account margins, client satisfaction, and account growth align with the company's standards.
Progress Reports and Risk Management
- You assist and review stakeholders in generating actual versus estimated progress reports.
- You help manage resource scheduling and rate checking, ensuring that programs run efficiently.
- You communicate program risks to relevant parties, contributing to the early identification and resolution of potential issues.
Compliance and Governance
- You assist in ensuring that operations comply with both GPJ and client contractual requirements and policy governance, promoting adherence to agreements and maintaining a high level of service quality.
Your Skills
- Math Skills: Has accounting or finance background
- Computer savvy: GSuite and previous experience with JDE or Deltek or similar tools preferred
- Organized: You can be working on 30+ shows at one time. Tasks can be estimating the show, issuing POs, paying invoices or reconciling it. This is not a 1 project at a time position
- High functioning: At your best when working under time restrictions and with numerous personality types. You communicate well with personnel at all levels within the organization.
- Team Player: This position will have contact with numerous vendors. Must understand their role and understand how to service the client.
- Flexible: Able to shift work and priorities as needed. You are free to travel and will work irregular hours for your clients as required.
Your Experience
Experience & Education
- You should have 1-2 years of industry related experience.
- Ability to understand on-site methodology and practices, as well as show and venue rules and regulations.
Travel & Mobility
- Travel estimated about 5%
- Ability to work irregular hours as needed for our programs
Your Impact
In your role, you will have influence and responsibility over:
Gather project/program budgets in collaboration with account teams:
- Budgets
- Scope Documents
- Proposals
- As Sold Documents
- Work Orders
- Sub-Budget Categories: i.e. Service / Fabrication Specific
- Change Orders
Monitor & communicate performance of projects
- Monitor actual v. estimate performance on a regular cadence
- Helps conduct root cause analysis for variances and educates/adjust process accordingly
- Ensure Change Orders are presented & approved when scope changes
- Ensure Job Cost transfers are approved and processed
Ensure compliance with client contract requirements
- Ensure projects set-up with accurate rate card
- Ensure correct Job Type/Step set-up for assigned resources
Your Competencies
Accuracy - Deliver work with precision, completeness and free from error or defect. Engage others & research as needed to provide a clear, complete & accurate product.
Collaboration - Seek opportunities and take action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for the team and expect the same behavior from employees.
Communication - Respond timely and accurately to requests for information, ensuring all appropriate parties are included. Provide regular updates on workload status based on established metrics.
Proactive - Take control and facilitate change instead of waiting and reacting. Take the initiative to improve the business on any level, no matter how small.
Relationship Builder - Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients' needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Situational Awareness & Proactive - Take the initiative to fully understand the entire process (including steps outside of the AO dept) in order to be able to identify potential delays or mistakes before they happen. Need to be able to remedy quickly once identified. Able to recommend process updates as business needs change. Willing to learn and adapt to new processes and tools as dictated by business needs.
Salary
Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.
Who We Are
GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.
You read that "employee-owned" part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more "accruing" time off), our employer matching 401(k) plan (no vesting period), our "no employee contribution" healthcare option. But we are getting ahead of ourselves here, let's talk about this exciting opportunity first and we can fill you in on our perks & benefits later.
GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.
Our Opportunity
GPJ is looking for an Account Operations Coordinator that will support the Account Operations team to deliver project level support.
This role is hybrid, requiring you to report on-site to one of the following office locations a minimum of 2 days/week: Austin TX
Your Role
In your role, you actively contribute to client programs by:
Client Program Deliverables
- You play an active role in driving certain client program deliverables, which may include handling financial documents and compiling data for analysis.
- You coordinate with the finance department when necessary to support the smooth flow of program-related activities.
Budget Collaboration
- You work closely with the account teams to maintain and reconcile budgets, ensuring that account margins, client satisfaction, and account growth align with the company's standards.
Progress Reports and Risk Management
- You assist and review stakeholders in generating actual versus estimated progress reports.
- You help manage resource scheduling and rate checking, ensuring that programs run efficiently.
- You communicate program risks to relevant parties, contributing to the early identification and resolution of potential issues.
Compliance and Governance
- You assist in ensuring that operations comply with both GPJ and client contractual requirements and policy governance, promoting adherence to agreements and maintaining a high level of service quality.
Your Skills
- Math Skills: Has accounting or finance background
- Computer savvy: GSuite and previous experience with JDE or Deltek or similar tools preferred
- Organized: You can be working on 30+ shows at one time. Tasks can be estimating the show, issuing POs, paying invoices or reconciling it. This is not a 1 project at a time position
- High functioning: At your best when working under time restrictions and with numerous personality types. You communicate well with personnel at all levels within the organization.
- Team Player: This position will have contact with numerous vendors. Must understand their role and understand how to service the client.
- Flexible: Able to shift work and priorities as needed. You are free to travel and will work irregular hours for your clients as required.
Your Experience
Experience & Education
- You should have 1-2 years of industry related experience.
- Ability to understand on-site methodology and practices, as well as show and venue rules and regulations.
Travel & Mobility
- Travel estimated about 5%
- Ability to work irregular hours as needed for our programs
Your Impact
In your role, you will have influence and responsibility over:
Gather project/program budgets in collaboration with account teams:
- Budgets
- Scope Documents
- Proposals
- As Sold Documents
- Work Orders
- Sub-Budget Categories: i.e. Service / Fabrication Specific
- Change Orders
Monitor & communicate performance of projects
- Monitor actual v. estimate performance on a regular cadence
- Helps conduct root cause analysis for variances and educates/adjust process accordingly
- Ensure Change Orders are presented & approved when scope changes
- Ensure Job Cost transfers are approved and processed
Ensure compliance with client contract requirements
- Ensure projects set-up with accurate rate card
- Ensure correct Job Type/Step set-up for assigned resources
Your Competencies
Accuracy - Deliver work with precision, completeness and free from error or defect. Engage others & research as needed to provide a clear, complete & accurate product.
Collaboration - Seek opportunities and take action to ensure effective collaboration with the GPJ internal teams, other Project agencies, clients and partners. If responsible for leading people or a team, model this behavior for the team and expect the same behavior from employees.
Communication - Respond timely and accurately to requests for information, ensuring all appropriate parties are included. Provide regular updates on workload status based on established metrics.
Proactive - Take control and facilitate change instead of waiting and reacting. Take the initiative to improve the business on any level, no matter how small.
Relationship Builder - Develop, maintain and strengthen partnerships with others inside and outside the client organization. Identify new stakeholders, manage client expectations, define new business opportunities and deliver against clients' needs while skillfully balancing the needs of the client and those of the agency. Relates well to all kinds of people, up, down, and sideways, inside and outside the organization; builds appropriate rapport; builds constructive and effective relationships; uses diplomacy and tact; can diffuse even high-tension situations comfortably.
Situational Awareness & Proactive - Take the initiative to fully understand the entire process (including steps outside of the AO dept) in order to be able to identify potential delays or mistakes before they happen. Need to be able to remedy quickly once identified. Able to recommend process updates as business needs change. Willing to learn and adapt to new processes and tools as dictated by business needs.
Salary
Salary is dependent on a variety of factors including (but not limited to) experience, skills, and location.
Who We Are
GPJ is the world leader in experiential marketing. Our 29 global offices are filled with fearless people dreaming up ideas that are transforming industries and bringing the most respected brands to life in powerfully, exciting ways. We are a part of the Project Worldwide family. An independent, employee-owned global network of complementary, wholly owned agencies.
You read that "employee-owned" part, right? You heard us correctly. You work hard, she works hard, we all work hard… we all succeed and reap the rewards. We have an Employee Stock Ownership Plan (ESOP) – providing our employees with an ownership interest. We thought you would want to know that. In fact, there is a lot more you would want to know about us, like our FTO policy (no more "accruing" time off), our employer matching 401(k) plan (no vesting period), our "no employee contribution" healthcare option. But we are getting ahead of ourselves here, let's talk about this exciting opportunity first and we can fill you in on our perks & benefits later.
GPJ is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, citizenship, disability, protected veteran status, or any other protected class. In addition to federal law requirements, GPJ complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. GPJ expressly prohibits any form of workplace harassment based on any protected class.
See all 181+ Account Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Account Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Account Coordinator
Target agencies with established visa programs
Large advertising networks like WPP, Omnicom, and Publicis have dedicated immigration teams and regularly sponsor H-1B visas for account coordinators across their subsidiary agencies.
Emphasize client-facing responsibilities in your application
Frame your role as requiring specialized knowledge in account management, client strategy, and campaign coordination rather than general administrative tasks to strengthen visa petitions.
Consider digital marketing specializations
Account coordinator roles in programmatic advertising, social media strategy, or marketing automation often have stronger visa cases due to technical specialization requirements.
Apply to agencies with multinational clients
Agencies serving global brands value coordinators with international experience and language skills, making them more willing to sponsor visas for qualified candidates.
Research agency acquisition patterns
Newly acquired agencies often expand their teams rapidly and may be more open to visa sponsorship to access talent from their parent company's global network.
Highlight campaign measurement and analytics skills
Account coordinators who can analyze campaign performance, interpret data, and optimize strategies demonstrate the specialized knowledge requirements that support successful visa applications.
Frequently Asked Questions
Do Account Coordinator positions qualify for H-1B visa sponsorship?
Yes, when the role requires a bachelor's degree in marketing, communications, business, or related field and involves specialized duties like client strategy development, campaign management, or account planning. Administrative-focused coordinator roles typically don't qualify, but positions requiring analytical skills and strategic client work generally meet specialty occupation requirements.
What degree do I need for visa sponsorship as an Account Coordinator?
A bachelor's degree in marketing, communications, business administration, advertising, public relations, or related field is typically required. Some employers also accept degrees in psychology, journalism, or liberal arts if combined with relevant experience in account management, client services, or marketing campaign execution.
Which companies sponsor visas for Account Coordinator roles?
Major advertising holding companies like WPP, Omnicom, Publicis, and IPG regularly sponsor visas through their agency networks including Ogilvy, BBDO, Leo Burnett, and McCann. Large independent agencies, consulting firms with marketing divisions, and tech companies with in-house creative teams also sponsor account coordinators.
Can Account Coordinators get TN or E-3 visa sponsorship?
Yes, if you're Canadian, Mexican, or Australian. The role must involve management consulting functions or marketing analysis rather than purely administrative coordination. Focus on strategic account planning, campaign optimization, and client advisory responsibilities in your job description to align with TN visa/E-3 visa qualifying categories.
How can I strengthen my visa case for Account Coordinator positions?
Emphasize specialized responsibilities like campaign strategy development, client relationship management, budget analysis, and performance optimization. Obtain certifications in Google Analytics, Facebook Blueprint, or other marketing platforms. Highlight any experience with complex, multi-channel campaigns or international account management that demonstrates specialized knowledge beyond basic coordination tasks.
How to find Account Coordinator jobs with visa sponsorship?
To find Account Coordinator jobs with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on marketing agencies, tech companies, and multinational corporations that frequently hire Account Coordinators and sponsor H-1B visa, L-1 visa, or other work visas. These roles are particularly common in advertising, public relations, and client services industries.
What is the prevailing wage requirement for sponsored Account Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.