Proposal Coordinator Jobs in USA with Visa Sponsorship
Proposal Coordinators manage grant and bid documentation in industries like consulting, engineering, and government contracting, fields that routinely sponsor H-1B visa and E-3 visas for qualified candidates. A bachelor's degree in communications, business, or a related field typically satisfies specialty occupation requirements. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsProposal Coordinator
Michels Energy Solutions, Inc.
Location: Brownsville, WI | Full-time
Position Description:
The Proposal Coordinator is responsible for coordinating the processing and preparation of proposals, statements of qualifications, and interview presentations for projects in the underground utility market. This role involves collaborating with various departments and external partners to create compelling and compliant proposal documents that effectively communicate the company's capabilities and value propositions. Critical for success is the ability to handle multiple projects at one time, while working within tight deadlines.
Michels Energy Solutions, Inc. (MES) serves as the general contracting and prime contractor arm of Michels, delivering complex energy and industrial infrastructure projects across North America. MES provides turnkey project execution, leveraging Michels' self-perform capabilities to manage every phase of construction, from planning and procurement through field execution and project closeout.
With deep expertise in pipelines, gas distribution systems, compressor and pump stations, industrial facilities, utility infrastructure, and energy-related construction, MES partners with clients to safely deliver critical projects that power economies and support growing communities. Known for tackling challenging scopes and providing integrated solutions, Michels Energy Solutions combines the resources of a national contractor with the agility, accountability, and hands-on leadership needed to successfully execute large-scale energy and industrial projects.
Our work improves lives. Discover how a career at Michels Energy Solutions, Inc. can change yours.
Why Michels Energy Solutions, Inc.?
- We consistently ranked among the top 10% of Engineering News‑Records Top 400 Contractors
- We're a national leader in pipeline with a long track record of success.
- Our steady, strategic growth revolves around a commitment to quality.
- Family-owned and operated organization with long-term stability
- We invest an average of $5,000 per employee per year in training and career development.
- We perform high-impact, essential work that supports homes, businesses, and communities.
- A culture where everyone shares responsibility for safety, regardless of title
- We're part of the Michels family of companies—one of North America's largest and most diversified energy and infrastructure contractors.
-
We offer a comprehensive benefits program including:
-
Health, Dental, and Life Insurance
- Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
- Short- and Long-Term Disability Insurance
- 401(k) Retirement Plan
- Legal Assistance and Identity Theft Protection Plans
(Benefits may vary based on position and location)
Why you?
- You like to surround yourself with dedicated, value-driven people
- You value challenges and opportunities over a 9 to 5 job
- You learn from the past and push ahead toward the future
- You like to know your efforts are noticed and appreciated
- You believe that individual commitment to a group effort is key to success
- You want your work to make a difference in people's lives
What it takes?
- Maintain and promote a strong health, safety, environment, and quality (HSEQ) culture for all employees, vendors, subcontractors, and customers to comply with HSEQ policies, procedures, regulations, and continual improvement objectives. Identify and communicate workplace hazards and risks with a commitment to correct or seek assistance in correcting unsafe or nonconforming actions or conditions
- Provide administrative support to the organization; including, but not limited to processing mail, scheduling meetings, setting proposal deliverable deadlines, printing and copying bid packages, assisting with correspondence, maintaining standard department materials and managing distribution
- Coordinates, maintains and submits detailed and organized bid files from start to finish. Ensuring the necessary supporting documentation is completed and accurate
- Assist with preparation, review, and submittal of bids, Requests for Information (RFIs) in accordance with company policies and procedures
- Perform administrative review of bid materials, resumes, etc. Including drafting, proofreading and editing as needed to ensure adherence to company brand guidelines as well as to meet client requirements.
- Maintain strict confidentiality of documents, meetings, etc.
- Other duties as assigned
Basic Qualifications
- High School diploma or General Education Diploma (GED), 3+ years of related administrative experience, or equivalent combination.
- Proficiency in Microsoft Office Suite
- Experience in Adobe Suite
Join a company that powers progress. Be a part of Michels Energy Solutions, Inc.— where you don't just build projects, you build a career.
AA/EOE/M/W/Vet/Disability
Proposal Coordinator
Michels Energy Solutions, Inc.
Location: Brownsville, WI | Full-time
Position Description:
The Proposal Coordinator is responsible for coordinating the processing and preparation of proposals, statements of qualifications, and interview presentations for projects in the underground utility market. This role involves collaborating with various departments and external partners to create compelling and compliant proposal documents that effectively communicate the company's capabilities and value propositions. Critical for success is the ability to handle multiple projects at one time, while working within tight deadlines.
Michels Energy Solutions, Inc. (MES) serves as the general contracting and prime contractor arm of Michels, delivering complex energy and industrial infrastructure projects across North America. MES provides turnkey project execution, leveraging Michels' self-perform capabilities to manage every phase of construction, from planning and procurement through field execution and project closeout.
With deep expertise in pipelines, gas distribution systems, compressor and pump stations, industrial facilities, utility infrastructure, and energy-related construction, MES partners with clients to safely deliver critical projects that power economies and support growing communities. Known for tackling challenging scopes and providing integrated solutions, Michels Energy Solutions combines the resources of a national contractor with the agility, accountability, and hands-on leadership needed to successfully execute large-scale energy and industrial projects.
Our work improves lives. Discover how a career at Michels Energy Solutions, Inc. can change yours.
Why Michels Energy Solutions, Inc.?
- We consistently ranked among the top 10% of Engineering News‑Records Top 400 Contractors
- We're a national leader in pipeline with a long track record of success.
- Our steady, strategic growth revolves around a commitment to quality.
- Family-owned and operated organization with long-term stability
- We invest an average of $5,000 per employee per year in training and career development.
- We perform high-impact, essential work that supports homes, businesses, and communities.
- A culture where everyone shares responsibility for safety, regardless of title
- We're part of the Michels family of companies—one of North America's largest and most diversified energy and infrastructure contractors.
-
We offer a comprehensive benefits program including:
-
Health, Dental, and Life Insurance
- Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
- Short- and Long-Term Disability Insurance
- 401(k) Retirement Plan
- Legal Assistance and Identity Theft Protection Plans
(Benefits may vary based on position and location)
Why you?
- You like to surround yourself with dedicated, value-driven people
- You value challenges and opportunities over a 9 to 5 job
- You learn from the past and push ahead toward the future
- You like to know your efforts are noticed and appreciated
- You believe that individual commitment to a group effort is key to success
- You want your work to make a difference in people's lives
What it takes?
- Maintain and promote a strong health, safety, environment, and quality (HSEQ) culture for all employees, vendors, subcontractors, and customers to comply with HSEQ policies, procedures, regulations, and continual improvement objectives. Identify and communicate workplace hazards and risks with a commitment to correct or seek assistance in correcting unsafe or nonconforming actions or conditions
- Provide administrative support to the organization; including, but not limited to processing mail, scheduling meetings, setting proposal deliverable deadlines, printing and copying bid packages, assisting with correspondence, maintaining standard department materials and managing distribution
- Coordinates, maintains and submits detailed and organized bid files from start to finish. Ensuring the necessary supporting documentation is completed and accurate
- Assist with preparation, review, and submittal of bids, Requests for Information (RFIs) in accordance with company policies and procedures
- Perform administrative review of bid materials, resumes, etc. Including drafting, proofreading and editing as needed to ensure adherence to company brand guidelines as well as to meet client requirements.
- Maintain strict confidentiality of documents, meetings, etc.
- Other duties as assigned
Basic Qualifications
- High School diploma or General Education Diploma (GED), 3+ years of related administrative experience, or equivalent combination.
- Proficiency in Microsoft Office Suite
- Experience in Adobe Suite
Join a company that powers progress. Be a part of Michels Energy Solutions, Inc.— where you don't just build projects, you build a career.
AA/EOE/M/W/Vet/Disability
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Get Access To All JobsTips for Finding Visa Sponsorship as a Proposal Coordinator
Target industries with established sponsorship history
Government contractors, engineering firms, and management consulting companies sponsor Proposal Coordinators most consistently. These employers file LCAs regularly, have internal immigration counsel, and are familiar with the H-1B and E-3 petition process for this role.
Frame your degree as a specialty occupation qualifier
USCIS requires that your role normally demands a specific bachelor's degree. Emphasize how your communications, English, business, or technical writing degree directly underpins your proposal work, not just general education. This distinction matters in RFE situations.
Highlight experience with federal procurement standards
Familiarity with FAR compliance, Shipley methodology, or government RFP response processes signals specialized expertise. Employers sponsoring this role need evidence the position requires more than general writing ability, specific technical knowledge strengthens that case considerably.
Pursue Australian applicants through the E-3 pathway
Australian citizens can apply for an E-3 visa directly at a U.S. consulate without entering the H-1B lottery. Proposal Coordinator roles qualify as specialty occupations under E-3, making this a faster and more predictable sponsorship route than H-1B for eligible candidates.
Ask employers about cap-exempt H-1B options
If you currently hold H-1B status with a cap-exempt employer like a university or nonprofit research institution, a for-profit company can transfer your petition without waiting for the lottery. This significantly expands which employers can sponsor you immediately.
Document proposal outcomes and contract values in your resume
Employers and immigration attorneys build stronger petition cases when your resume shows measurable impact, contracts won, proposal win rates, or portfolio size. Concrete results help establish that your role requires specialized expertise, which supports specialty occupation classification under USCIS standards.
Frequently Asked Questions
Does a Proposal Coordinator role qualify as a specialty occupation for H-1B purposes?
Yes, in most cases, but the employer's job description matters. USCIS requires that the position normally requires a bachelor's degree in a specific field, not just any degree. Roles tied to federal contracting, technical proposals, or engineering bids are stronger candidates than general administrative coordinator positions. If the job description emphasizes writing support over specialized knowledge, USCIS may issue an RFE.
What degree do I need for a Proposal Coordinator visa sponsorship?
A bachelor's degree in communications, English, business administration, technical writing, or a field relevant to the employer's industry, such as engineering or information technology, is most commonly accepted. The key is that your degree aligns with the specialized knowledge the role requires. If your degree is in an unrelated field, three years of relevant work experience can substitute for each year of missing education under USCIS equivalency rules.
How do I find Proposal Coordinator jobs that offer visa sponsorship?
Migrate Mate is the best place to search, it filters specifically for roles open to visa sponsorship, so you're not wasting time applying to positions that won't consider international candidates. Government contractors and defense firms sponsor this role most frequently. Filtering by industry and company size helps, since mid-to-large contractors with established HR and legal teams are far more likely to have sponsorship infrastructure in place.
Are H-1B approvals for Proposal Coordinators common, or do they face high denial rates?
Approval rates for this title vary more than for technical roles. USCIS scrutinizes business and communications positions more closely than STEM occupations, and Proposal Coordinators have historically faced RFEs questioning whether the role meets the specialty occupation standard. Employers with a documented history of sponsoring this specific title and a detailed job description tied to specialized industry knowledge tend to have better outcomes.
Can I switch employers mid-H-1B as a Proposal Coordinator?
Yes. H-1B visa portability allows you to start working for a new employer as soon as they file a transfer petition on your behalf, as long as your current H-1B was approved and you've maintained valid status. You don't need to wait for the new petition to be approved. The new employer will need to file a new Labor Condition Application and I-129, so start that process before your last day at the current role.
What is the prevailing wage requirement for sponsored Proposal Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.