Marketing And Events Coordinator Jobs in USA with Visa Sponsorship
Marketing and Events Coordinators can secure H-1B visa or O-1 visa sponsorship when the role requires a bachelor's degree in marketing, communications, or a related field. Employers in hospitality, tech, and corporate events are among the most active sponsors for this position. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsWe are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position will be based in our Washington D.C. office.
GENERAL DESCRIPTION:
Holland & Knight’s Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events.
KEY RESPONSIBILITIES INCLUDE:
- Strategically collaborate with internal stakeholders and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars.
- Proactively and independently manage all details and logistics associated with events and meetings including: offering strategic input to lawyers and marketing personnel regarding event goals and objectives; researching and locating venues to further event goals; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
- Assist with the full-scale development and production of the firm’s annual meeting.
- Identify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterers.
- Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests.
- Handle on-site event management; coordinate and supervise support staff required for events.
- Post and update internal and external event web pages.
- Provide strategic and creative input, with an eye toward business and client development goals, when planning events with practice and area marketers and lawyers.
- Provide strategic follow up and debriefing, including analyzing data from internal reports (attendance, click through rates, etc.) to offer suggestions on how lawyers can follow up best with event attendees.
- Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures.
- Moderate to heavy travel required (up to 50%).
- Other projects as assigned.
QUALIFICATIONS
- Strong communication, organizational, and problem solving skills.
- Exceptional attention to detail with the ability to prioritize many projects.
- Able to work independently and as part of a team; strong sense of ownership and accountability.
- Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience with InterAction, Cvent, and Crowd Compass preferred.
- Flexibility to work early mornings, late evenings, and weekends when necessary.
- Ability to work both autonomously when executing local events and as part of a team on general strategy.
REQUIRED QUALIFICATIONS & EDUCATION:
- Bachelor’s degree.
- 4-6 years of events and meeting experience; law firm or other professional services experience preferred.
Physical Requirements:
- Ability to sit or stand for extended periods of time.
- Moderate or advanced keyboard usage.
This position may be filled in District of Columbia. The base salary ranges for this position are listed below. These ranges may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.
- District of Columbia – $79,000.00 - $118,000.00
BENEFITS: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.
This position will be based in our Washington D.C. office.
GENERAL DESCRIPTION:
Holland & Knight’s Marketing Department seeks a Senior Marketing Events and Meetings Coordinator to serve as part of the Marketing Events Team, assisting in the planning, coordination, and implementation of the firm’s internal and external meetings and events.
KEY RESPONSIBILITIES INCLUDE:
- Strategically collaborate with internal stakeholders and outside vendors to plan, implement, and execute all aspects of on- and off-site events, meetings, receptions, and seminars.
- Proactively and independently manage all details and logistics associated with events and meetings including: offering strategic input to lawyers and marketing personnel regarding event goals and objectives; researching and locating venues to further event goals; reviewing RFPs and site recommendations; negotiating contracts, food and beverage, audio visual; securing on-site room holds; developing invite; reviewing RSVP lists; coordinating speaker, guest, and VIP needs; etc.
- Assist with the full-scale development and production of the firm’s annual meeting.
- Identify and develop relationships with hotels, off-site venues, vendors, suppliers, and caterers.
- Manage production and compilation of event materials and handouts such as invitations, presentation packets, evaluation forms, name tags, signage, follow up mailings, and any last minute requests.
- Handle on-site event management; coordinate and supervise support staff required for events.
- Post and update internal and external event web pages.
- Provide strategic and creative input, with an eye toward business and client development goals, when planning events with practice and area marketers and lawyers.
- Provide strategic follow up and debriefing, including analyzing data from internal reports (attendance, click through rates, etc.) to offer suggestions on how lawyers can follow up best with event attendees.
- Review and approve expense vouchers from meetings and events; ensure adherence to event and meeting budgets; confirm/secure budgetary approvals for all aspects of event expenditures; determine ROI and provide feedback on return based on final expenditures.
- Moderate to heavy travel required (up to 50%).
- Other projects as assigned.
QUALIFICATIONS
- Strong communication, organizational, and problem solving skills.
- Exceptional attention to detail with the ability to prioritize many projects.
- Able to work independently and as part of a team; strong sense of ownership and accountability.
- Excellent project management skills and capable of working well under pressure in a fast-paced, deadline-driven environment.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint) required; experience with InterAction, Cvent, and Crowd Compass preferred.
- Flexibility to work early mornings, late evenings, and weekends when necessary.
- Ability to work both autonomously when executing local events and as part of a team on general strategy.
REQUIRED QUALIFICATIONS & EDUCATION:
- Bachelor’s degree.
- 4-6 years of events and meeting experience; law firm or other professional services experience preferred.
Physical Requirements:
- Ability to sit or stand for extended periods of time.
- Moderate or advanced keyboard usage.
This position may be filled in District of Columbia. The base salary ranges for this position are listed below. These ranges may not be applicable to other locations. An individual's actual compensation will depend on the individual's qualifications and experience. In addition to the base compensation, Holland & Knight provides bonus opportunities and an exceptional benefits package.
- District of Columbia – $79,000.00 - $118,000.00
BENEFITS: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.
Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.
Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.
Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.
Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP’s privacy policies.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Marketing And Events Coordinator
Frame your degree as a specialty occupation qualifier
USCIS requires your role to demand a specific bachelor's degree. Emphasize how your marketing or communications degree directly applies to campaign strategy, brand management, or event logistics, not just general coordination tasks.
Target employers with a sponsorship track record
Large hospitality groups, tech companies, and professional event firms sponsor this role more consistently than small agencies. Employers who have filed LCAs before understand the process and are far less likely to withdraw an offer mid-application.
Lead with measurable results in your application materials
Sponsoring employers take on legal and financial risk. Applications that quantify event attendance growth, campaign ROI, or budget managed demonstrate the specialized value that justifies a visa petition over hiring a local candidate.
Understand the H-1B lottery timing before accepting offers
H-1B registration opens in March for an October 1 start date. If you receive an offer outside that window, discuss cap-exempt employers or O-1 visa alternatives with your employer before assuming sponsorship is straightforward.
Prepare a portfolio that demonstrates strategic, not just logistical, work
USCIS scrutinizes whether coordinator roles truly require a degree. A portfolio showing brand positioning decisions, marketing analytics, or multi-channel campaign management strengthens the specialty occupation argument significantly.
Clarify sponsorship intent before the final interview round
Many employers are open to sponsorship but haven't considered it. Raising it after an offer creates friction. Asking during late-stage interviews, once genuine interest is established, gives both sides time to assess feasibility calmly.
Frequently Asked Questions
Can a Marketing and Events Coordinator role qualify for H-1B sponsorship?
Yes, but it requires careful documentation. USCIS must classify the role as a specialty occupation, meaning it normally requires a bachelor's degree in a specific field like marketing, communications, or event management. Generic coordinator roles where any degree suffices are harder to sponsor. The stronger the connection between your degree and the actual duties, the better the petition holds up under scrutiny.
Which visa types are most realistic for international Marketing and Events Coordinators?
H-1B visa is the most common path, though the annual lottery makes timing uncertain. O-1A is an option if you have documented recognition, awards, press coverage, or leadership in major industry events. Australians may qualify for the E-3 visa, which has no lottery and a faster timeline. TN visa status covers Canadians and Mexicans in qualifying management or professional roles. Your best path depends on nationality and career stage.
What degree do employers typically require for visa sponsorship in this role?
Most sponsoring employers require a bachelor's degree in marketing, communications, public relations, hospitality management, or business. Degrees in unrelated fields can work if you have substantial coursework or experience that maps directly to the role's duties. A general arts degree with no clear connection to marketing is harder to defend in an H-1B petition, though not automatically disqualifying depending on how the role is structured.
How do I find employers who will actually sponsor a Marketing and Events Coordinator?
Migrate Mate is the best starting point, it filters sponsorship-willing employers specifically, so you're not wasting applications on companies that won't consider visa candidates. Beyond that, large hospitality brands, tech companies with in-house event teams, and corporate professional services firms sponsor this role most reliably. Smaller agencies and nonprofits rarely have the legal infrastructure to manage a petition efficiently.
What are the biggest reasons H-1B petitions get denied for this job title?
The most common denial reason is failure to establish specialty occupation, USCIS may argue the role doesn't require a specific degree. This happens when job descriptions use vague language like 'bachelor's preferred' or list duties that any generalist could perform. Denials also occur when the offered wage doesn't meet the prevailing wage level on the Labor Condition Application. A detailed, degree-specific job description and an experienced immigration attorney significantly reduce these risks.
What is the prevailing wage requirement for sponsored Marketing And Events Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.