Marketing And Events Coordinator Jobs in USA with Visa Sponsorship
Marketing and Events Coordinators can secure H-1B visa or O-1 visa sponsorship when the role requires a bachelor's degree in marketing, communications, or a related field. Employers in hospitality, tech, and corporate events are among the most active sponsors for this position. For detailed occupation requirements, see the O*NET profile.
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Job Profile
Outreach Manager 2
Job Family
Outreach Programs
Time Type
Full time
Apply before 11: 59 PM Arizona time the day before the posted End Date.
Minimum Qualifications
Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field including two (2) years managerial experience; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Job Profile Summary
Manages routine operations and outreach initiatives to promote a stable and productive relationships between the university and local community.
Job Description
Position Salary Range: $48,000 - $55,000 per year; DOE
The Pat Tillman Veterans Center seeks a highly organized, collaborative and service-oriented Events and Business Services Manager to lead the planning, coordination and execution of signature events and ongoing engagement programs for the center. Reporting to the Director of Development and Strategic Partnerships, this position will manage a varied portfolio of events that advance PTVC's mission, strengthen community engagement and support military-affiliated student success. This is a five-day per week, in-person position based primarily at the Pat Tillman Veterans Center's stadium location. The position may also work at other ASU campuses, venues or community locations as necessary based on event schedules, logistics and program needs.
The Events and Business Services Manager will oversee major PTVC signature events, employer engagement events, physical fitness and social activities connected to the FitVet initiative, and a major speaker series hosted by the Pat Tillman Veterans Center. This role will work across PTVC teams to ensure events are strategically aligned, well communicated, inclusive of key stakeholders and executed with excellence. In addition to event leadership, this position will support the center's business operation’s needs, including purchasing, ordering supplies, coordinating event-related materials, tracking expenses, working with vendors and supporting administrative processes in accordance with university policies and procedures.
Essential Duties
- Plan, coordinate, and execute PTVC signature events, employer engagement events, FitVet-related physical fitness and social activities, speaker series events and other programs as assigned.
- Develop and maintain an annual event calendar in collaboration with the Director of Development and Strategic Partnerships and PTVC leadership.
- Serve as the primary project manager for assigned events, including timelines, planning meetings, logistics, staffing plans, run-of-show documents, vendor coordination, and post-event follow-up.
- Coordinate across PTVC teams to ensure programmatic goals, student engagement priorities, employer and partner needs, communications, development opportunities, and operational requirements are incorporated into event planning.
- Work with internal and external partners, including employers, community organizations, speakers, donors, alumni, student groups, campus partners, and university departments.
- Coordinate event logistics including space reservations, catering, A/V and technology needs, registration, signage, parking, transportation, accessibility needs, staffing, volunteer support, set-up and tear-down.
- Support pre-event and post-event communications in coordination with appropriate PTVC and ASU communications partners.
- Manage event budgets, track expenses, process purchasing requests and ensure expenditures are aligned with university policies and approved funding.
- Coordinate ordering of supplies, materials, promotional items, event equipment, and other business needs for PTVC programs and events.
- Learn and apply ASU business processes related to procurement, vendor payments, reimbursements, purchasing cards, supply orders, and related administrative functions.
- Review vendor agreements, invoices, receipts and final billings for accuracy and routing through appropriate university processes.
- Maintain accurate records of event plans, vendor information, budgets, attendance, outcomes, purchases, and other relevant documentation.
- Support evaluation of event effectiveness, including attendance, stakeholder feedback, engagement outcomes, and recommendations for continuous improvement.
- Represent PTVC at events and meetings with professionalism, cultural awareness, and a strong commitment to service.
- Assist with special projects and other duties as assigned to support the goals of the Pat Tillman Veterans Center.
Desired Qualifications
- Experience planning and executing events in higher education, nonprofit, military-connected, veteran-serving, employer engagement, advancement, or community-facing environments.
- Experience managing multiple events or projects simultaneously from concept through execution and evaluation.
- Experience coordinating high-profile events, speaker series, employer events, donor or partner engagement events, fitness/wellness events, or student-centered programs.
- Demonstrated knowledge of event logistics, including venue coordination, catering, A/V, registration, staffing, vendor management, and day-of-event execution.
- Experience developing and managing event budgets and tracking expenses.
- Experience with procurement, purchasing, vendor payments, supply ordering, or related business services.
- Evidence of effective communication skills.
- Demonstrated ability to build and maintain effective working relationships with varied internal and external stakeholders.
- Experience working with military-affiliated students, veterans, service members, military families, or veteran-serving organizations.
- Ability to exercise discretion and maintain confidentiality when handling sensitive information.
- Demonstrated customer-service orientation and ability to represent an organization professionally with students, staff, faculty, alumni, donors, employers and community partners.
- Ability to work independently, take initiative, solve problems and adapt quickly as priorities change.
- Experience with event management platforms, registration tools, project management tools, spreadsheets or university administrative systems.
- Knowledge of ASU policies, procedures and business operations, or ability to learn them quickly.
Working Environment
- Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
- Frequently required to stand for varying lengths of time and walk moderate distances to perform work.
- Frequent bending, reaching, lifting, pushing and pulling up to 25 pounds may be required for event set-up and tear-down.
- Regular activities require the ability to quickly change priorities, which may include and/or be subject to resolution of conflicts.
- This role is expected to work five days per week in person, primarily from the PTVC stadium location, with work at other locations as needed for events.
- May be required to work evenings or weekends in support of events and programs.
- May be required to perform tasks in the field within and/or across ASU campuses and community locations.
- Ability to clearly communicate to perform essential functions.
Department Statement
In support of the university’s mission and goals, Academic Enterprise Enrollment advances awareness of Arizona State University as the New American University through data-informed strategies that enroll and support a student population reflective of its vision across campus and digital immersion environments. AEE brings professionalism and discipline to the formulation of enrollment strategy and the refinement of enrollment processes and is an effective collaborator with our college and school colleagues and other enrollment partners within the Academic Enterprise, the Knowledge Enterprise, the Learning Enterprise and EdPlus. AEE comprises the following units: Academic Enterprise Communications; Academic Enterprise Enrollment Solutions; Admission Services; Financial Aid and Scholarship Services; the International Students and Scholars Center; the Pat Tillman Veterans Center; Technology and Data Solutions; and University Registrar Services.
Academic Enterprise Enrollment Core Values
- Make the human connection: We commit to listen, offer empathy and show compassion.
- Drive success with teamwork: We solve problems with collaboration and creativity.
- Promote a thriving community: We recognize work-life balance and embrace our individual differences.
- Go above and beyond: We share our time, talents and expertise to make an impact in all that we do.
- See the extraordinary through our efforts: We support those who are pursuing their dreams.
- Lead with respect and positive intent in every situation: We communicate openly, genuinely and with transparency.
ASU offers an array of employee benefits, including reduced tuition for employees, their spouses and dependents; competitive rates for health and life benefits; a wellness program; disability and leave program; paid holidays; and retirement programs. Visit https://cfo.asu.edu/hr-benefits for further details, as well as https://cfo.asu.edu/hr-applicant for a message from ASU President Michael M. Crow to future ASU employees.
Pat Tillman Veterans Center Department Statement
Pat Tillman Veterans Center is one of several departments comprising the Academic Enterprise Enrollment (AEE) which utilizes a variety of strategies to enroll and support a varied student populations representative of Arizona State Universities’ vision. At the Pat Tillman Veterans Center, we salute Pat’s legacy by providing you with inspired service through your ASU Academic Journey. When you graduate, we know you will carry that same spirit of service with you. We help ensure you receive your Department of Veterans Affairs (VA) educational benefits, help with your deployment and return to school and provide information and referrals for: academic and student support services, housing, health and counseling services, career serves, disability resource and tutoring resources.
Driving Requirement
This position may require driving. Employee must possess a valid US Driver’s license of the appropriate class and required endorsements throughout employment.
Location
Campus: Tempe
Funding
No Federal Funding
Instructions To Apply
Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub. To be considered, your application must include all of the following attachments:
- Cover letter
- Resume or CV
Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name. Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.
Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date. Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience. Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.
ASU Statement
Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit https://wellness.asu.edu/explore-wellness/body/alcohol-and-drugs/tobacco
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.
Notice of Availability of the ASU Annual Security and Fire Safety Report:
In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.
Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources. ASU’s comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator
Employment Verification Statement
ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.
Background Check Statement
ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.
Fingerprint Check Statement
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Marketing And Events Coordinator
Frame your degree as a specialty occupation qualifier
USCIS requires your role to demand a specific bachelor's degree. Emphasize how your marketing or communications degree directly applies to campaign strategy, brand management, or event logistics, not just general coordination tasks.
Target employers with a sponsorship track record
Large hospitality groups, tech companies, and professional event firms sponsor this role more consistently than small agencies. Employers who have filed LCAs before understand the process and are far less likely to withdraw an offer mid-application.
Lead with measurable results in your application materials
Sponsoring employers take on legal and financial risk. Applications that quantify event attendance growth, campaign ROI, or budget managed demonstrate the specialized value that justifies a visa petition over hiring a local candidate.
Understand the H-1B lottery timing before accepting offers
H-1B registration opens in March for an October 1 start date. If you receive an offer outside that window, discuss cap-exempt employers or O-1 visa alternatives with your employer before assuming sponsorship is straightforward.
Prepare a portfolio that demonstrates strategic, not just logistical, work
USCIS scrutinizes whether coordinator roles truly require a degree. A portfolio showing brand positioning decisions, marketing analytics, or multi-channel campaign management strengthens the specialty occupation argument significantly.
Clarify sponsorship intent before the final interview round
Many employers are open to sponsorship but haven't considered it. Raising it after an offer creates friction. Asking during late-stage interviews, once genuine interest is established, gives both sides time to assess feasibility calmly.
Frequently Asked Questions
Can a Marketing and Events Coordinator role qualify for H-1B sponsorship?
Yes, but it requires careful documentation. USCIS must classify the role as a specialty occupation, meaning it normally requires a bachelor's degree in a specific field like marketing, communications, or event management. Generic coordinator roles where any degree suffices are harder to sponsor. The stronger the connection between your degree and the actual duties, the better the petition holds up under scrutiny.
Which visa types are most realistic for international Marketing and Events Coordinators?
H-1B visa is the most common path, though the annual lottery makes timing uncertain. O-1A is an option if you have documented recognition, awards, press coverage, or leadership in major industry events. Australians may qualify for the E-3 visa, which has no lottery and a faster timeline. TN visa status covers Canadians and Mexicans in qualifying management or professional roles. Your best path depends on nationality and career stage.
What degree do employers typically require for visa sponsorship in this role?
Most sponsoring employers require a bachelor's degree in marketing, communications, public relations, hospitality management, or business. Degrees in unrelated fields can work if you have substantial coursework or experience that maps directly to the role's duties. A general arts degree with no clear connection to marketing is harder to defend in an H-1B petition, though not automatically disqualifying depending on how the role is structured.
How do I find employers who will actually sponsor a Marketing and Events Coordinator?
Migrate Mate is the best starting point, it filters sponsorship-willing employers specifically, so you're not wasting applications on companies that won't consider visa candidates. Beyond that, large hospitality brands, tech companies with in-house event teams, and corporate professional services firms sponsor this role most reliably. Smaller agencies and nonprofits rarely have the legal infrastructure to manage a petition efficiently.
What are the biggest reasons H-1B petitions get denied for this job title?
The most common denial reason is failure to establish specialty occupation, USCIS may argue the role doesn't require a specific degree. This happens when job descriptions use vague language like 'bachelor's preferred' or list duties that any generalist could perform. Denials also occur when the offered wage doesn't meet the prevailing wage level on the Labor Condition Application. A detailed, degree-specific job description and an experienced immigration attorney significantly reduce these risks.
What is the prevailing wage requirement for sponsored Marketing And Events Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.