Grants Manager Jobs in USA with Visa Sponsorship
Grants Manager roles qualify for H-1B visa sponsorship as a specialty occupation requiring at least a bachelor's degree in a directly related field. Employers in nonprofits, universities, and government contractors regularly file LCAs with the DOL, making this one of the more sponsorship-active roles in the nonprofit and research sectors.
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Get Access To All JobsINTRODUCTION
Join a team that's advancing the decarbonization of global port and terminal operations, as well as security and goods movement improvements, through the successful implementation of local, state, federal, and international grant programs. This role supports more than $300 million in awarded funding for sustainability and zero-emission infrastructure projects by managing grant compliance, financial tracking, reimbursement requests, procurement coordination, and reporting activities.
Working closely with sustainability, engineering, procurement, accounting, and operations teams, the Grants Manager helps ensure funded projects remain compliant, audit-ready, and positioned to maximize available funding opportunities. This role offers the opportunity to contribute to high-impact sustainability and operational initiatives while building expertise in grant administration, compliance, financial analysis, and project implementation.
ROLE AND RESPONSIBILITIES
- Support the development of grant applications, funding proposals, and agency communications for new funding opportunities.
- Research emerging grant and incentive opportunities and provide recommendations regarding program requirements, funding potential, and alignment with company initiatives.
- Prepare financial analyses for proposed projects, including cost-benefit assessments, return-on-investment models, cost-effectiveness calculations, and emissions reduction estimates to inform funding and implementation decisions.
- Manage financial administration for grant-funded projects, including reimbursement requests, invoice processing, financial tracking, reporting, and CapEx forecasting activities.
- Review grant documentation and monitor ongoing compliance requirements, identifying potential issues and working with stakeholders to ensure funding requirements and contractual obligations are met.
- Coordinate grant-related procurement activities, including purchase order creation and tracking, while partnering with procurement and sustainability teams to support compliance with funding requirements.
- Manage grant reporting and agency submissions, ensuring required reports, supporting documentation, and reimbursement packages are completed accurately and submitted on time.
- Maintain grant administration records, documentation, and procedures to support audit readiness, reporting requirements, and program compliance.
- Support strategic sustainability initiatives and special projects as assigned.
BASIC QUALIFICATIONS
- Bachelor's degree in Business, Accounting, Public Administration, Environmental Studies, Sustainability, or a related field.
- 4+ years of experience supporting grants, public funding programs, compliance, project administration, accounting operations, or a related function.
- A valid driver's license is required. Candidates must also possess, or can obtain and maintain, a valid TWIC card.
- Strong financial and analytical skills, including cost-benefit analysis, ROI modeling, project cost estimating, and data-driven decision-making.
- Strong understanding of financial documentation, reimbursement processes, reporting requirements, and grant-funded project administration, including familiarity with GAAP accounting processes, purchase orders, invoices, ERP systems, and financial tracking tools.
- Demonstrated ability to coordinate with accounting, procurement, technical, and business teams to gather information and meet funding requirements.
- Exceptional organizational skills, with the ability to manage multiple projects, competing priorities, and regulatory deadlines.
- Excellent written, verbal, and interpersonal skills for correspondence with internal stakeholders and external agencies.
- Knowledge of federal grant compliance requirements, reimbursement-based funding programs, and audit documentation practices preferred.
- Interest in sustainability, infrastructure, transportation, energy, or environmental initiatives; direct exposure to these industries is a plus.
WORK ENVIRONMENT
- Required job duties are normally performed in a climate-controlled office environment.
- Exposure to computer screens.
- The noise level in the work environment is usually moderate.
- Occasional travel to our corporate offices and terminal locations.
COMPENSATION
- Salary Range: $120,000-138,000 per year
The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.
BENEFITS
Eligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.
This is a Hybrid role and consists of a combination of WFH In Person work.
Our Company is an Equal Opportunity Employer
INTRODUCTION
Join a team that's advancing the decarbonization of global port and terminal operations, as well as security and goods movement improvements, through the successful implementation of local, state, federal, and international grant programs. This role supports more than $300 million in awarded funding for sustainability and zero-emission infrastructure projects by managing grant compliance, financial tracking, reimbursement requests, procurement coordination, and reporting activities.
Working closely with sustainability, engineering, procurement, accounting, and operations teams, the Grants Manager helps ensure funded projects remain compliant, audit-ready, and positioned to maximize available funding opportunities. This role offers the opportunity to contribute to high-impact sustainability and operational initiatives while building expertise in grant administration, compliance, financial analysis, and project implementation.
ROLE AND RESPONSIBILITIES
- Support the development of grant applications, funding proposals, and agency communications for new funding opportunities.
- Research emerging grant and incentive opportunities and provide recommendations regarding program requirements, funding potential, and alignment with company initiatives.
- Prepare financial analyses for proposed projects, including cost-benefit assessments, return-on-investment models, cost-effectiveness calculations, and emissions reduction estimates to inform funding and implementation decisions.
- Manage financial administration for grant-funded projects, including reimbursement requests, invoice processing, financial tracking, reporting, and CapEx forecasting activities.
- Review grant documentation and monitor ongoing compliance requirements, identifying potential issues and working with stakeholders to ensure funding requirements and contractual obligations are met.
- Coordinate grant-related procurement activities, including purchase order creation and tracking, while partnering with procurement and sustainability teams to support compliance with funding requirements.
- Manage grant reporting and agency submissions, ensuring required reports, supporting documentation, and reimbursement packages are completed accurately and submitted on time.
- Maintain grant administration records, documentation, and procedures to support audit readiness, reporting requirements, and program compliance.
- Support strategic sustainability initiatives and special projects as assigned.
BASIC QUALIFICATIONS
- Bachelor's degree in Business, Accounting, Public Administration, Environmental Studies, Sustainability, or a related field.
- 4+ years of experience supporting grants, public funding programs, compliance, project administration, accounting operations, or a related function.
- A valid driver's license is required. Candidates must also possess, or can obtain and maintain, a valid TWIC card.
- Strong financial and analytical skills, including cost-benefit analysis, ROI modeling, project cost estimating, and data-driven decision-making.
- Strong understanding of financial documentation, reimbursement processes, reporting requirements, and grant-funded project administration, including familiarity with GAAP accounting processes, purchase orders, invoices, ERP systems, and financial tracking tools.
- Demonstrated ability to coordinate with accounting, procurement, technical, and business teams to gather information and meet funding requirements.
- Exceptional organizational skills, with the ability to manage multiple projects, competing priorities, and regulatory deadlines.
- Excellent written, verbal, and interpersonal skills for correspondence with internal stakeholders and external agencies.
- Knowledge of federal grant compliance requirements, reimbursement-based funding programs, and audit documentation practices preferred.
- Interest in sustainability, infrastructure, transportation, energy, or environmental initiatives; direct exposure to these industries is a plus.
WORK ENVIRONMENT
- Required job duties are normally performed in a climate-controlled office environment.
- Exposure to computer screens.
- The noise level in the work environment is usually moderate.
- Occasional travel to our corporate offices and terminal locations.
COMPENSATION
- Salary Range: $120,000-138,000 per year
The posted compensation range is based on the applicable geographic market for the position and may vary depending on factors such as related experience and skill set. Final compensation will be determined based on these items and other relevant factors.
BENEFITS
Eligible employees (and their families) may qualify for medical, dental, and vision insurance, as well as having basic life and accidental death insurance, paid disability insurance, including paid parental leave if eligible, and an Employee Assistance Program. Employees will receive paid sick and vacation time, and company holidays if eligible. The company also offers paid bereavement leave, and paid jury duty. Eligible employees can enroll in our company's 401k plan, as well as a retirement plan. Employees will be eligible for discretionary and/or metric-based bonuses dependent on their position.
This is a Hybrid role and consists of a combination of WFH In Person work.
Our Company is an Equal Opportunity Employer
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Get Access To All JobsTips for Finding Visa Sponsorship as a Grants Manager
Frame your degree for specialty occupation
USCIS requires your degree to directly relate to grants management. A degree in public administration, nonprofit management, or finance strengthens your case. A general business degree may trigger an RFE, so document how your coursework aligns with grant compliance and financial oversight.
Target cap-exempt employers first
Nonprofits with 501(c)(3) status, universities, and government research contractors are cap-exempt H-1B employers. They can file year-round, skipping the annual lottery entirely. Grants managers are heavily concentrated in exactly these employer types, so prioritize them in your search.
Verify prevailing wage before negotiating salary
Your employer's LCA must certify a wage at or above the DOL prevailing wage for your location and role. Use the OFLC Wage Search to look up the Level I through IV wage for Grants and Contracts Specialists in your target city before you enter salary discussions.
Search verified sponsors on Migrate Mate
Migrate Mate lists employers with verified LCA sponsorship history for grants and program management roles, searchable by city. Use it to identify which nonprofits and research institutions have actually sponsored this role before, not just those that claim to be open to sponsorship.
Anticipate the PERM labor certification timeline
If your employer plans to sponsor you for a green card via EB-2 or EB-3, PERM labor certification adds 12 to 24 months before the I-140 petition. Start this conversation during the offer stage, not after, so your employer files early enough to avoid priority date backlogs.
Prepare a grants portfolio before interviews
Employers sponsoring a Grants Manager need to justify specialty occupation to USCIS. Bring documentation of grant awards you've managed, compliance reporting you've led, and any federal funding mechanisms you've overseen. This record supports both your hire and the eventual LCA filing.
Frequently Asked Questions
Does a Grants Manager role qualify as a specialty occupation for H-1B purposes?
Yes, grants management qualifies as a specialty occupation when the employer requires at least a bachelor's degree in a directly related field such as public administration, nonprofit management, accounting, or social policy. USCIS looks at the complexity of the role and whether the degree requirement is standard in the industry. Roles managing federal grants with compliance and reporting obligations tend to hold up well in adjudication.
Which employers commonly sponsor Grants Managers for work visas?
Nonprofits, universities, hospital systems, and government contractors are the most active sponsors for Grants Manager roles. Many of these are 501(c)(3) organizations, which means they're cap-exempt for H-1B purposes and can file petitions year-round without entering the lottery. Browse Migrate Mate to find employers with verified LCA sponsorship history specifically for this role.
What visa options exist for Grants Managers beyond the H-1B?
If you're Australian, the E-3 visa is a strong alternative with a separate cap of 10,500 annually that has never been exhausted. Chilean nationals can use the H-1B1 visa with a 1,400-person cap. TN visa status is available to Canadian and Mexican nationals if the role fits a qualifying USMCA profession, though grants management is not explicitly listed, making H-1B the safer path for most nationalities.
Will a three-year bachelor's degree from Australia or the UK satisfy H-1B specialty occupation requirements?
USCIS generally accepts three-year bachelor's degrees from Australia, the UK, and other countries as equivalent to a U.S. four-year degree, particularly when combined with relevant work experience. A credential evaluation from a NACES-member organization strengthens your petition. If your degree is in a field adjacent to grants management rather than directly aligned, documented post-degree experience in grant compliance carries significant weight.
How does the H-1B lottery affect Grants Manager candidates at for-profit employers?
For-profit employers, including corporate foundations and private consulting firms that manage grants, are subject to the annual H-1B cap of 65,000 regular slots plus 20,000 for U.S. master's degree holders. The lottery selection rules have changed in recent years, so check USCIS for current mechanics. If you're not selected, consider whether the employer qualifies as cap-exempt through a nonprofit affiliation or research institution relationship.
What is the prevailing wage requirement for sponsored Grants Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.