Front Office Coordinator Jobs in USA with Visa Sponsorship
Front Office Coordinator roles can qualify for H-1B visa or TN visa sponsorship when the position requires a bachelor's degree in a directly related field such as business administration or hospitality management. Employers file a Labor Condition Application before sponsorship begins, and many healthcare, hospitality, and corporate employers sponsor regularly.
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Get Access To All JobsLead Front Desk Office Coordinator (Seasonal)
Position Type: Full-Time, Seasonal
Compensation: $28 – $30 per hour
Duration: Mid-December through the end of May
Schedule: Tuesday through Saturday, 9:00 AM – 6:00 PM (1-hour lunch break)
About the Role
As a locally owned business, our practice is built on meaningful client relationships, meticulous attention to detail, and exceptional personal care. Tax season is our most active and vital time of year, and we are looking for a poised, highly organized leader to step in as the welcoming face of our company and the organizational heartbeat across our main office and three local satellite locations.
In this role, you will provide comprehensive operational support to our leadership and internal teams, curating a warm, efficient, and professional environment for everyone who walks through our doors. You will act as our central communication hub, guide our front-office staff, and keep our team of tax professionals seamlessly aligned and supported from opening to close.
Key Responsibilities
Client Experience & Front-of-House Hospitality
Serve as the primary point of contact by welcoming clients, answering and directing all incoming phone calls across all four locations.
- Handle client inquiries and customer service matters with warmth, empathy, efficiency, and absolute discretion.
- Act as the primary escalation point for complex client issues and internal administrative questions.
Office Operations & Administrative Support
Manage master calendars and client appointments using our internal scheduling software to maintain a refined, smooth flow throughout the day.
- Oversee daily office opening and closing protocols to ensure a secure, immaculate, and fully prepared workspace.
- Maintain and track the status of tax returns currently being processed, keeping accurate and up-to-date records.
Internal Team Coordination & Tax Pro Support
Coordinate workflows and provide operational support for multiple tax professionals across all four locations.
- Instruct tax professionals on which returns need to be prepared and in what order.
- Communicate clearly with preparers regarding outstanding items, missing notes, and documentation required to complete returns.
Team Leadership & Guidance
Mentor, support, and direct the daily work and performance of two additional Office Coordinators.
- Lead the hiring, onboarding, and training of new seasonal front-office staff for all locations, instilling our high standards of service.
- Develop and implement consistent front-office best practices and training materials across all four offices.
What We Look For (Qualifications)
We are looking for a decisive leader ready to manage a busy, high-volume environment with grace:
- Experience: Minimum of 3 years of proven experience in a supervisory, team lead, or coordinator role (professional office, accounting, boutique services, or high-touch hospitality background preferred).
- Communication: Exceptional phone etiquette, clear verbal and written communication skills, and natural hospitality.
- Organizational Mastery: Superior attention to detail, time management skills, and the ability to multitask and manage competing priorities across multiple locations.
- Mindset: A proactive, calm, and solutions-oriented approach to problem-solving.
- Reliability: Complete dependability and punctuality to ensure our offices open and close on time throughout the busy season.
How to Apply
If you are a highly motivated self-starter who takes pride in delivering an exceptional client experience, we would love to connect. Please submit your resume and a brief, welcoming note detailing your relevant background.
PTIN Certification: Yes
By submitting this form, I hereby acknowledge that most Jackson Hewitt locations are operated by independent franchisees and not Jackson Hewitt or its affiliates. I further acknowledge that franchisees are independent employers and separate companies and employers from Jackson Hewitt Inc., and set their own employment policies and practices. Franchisees are the exclusive employer of their employees and as such are solely responsible for all employment-related matters and decisions in their locations. Specifically, with regard to employees of franchisees, such franchisees, and not Jackson Hewitt, will have exclusive control over all employment-related decisions, including decisions concerning hiring, firing, wages, conditions of employment, discipline, staffing, or any other day-to-day employment issue. Jackson Hewitt Inc. will have no obligation or right to control any franchise employment issue relating to employees of a Jackson Hewitt franchisee. By applying for a job at a franchise-operated location, I understand that the information I provide will be forwarded to the franchisee in order for that organization to reach out to me and process and evaluate my application. I acknowledge that Jackson Hewitt will not receive a copy of my employment application and will have no involvement in any employment decisions regarding me, including whether I receive an interview or whether I am hired to work for the franchisee. I understand that I need to contact the relevant franchisee for information about its privacy practices. Any communications opt-out that I submit in any franchisee’s job application process is specific to that franchisee and will not be communicated to any other entity.
Lead Front Desk Office Coordinator (Seasonal)
Position Type: Full-Time, Seasonal
Compensation: $28 – $30 per hour
Duration: Mid-December through the end of May
Schedule: Tuesday through Saturday, 9:00 AM – 6:00 PM (1-hour lunch break)
About the Role
As a locally owned business, our practice is built on meaningful client relationships, meticulous attention to detail, and exceptional personal care. Tax season is our most active and vital time of year, and we are looking for a poised, highly organized leader to step in as the welcoming face of our company and the organizational heartbeat across our main office and three local satellite locations.
In this role, you will provide comprehensive operational support to our leadership and internal teams, curating a warm, efficient, and professional environment for everyone who walks through our doors. You will act as our central communication hub, guide our front-office staff, and keep our team of tax professionals seamlessly aligned and supported from opening to close.
Key Responsibilities
Client Experience & Front-of-House Hospitality
Serve as the primary point of contact by welcoming clients, answering and directing all incoming phone calls across all four locations.
- Handle client inquiries and customer service matters with warmth, empathy, efficiency, and absolute discretion.
- Act as the primary escalation point for complex client issues and internal administrative questions.
Office Operations & Administrative Support
Manage master calendars and client appointments using our internal scheduling software to maintain a refined, smooth flow throughout the day.
- Oversee daily office opening and closing protocols to ensure a secure, immaculate, and fully prepared workspace.
- Maintain and track the status of tax returns currently being processed, keeping accurate and up-to-date records.
Internal Team Coordination & Tax Pro Support
Coordinate workflows and provide operational support for multiple tax professionals across all four locations.
- Instruct tax professionals on which returns need to be prepared and in what order.
- Communicate clearly with preparers regarding outstanding items, missing notes, and documentation required to complete returns.
Team Leadership & Guidance
Mentor, support, and direct the daily work and performance of two additional Office Coordinators.
- Lead the hiring, onboarding, and training of new seasonal front-office staff for all locations, instilling our high standards of service.
- Develop and implement consistent front-office best practices and training materials across all four offices.
What We Look For (Qualifications)
We are looking for a decisive leader ready to manage a busy, high-volume environment with grace:
- Experience: Minimum of 3 years of proven experience in a supervisory, team lead, or coordinator role (professional office, accounting, boutique services, or high-touch hospitality background preferred).
- Communication: Exceptional phone etiquette, clear verbal and written communication skills, and natural hospitality.
- Organizational Mastery: Superior attention to detail, time management skills, and the ability to multitask and manage competing priorities across multiple locations.
- Mindset: A proactive, calm, and solutions-oriented approach to problem-solving.
- Reliability: Complete dependability and punctuality to ensure our offices open and close on time throughout the busy season.
How to Apply
If you are a highly motivated self-starter who takes pride in delivering an exceptional client experience, we would love to connect. Please submit your resume and a brief, welcoming note detailing your relevant background.
PTIN Certification: Yes
By submitting this form, I hereby acknowledge that most Jackson Hewitt locations are operated by independent franchisees and not Jackson Hewitt or its affiliates. I further acknowledge that franchisees are independent employers and separate companies and employers from Jackson Hewitt Inc., and set their own employment policies and practices. Franchisees are the exclusive employer of their employees and as such are solely responsible for all employment-related matters and decisions in their locations. Specifically, with regard to employees of franchisees, such franchisees, and not Jackson Hewitt, will have exclusive control over all employment-related decisions, including decisions concerning hiring, firing, wages, conditions of employment, discipline, staffing, or any other day-to-day employment issue. Jackson Hewitt Inc. will have no obligation or right to control any franchise employment issue relating to employees of a Jackson Hewitt franchisee. By applying for a job at a franchise-operated location, I understand that the information I provide will be forwarded to the franchisee in order for that organization to reach out to me and process and evaluate my application. I acknowledge that Jackson Hewitt will not receive a copy of my employment application and will have no involvement in any employment decisions regarding me, including whether I receive an interview or whether I am hired to work for the franchisee. I understand that I need to contact the relevant franchisee for information about its privacy practices. Any communications opt-out that I submit in any franchisee’s job application process is specific to that franchisee and will not be communicated to any other entity.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Front Office Coordinator
Match your degree to the role description
H-1B sponsorship requires a specialty occupation, meaning your degree must directly relate to the Front Office Coordinator duties listed in the job posting. A general business or hospitality management degree works; an unrelated field creates an RFE risk.
Target industries with LCA filing history
Healthcare systems, hotel management companies, and large corporate campuses file LCAs for Front Office Coordinators far more consistently than small businesses. Focus your applications on organizations with HR infrastructure built to handle immigration paperwork.
Find sponsors faster through Migrate Mate
Search Front Office Coordinator roles on Migrate Mate, which lists employers with verified LCA sponsorship history so you're not applying blind to companies that have never filed for this role type.
Verify prevailing wage before negotiating your offer
Your employer must pay at least the DOL prevailing wage for Front Office Coordinator in your work location. Use the OFLC Wage Search to look up the Level I through IV wage tiers before your offer conversation so you can flag any underpayment early.
Prepare your credential documentation before applying
If your degree is from a non-U.S. institution, get a credential evaluation from a NACES-member service before you start applying. Employers sponsoring H-1B need to confirm degree equivalency before USCIS will accept the petition.
Clarify sponsorship intent before the final interview round
Many Front Office Coordinator postings come from staffing agencies that legally cannot sponsor H-1B visas. Confirm the hiring entity is a direct employer, not a staffing intermediary, before investing time in multi-round interviews.
Frequently Asked Questions
Does a Front Office Coordinator role qualify as a specialty occupation for H-1B?
It depends on how the employer defines the position. If the job description requires a bachelor's degree in business administration, hospitality management, or a directly related field as a minimum requirement, it can qualify. Roles that accept any degree or list a degree as preferred rather than required are harder to defend as specialty occupations, and USCIS may issue an RFE challenging the classification.
Which visa types are realistic for Front Office Coordinator roles?
H-1B is the most common path if the role meets the specialty occupation standard. Canadian and Mexican nationals should also evaluate TN visa status under the USMCA, which covers management consultants and certain business roles that overlap with Front Office Coordinator duties. F-1 students can work in this role during OPT or STEM OPT if the position relates to their field of study. Green card sponsorship through EB-3 is possible for experienced coordinators after several years with an employer willing to run PERM labor certification.
How do I find Front Office Coordinator employers who actually sponsor visas?
Browse Front Office Coordinator listings on Migrate Mate, which surfaces employers with verified sponsorship history for this role type, so you're focused on companies that have filed before rather than guessing from generic job postings.
Will a three-year bachelor's degree from Australia or the UK count for H-1B sponsorship in this role?
USCIS generally accepts a three-year bachelor's degree as equivalent to a U.S. four-year degree when combined with relevant work experience, but this requires a credential evaluation from a NACES-member organization. For Front Office Coordinator roles, the evaluator should confirm the degree is in a field directly related to the position. Some employers request the evaluation before submitting the LCA, so get this done early in the process.
Can a staffing agency sponsor an H-1B for a Front Office Coordinator position?
Staffing agencies can technically file H-1B petitions, but USCIS scrutinizes these heavily because the worker is placed at a third-party worksite. The end client must be identified and must maintain a right to control the worker's daily activities. In practice, most staffing arrangements for Front Office Coordinators do not survive this scrutiny. Direct-hire positions with the organization you'll actually work for are significantly more straightforward for sponsorship purposes.
What is the prevailing wage requirement for sponsored Front Office Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.