Medical Writing Manager Jobs in USA with Visa Sponsorship
Medical Writing Manager roles in the U.S. are regularly sponsored under the H-1B visa, which requires a bachelor's degree or higher in a relevant scientific or medical field. Most employers treat this as a specialty occupation with a clear degree requirement, making sponsorship straightforward for qualified candidates. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsPosition Title: Writing & Learning Center Program Leader
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Writing and Learning Center (WLC) Program Leader is responsible for managing the daily operations of the Writing and Learning Center. The WLC Program Leader reports to the Director of Learning Support Services.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Daily Center Operations
- Ensures that the Learning Support lab functions smoothly.
- Manages writing tutor schedules, including regular tutoring schedule and workshops as requested.
- Provides coverage for front desk, as needed, to include answering phones, making appointments, and responding to emails.
- Serves as first line of contact for student and tutor concerns.
- Troubleshoots technology used for tutoring.
- Updates binder with comprehensive program information.
Student Supervision
- Works with leadership to hire and train student writing tutors and office assistants.
- Maintains program hiring records and communicates with applicants for both Learning Support programs.
- Coaches writing tutors on working with students.
- Oversees tutors’ development of writing resources.
Budget Tracking
- Tracks student wages.
- Maintains budget records.
- Updates leadership as needed.
Data and Reporting
- Edits writing tutor session reports for tone, clarity, and grammar errors.
- Sends professors weekly reports.
- Compiles semester data and runs reports as requested.
- Sends students reminders as needed.
Program Outreach
- Manages program outreach, to include events, flyers, and social media.
- Updates and maintains program web pages.
Workshops & Tutoring
- Leads writing workshops (typically in-class).
- Provides direct tutoring as needed.
Other Duties
- Performs other duties as assigned.
Knowledge Skills and Abilities
- Outstanding oral and written communication; ability to adapt communication style to different audiences.
- Ability to adapt quickly to change and learn new technologies as needed.
- Ability to effectively handle multiple priorities.
- Ability to handle confidential information in a professional manner.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Bachelor’s Degree.
Required Work Experience
One (1) year of experience working in academic support or closely related field.
Preferred Qualifications
- Bachelor’s Degree in English or other writing-related field.
- Experience working in a writing center in higher education.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals.
Physical Demands
Typical office environment.
Posting Details
Posting Number: AS2307PO
Number of Vacancies: 1
Job Type: Full Time
Job Category: Administrator (exempt)
Desired Start Date: 10/01/2026
Reports to: Director of Learning Support Services
Salary: $46,500 Annualized
Open Date: 08/27/2026
Open Until Filled: Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Position Title: Writing & Learning Center Program Leader
UIW Mission
University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position Summary
The Writing and Learning Center (WLC) Program Leader is responsible for managing the daily operations of the Writing and Learning Center. The WLC Program Leader reports to the Director of Learning Support Services.
Benefits
UIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program (EAP), wellness programs, employee discount program, Public Service Loan Forgiveness (PSLF) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Daily Center Operations
- Ensures that the Learning Support lab functions smoothly.
- Manages writing tutor schedules, including regular tutoring schedule and workshops as requested.
- Provides coverage for front desk, as needed, to include answering phones, making appointments, and responding to emails.
- Serves as first line of contact for student and tutor concerns.
- Troubleshoots technology used for tutoring.
- Updates binder with comprehensive program information.
Student Supervision
- Works with leadership to hire and train student writing tutors and office assistants.
- Maintains program hiring records and communicates with applicants for both Learning Support programs.
- Coaches writing tutors on working with students.
- Oversees tutors’ development of writing resources.
Budget Tracking
- Tracks student wages.
- Maintains budget records.
- Updates leadership as needed.
Data and Reporting
- Edits writing tutor session reports for tone, clarity, and grammar errors.
- Sends professors weekly reports.
- Compiles semester data and runs reports as requested.
- Sends students reminders as needed.
Program Outreach
- Manages program outreach, to include events, flyers, and social media.
- Updates and maintains program web pages.
Workshops & Tutoring
- Leads writing workshops (typically in-class).
- Provides direct tutoring as needed.
Other Duties
- Performs other duties as assigned.
Knowledge Skills and Abilities
- Outstanding oral and written communication; ability to adapt communication style to different audiences.
- Ability to adapt quickly to change and learn new technologies as needed.
- Ability to effectively handle multiple priorities.
- Ability to handle confidential information in a professional manner.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.
Required Education
Bachelor’s Degree.
Required Work Experience
One (1) year of experience working in academic support or closely related field.
Preferred Qualifications
- Bachelor’s Degree in English or other writing-related field.
- Experience working in a writing center in higher education.
Required Certifications, Licenses or Registrations
None specified.
Work Hours
Monday through Friday 8am to 5pm with extended hours as needed to meet departmental goals.
Physical Demands
Typical office environment.
Posting Details
Posting Number: AS2307PO
Number of Vacancies: 1
Job Type: Full Time
Job Category: Administrator (exempt)
Desired Start Date: 10/01/2026
Reports to: Director of Learning Support Services
Salary: $46,500 Annualized
Open Date: 08/27/2026
Open Until Filled: Yes
Special Instructions to Applicant
N/A.
EOE
UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IX
This position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Medical Writing Manager
Confirm your degree aligns with the role
Medical Writing Manager positions require a degree in life sciences, pharmacy, medicine, or a related field. A degree in an unrelated discipline, even with strong writing experience, can complicate specialty occupation approval. Employers will verify this alignment before filing.
Target employers with established H-1B track records
Pharmaceutical companies, CROs like ICON and Parexel, and large biotech firms file H-1B petitions regularly for medical writing roles. These employers have immigration counsel in place, which speeds up the sponsorship process significantly compared to first-time sponsors.
Understand the H-1B lottery timeline
H-1B registrations open in March each year for an October 1 start date. If you need sponsorship, begin conversations with employers well before March so your registration can be submitted without delay during the narrow window.
Ask about cap-exempt sponsorship if applicable
Hospitals, nonprofit research institutions, and university-affiliated medical centers are cap-exempt H-1B employers, meaning you can be sponsored year-round without entering the lottery. These are worth targeting if you cannot wait for the annual cap cycle.
Highlight regulatory writing experience in applications
Experience with FDA submissions, clinical study reports, or ICH guidelines signals specialized expertise that strengthens specialty occupation arguments. Employers and immigration attorneys use this experience to document why the role requires a specific degree field.
Clarify your OPT or grace period runway before applying
If you are on F-1 OPT, confirm your expiration date before accepting an offer. STEM OPT extension may apply if your degree qualifies. Employers need enough lead time to file your H-1B petition before your current work authorization lapses.
Frequently Asked Questions
Is Medical Writing Manager a visa-sponsorable role in the U.S.?
Yes. Medical Writing Manager is generally classified as a specialty occupation under the H-1B visa because the role requires a bachelor's degree or higher in a specific scientific field, typically life sciences, pharmacy, or medicine. Pharmaceutical companies, CROs, and biotech firms sponsor this role regularly. The specialty occupation argument is well-established, which makes USCIS approval more predictable than for generalist roles.
What visa types are available for Medical Writing Managers?
The H-1B is the most common visa for this role. Australians may also qualify for the E-3 visa, which has no lottery and is available year-round. Canadians and Mexicans may qualify for TN visa status under the USMCA, provided their degree is in a qualifying field. Candidates with extraordinary ability or peer-reviewed publications in medical writing may explore the O-1A, though it requires substantial documentation.
Do I need a specific degree to get sponsored as a Medical Writing Manager?
Your degree must be in a field directly related to the role, such as life sciences, pharmacy, nursing, medicine, biochemistry, or a closely related discipline. A general communications or English degree alone is unlikely to support the specialty occupation classification unless paired with substantial postgraduate scientific training. A degree in medical writing itself, offered by some institutions, also qualifies.
How competitive is H-1B sponsorship for this role, and what are my odds?
The H-1B lottery selects approximately 85,000 petitions from a pool that has ranged from 400,000 to 780,000 registrations in recent years, resulting in selection rates of roughly 14 to 25 percent depending on the year. However, cap-exempt employers, including nonprofit hospitals and university medical centers, can sponsor outside the lottery entirely. Exploring those employers through Migrate Mate can improve your odds of securing sponsorship without lottery dependency.
Can I switch employers while on an H-1B as a Medical Writing Manager?
Yes. H-1B portability allows you to start working for a new employer as soon as they file a new H-1B petition on your behalf, without waiting for approval, provided you have been maintaining valid H-1B status. The new employer must file before your current status expires. Your degree, role, and specialty occupation classification typically carry over without issue in medical writing, since the field-specific degree requirement is consistent across employers.
What is the prevailing wage requirement for sponsored Medical Writing Manager jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.