Proposal Coordinator Jobs in USA with Visa Sponsorship
Proposal Coordinators manage grant and bid documentation in industries like consulting, engineering, and government contracting, fields that routinely sponsor H-1B visa and E-3 visas for qualified candidates. A bachelor's degree in communications, business, or a related field typically satisfies specialty occupation requirements. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.
ABOUT THE POSITION
The candidate will report directly to a marketing manager and support principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team-led initiatives.
We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities/clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.
CORE RESPONSIBILITIES
- Execute RFP and RFQ materials for preparation of proposal submissions
- Lead qualitative response/clarifications to RFQ/RFP’s including preparation of resumes, customized information, project descriptions, etc. for project pursuits
- Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
- Create presentations for Principals/Designers in relation to marketing and business development efforts
- Schedule and/or support promotional meetings with clients
- Assist with award submissions
- Facilitate photography coordination for completed projects
- Research clients to expand knowledge and support business development efforts
- Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
- Prepare brochures and qualifications for general and tailored marketing needs
- Generate and coordinate in-house marketing materials in coordination with other offices
- Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.
SKILL REQUIREMENTS
- 1-3 years of marketing experience in the AEC or related industry
- Fluent in English and French, both written and verbal
- Strong InDesign skills required; graphic design capabilities preferred
- Strong PowerPoint, Word and Excel skills required
- Strong writing skills required
- Comfortable working with multiple team members/Principals
- Strong communication skills and comfort with direct client contact
- CRM experience preferred
COMPENSATION
$72,000 to $77,200
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.
Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and daylighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically. We seek to enhance our clients' experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients' needs.
HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients' needs are realized at every step. Our design and technical experts hail from many parts of the world and form the basis for HLB's proven ability to produce outstanding, award-winning designs.
As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mindset in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls. Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, familial and marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status, domestic victim status, caregiver status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. Horton Lees Brogden Lighting Design takes affirmative action in support of its policy to and advance in employment individuals who are protected veterans and individuals with disabilities.
INTRODUCTION
HLB is looking for a driven marketing professional to join our award-winning marketing team. This role will support our Canadian and Eastern U.S. offices, as well as the national marketing team. We expect you will be in the office 3 days a week and are able to work remotely 2 days a week. The candidate must be a detail-oriented strategic thinker that thrives working independently and as part of a team. Come join our forward-thinking, employee-friendly firm with an inclusive and inspiring culture. HLB offers competitive benefits, generous PTO, year-round half-day Fridays and Summer Fridays, in which the HLB offices are closed, and a commitment to maintaining employee work-life balance.
ABOUT THE POSITION
The candidate will report directly to a marketing manager and support principals with an exciting opportunity to collaborate with our national marketing team on firmwide initiatives. The ideal candidate will possess a high level of independence to problem-solve and the ability to collaborate on team-led initiatives.
We are looking for a teammate who thrives in developing AEC proposals, researching local market activity and potential opportunities/clients, and a willingness to participate in industry networking events. A detail-oriented mindset, ability to multitask and prioritize with strong organizational skills will be imperative for this fast-paced position.
CORE RESPONSIBILITIES
- Execute RFP and RFQ materials for preparation of proposal submissions
- Lead qualitative response/clarifications to RFQ/RFP’s including preparation of resumes, customized information, project descriptions, etc. for project pursuits
- Interface with marketing staff firm-wide and participate in weekly and monthly marketing meetings
- Create presentations for Principals/Designers in relation to marketing and business development efforts
- Schedule and/or support promotional meetings with clients
- Assist with award submissions
- Facilitate photography coordination for completed projects
- Research clients to expand knowledge and support business development efforts
- Involvement in professional and community organizations, including SMPS and other AEC industry Organizations
- Prepare brochures and qualifications for general and tailored marketing needs
- Generate and coordinate in-house marketing materials in coordination with other offices
- Update CRM database (Vantagepoint) to assist Principals and marketing team in follow-up with business development, client proposals, leads, reporting, etc.
SKILL REQUIREMENTS
- 1-3 years of marketing experience in the AEC or related industry
- Fluent in English and French, both written and verbal
- Strong InDesign skills required; graphic design capabilities preferred
- Strong PowerPoint, Word and Excel skills required
- Strong writing skills required
- Comfortable working with multiple team members/Principals
- Strong communication skills and comfort with direct client contact
- CRM experience preferred
COMPENSATION
$72,000 to $77,200
The final agreed upon compensation is based on cost of living, individual education, qualifications, and experience.
Benefit Clause: Includes but not limited to Medical, Dental & Vision plans, flexible spending account, 401(k) plans, life & AD&D insurance, short/long term disability plans, holidays, and paid time off.
Horton Lees Brogden Lighting Design is an internationally recognized design firm focused on architectural lighting, including electric lighting and daylighting, for both interior and exterior environments. We are inspired by the artistry of light and its impact on the natural and architectural environment. We infuse our core values of artistry, legacy, curiosity, balance, and integrity into every project. We thrive with intriguing projects that engage us conceptually and challenge us technically. We seek to enhance our clients' experiences and create a legacy of design that respects its environment and promotes a better future. Our services are customized to provide the best lighted environments to meet our clients' needs.
HLB is a collaborative firm that values flexibility and work/life balance filled with dynamic people whose enthusiasm for what we do infuses both our professional and personal lives. We are driven by an experienced team that is rewarded for its originality, commitment, and leadership. Our principals are engaged in every project from concept to commissioning to ensure the clients' needs are realized at every step. Our design and technical experts hail from many parts of the world and form the basis for HLB's proven ability to produce outstanding, award-winning designs.
As designers, we promote a positive vision of the future, based upon the belief that many of the environmental problems we face are design challenges. We believe a successful project starts with a collaborative mindset in support of a common goal: to achieve energy-effective, high-quality environments for owners through intelligent lighting design, design that holistically integrates daylight with supplemental light and controls. Our designers work closely with owners and architectural teams to optimize the integration and control of natural and electric lighting for energy-effective designs of the highest excellence.
We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, creed (which includes religious dress and grooming practices), color, citizenship, national origin, ancestry, physical disability, mental disability, medical condition, genetic information, familial and marital status, sex (which includes pregnancy, childbirth, breastfeeding, and related conditions), gender, gender identity, gender expression, age, sexual orientation, military or veteran status, domestic victim status, caregiver status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. Horton Lees Brogden Lighting Design takes affirmative action in support of its policy to and advance in employment individuals who are protected veterans and individuals with disabilities.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Proposal Coordinator
Target industries with established sponsorship history
Government contractors, engineering firms, and management consulting companies sponsor Proposal Coordinators most consistently. These employers file LCAs regularly, have internal immigration counsel, and are familiar with the H-1B and E-3 petition process for this role.
Frame your degree as a specialty occupation qualifier
USCIS requires that your role normally demands a specific bachelor's degree. Emphasize how your communications, English, business, or technical writing degree directly underpins your proposal work, not just general education. This distinction matters in RFE situations.
Highlight experience with federal procurement standards
Familiarity with FAR compliance, Shipley methodology, or government RFP response processes signals specialized expertise. Employers sponsoring this role need evidence the position requires more than general writing ability, specific technical knowledge strengthens that case considerably.
Pursue Australian applicants through the E-3 pathway
Australian citizens can apply for an E-3 visa directly at a U.S. consulate without entering the H-1B lottery. Proposal Coordinator roles qualify as specialty occupations under E-3, making this a faster and more predictable sponsorship route than H-1B for eligible candidates.
Ask employers about cap-exempt H-1B options
If you currently hold H-1B status with a cap-exempt employer like a university or nonprofit research institution, a for-profit company can transfer your petition without waiting for the lottery. This significantly expands which employers can sponsor you immediately.
Document proposal outcomes and contract values in your resume
Employers and immigration attorneys build stronger petition cases when your resume shows measurable impact, contracts won, proposal win rates, or portfolio size. Concrete results help establish that your role requires specialized expertise, which supports specialty occupation classification under USCIS standards.
Frequently Asked Questions
Does a Proposal Coordinator role qualify as a specialty occupation for H-1B purposes?
Yes, in most cases, but the employer's job description matters. USCIS requires that the position normally requires a bachelor's degree in a specific field, not just any degree. Roles tied to federal contracting, technical proposals, or engineering bids are stronger candidates than general administrative coordinator positions. If the job description emphasizes writing support over specialized knowledge, USCIS may issue an RFE.
What degree do I need for a Proposal Coordinator visa sponsorship?
A bachelor's degree in communications, English, business administration, technical writing, or a field relevant to the employer's industry, such as engineering or information technology, is most commonly accepted. The key is that your degree aligns with the specialized knowledge the role requires. If your degree is in an unrelated field, three years of relevant work experience can substitute for each year of missing education under USCIS equivalency rules.
How do I find Proposal Coordinator jobs that offer visa sponsorship?
Migrate Mate is the best place to search, it filters specifically for roles open to visa sponsorship, so you're not wasting time applying to positions that won't consider international candidates. Government contractors and defense firms sponsor this role most frequently. Filtering by industry and company size helps, since mid-to-large contractors with established HR and legal teams are far more likely to have sponsorship infrastructure in place.
Are H-1B approvals for Proposal Coordinators common, or do they face high denial rates?
Approval rates for this title vary more than for technical roles. USCIS scrutinizes business and communications positions more closely than STEM occupations, and Proposal Coordinators have historically faced RFEs questioning whether the role meets the specialty occupation standard. Employers with a documented history of sponsoring this specific title and a detailed job description tied to specialized industry knowledge tend to have better outcomes.
Can I switch employers mid-H-1B as a Proposal Coordinator?
Yes. H-1B visa portability allows you to start working for a new employer as soon as they file a transfer petition on your behalf, as long as your current H-1B was approved and you've maintained valid status. You don't need to wait for the new petition to be approved. The new employer will need to file a new Labor Condition Application and I-129, so start that process before your last day at the current role.
What is the prevailing wage requirement for sponsored Proposal Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.