Event Coordinator Jobs in USA with Visa Sponsorship
Event coordinators can secure H-1B visa sponsorship, but it requires demonstrating specialty occupation requirements through specific degree fields like hospitality management, marketing, or communications. Corporate event planning roles at large companies show stronger sponsorship success than small agencies or wedding planners. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
Elevate Your Career with CBRE - Join a Fortune 500 Leader!
Hi, we’re Host!
We believe your environment should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great things happen.
As the heart of the workplace, you will help foster a sense of community by putting the well-being of others at the forefront. As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day.
With Host, you will join a team that elevates the office experience by delivering world-class services that make coming to work better than it’s ever been.
ABOUT THE ROLE
The Meeting & Events Technician is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader. In this role, you would be the customer service provider for meeting and events. Daily duties would include tasks like: moving, setting up and striking furniture, décor, removable walls, and event equipment. Events support ranging from internal meetings to high-level events that may include VIP guests, senior level executives, and press.
Meeting & Events Technicians must be able to act independently on event sites with limited supervision while maintaining a professional attitude.
This role is based in one of our client’s offices in Menlo Park and will require travel between multiple offices.
-
Assist with logistics, coordination and day-of execution of meetings, conferences and events.
-
Creates a hospitable environment for attendees, event owners, and vendors.
-
Perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and resets for indoor and outdoor spaces.
-
Responsible for post event storage and inventory of tables and chairs.
-
Responsible for post-event task completion and reconciliation.
-
Take direction from the Meeting & Events Tech Lead and Supervisor, while collaborating with senior meeting & events team members to meet the needs of partners, clients, and vendors.
-
Escalates potential issues/concerns to management as appropriate.
-
Accountable for ensuring deadlines are met on time and with high quality.
-
Pays attention to detail and ensure event setup are complete & presentable.
-
Demonstrate commitment to achieving client satisfaction and employee engagement targets for the organization and department(s).
-
May manage inventory of event supplies (i.e. furniture and other event items etc.).
-
May work on inventory control and routine inspection of equipment.
-
Complete room checks.
-
Communicates corrections as needed to appropriate contact.
-
Monitor and responds to event activities such as gathering event equipment needs.
-
Responsible for setup and strike of furniture and equipment for meeting and events.
-
Offer support to other client sites in Bay Area.
-
Perform other duties as assigned.
-
HS Diploma or GED required.
-
No work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred.
-
Comfortable meeting and engaging with new people; warm and engaging demeanor.
-
Ability to assess circumstances, empathize and offer help.
-
Utilize a high level of attention to detail as well as strong interpersonal skills.
-
Have a positive attitude and a strong sense of urgency in resolving any issues that may arise.
-
Good organizational skills.
-
Must work well under pressure with multiple deadlines and demonstrate a proactive approach to routine and non-routine occurrences.
-
Proficiency in Microsoft Office and ability work in multiple software platforms and applications.
-
Must be proficient in operating full-size vans and trucks.
-
Must possess and maintain a valid driver's license and a clean driving record, subject to periodic reviews.
OTHER SKILLS and/or ABILITIES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic knowledge of financial terms and principles. Requires basic analytical skills. Ability to work flexible work schedules based on business need. Ability to work requiring significant walking or through other means of mobility. Ability to work in a standing position for long periods of time. Ability to reach, bend, stoop, push and/or pull and frequently lift up to 35 lbs. and occasionally lift/move up to 50 lbs.
BENEFITS
Benefits start 1st of the month: Medical, dental vision, PTO, 401k, etc.
Internal advancement available after 6 month mark
Work/life balance
Competitive Pay
COMPENSATION
The salary range is $24 - $27 per hour. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity:
CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations:
CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
INTRODUCTION
Elevate Your Career with CBRE - Join a Fortune 500 Leader!
Hi, we’re Host!
We believe your environment should allow you to feel comfortable, productive and inspired in your working life. Because when people feel inspired, great things happen.
As the heart of the workplace, you will help foster a sense of community by putting the well-being of others at the forefront. As you collaborate with colleagues to create a culture of support, you will have countless opportunities to inspire moments of delight and pursue amazing outcomes each day.
With Host, you will join a team that elevates the office experience by delivering world-class services that make coming to work better than it’s ever been.
ABOUT THE ROLE
The Meeting & Events Technician is at the forefront of delivering a positive meeting and events experience as a cultural ambassador and service leader. In this role, you would be the customer service provider for meeting and events. Daily duties would include tasks like: moving, setting up and striking furniture, décor, removable walls, and event equipment. Events support ranging from internal meetings to high-level events that may include VIP guests, senior level executives, and press.
Meeting & Events Technicians must be able to act independently on event sites with limited supervision while maintaining a professional attitude.
This role is based in one of our client’s offices in Menlo Park and will require travel between multiple offices.
-
Assist with logistics, coordination and day-of execution of meetings, conferences and events.
-
Creates a hospitable environment for attendees, event owners, and vendors.
-
Perform daily meeting and conference room turnover and/or midday room refresh, reconfigurations and resets for indoor and outdoor spaces.
-
Responsible for post event storage and inventory of tables and chairs.
-
Responsible for post-event task completion and reconciliation.
-
Take direction from the Meeting & Events Tech Lead and Supervisor, while collaborating with senior meeting & events team members to meet the needs of partners, clients, and vendors.
-
Escalates potential issues/concerns to management as appropriate.
-
Accountable for ensuring deadlines are met on time and with high quality.
-
Pays attention to detail and ensure event setup are complete & presentable.
-
Demonstrate commitment to achieving client satisfaction and employee engagement targets for the organization and department(s).
-
May manage inventory of event supplies (i.e. furniture and other event items etc.).
-
May work on inventory control and routine inspection of equipment.
-
Complete room checks.
-
Communicates corrections as needed to appropriate contact.
-
Monitor and responds to event activities such as gathering event equipment needs.
-
Responsible for setup and strike of furniture and equipment for meeting and events.
-
Offer support to other client sites in Bay Area.
-
Perform other duties as assigned.
-
HS Diploma or GED required.
-
No work experience is required but 1 to 2 years of prior work experience in event coordination, retail, restaurant, customer service or other hospitality experience preferred.
-
Comfortable meeting and engaging with new people; warm and engaging demeanor.
-
Ability to assess circumstances, empathize and offer help.
-
Utilize a high level of attention to detail as well as strong interpersonal skills.
-
Have a positive attitude and a strong sense of urgency in resolving any issues that may arise.
-
Good organizational skills.
-
Must work well under pressure with multiple deadlines and demonstrate a proactive approach to routine and non-routine occurrences.
-
Proficiency in Microsoft Office and ability work in multiple software platforms and applications.
-
Must be proficient in operating full-size vans and trucks.
-
Must possess and maintain a valid driver's license and a clean driving record, subject to periodic reviews.
OTHER SKILLS and/or ABILITIES
Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor. Ability to effectively present information to an internal department and/or large groups of employees. Ability to calculate simple figures such as percentages. Ability to understand and carry out general instructions in standard situations. Ability to solve problems in standard situations. Requires basic knowledge of financial terms and principles. Requires basic analytical skills. Ability to work flexible work schedules based on business need. Ability to work requiring significant walking or through other means of mobility. Ability to work in a standing position for long periods of time. Ability to reach, bend, stoop, push and/or pull and frequently lift up to 35 lbs. and occasionally lift/move up to 50 lbs.
BENEFITS
Benefits start 1st of the month: Medical, dental vision, PTO, 401k, etc.
Internal advancement available after 6 month mark
Work/life balance
Competitive Pay
COMPENSATION
The salary range is $24 - $27 per hour. The compensation offered to a successful candidate will depend on the candidate’s skills, qualifications and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.
Equal Employment Opportunity:
CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.
Candidate Accommodations:
CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at recruitingaccommodations@cbre.com or via telephone at +1 866 225 3099 (U.S.) and +1 866 388 4346 (Canada).
See all 456+ Event Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Event Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as an Event Coordinator
Target corporate roles over wedding/social events
Large corporations sponsoring corporate events, trade shows, and conferences demonstrate clearer business necessity for H-1B petitions than small wedding or social event companies.
Emphasize strategic planning and marketing aspects
Frame your role around strategic event marketing, ROI analysis, and corporate communications rather than just logistics to strengthen specialty occupation arguments.
Focus on technology and hospitality companies
Tech companies hosting conferences and hospitality corporations managing large-scale events have established patterns of successful H-1B sponsorship for event coordination roles.
Highlight vendor management and budget analysis experience
Complex vendor negotiations, budget forecasting, and strategic partnership management demonstrate the specialized knowledge USCIS expects for professional-level event coordination positions.
Consider trade show or convention center roles
Convention centers, trade associations, and exhibition companies regularly sponsor event coordinators due to the specialized knowledge required for large-scale commercial events.
Document measurable event outcomes and attendance
Quantify your impact through attendee numbers, revenue generated, or successful event launches to demonstrate the business value justifying H-1B sponsorship.
Event Coordinator jobs are hiring across the US. Find yours.
Find Event Coordinator JobsFrequently Asked Questions
Do event coordinators qualify for H-1B visa sponsorship?
Yes, but the role must demonstrate specialty occupation requirements. This typically means corporate event planning roles requiring specific degrees in hospitality management, marketing, or communications, rather than general social event coordination positions.
What degree do I need for H-1B sponsorship as an event coordinator?
A bachelor's degree in hospitality management, marketing, communications, business administration, or public relations works best. The degree field should directly relate to strategic event planning, not just general coordination or customer service.
Which companies sponsor event coordinators for H-1B visas?
Technology companies hosting conferences, hospitality corporations, convention centers, trade associations, and large consulting firms show the strongest sponsorship patterns. Small wedding planners or local event companies rarely sponsor due to specialty occupation challenges.
How strong are H-1B approval rates for event coordinator positions?
Approval rates vary significantly by role complexity and employer type. Corporate event management roles at established companies see higher approval rates than social event coordination positions, as USCIS scrutinizes whether the role requires specialized knowledge.
How to find Event Coordinator jobs with visa sponsorship?
To find Event Coordinator positions with visa sponsorship, use Migrate Mate, which specializes in connecting international candidates with sponsoring employers. Focus your search on hospitality companies, corporate event agencies, wedding planners, and entertainment venues that commonly sponsor H-1B, O-1, or other work visas. These industries frequently need skilled event coordinators and are experienced with the visa sponsorship process.
Can event planning experience substitute for a specific degree in H-1B cases?
The three-for-one rule allows work experience to substitute for education, but event coordination experience must be progressively responsible and directly relevant. Six years of corporate event management might substitute for a two-year degree gap.
What is the prevailing wage requirement for sponsored Event Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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