Proposal Coordinator Jobs in USA with Visa Sponsorship
Proposal Coordinators manage grant and bid documentation in industries like consulting, engineering, and government contracting, fields that routinely sponsor H-1B and E-3 visas for qualified candidates. A bachelor's degree in communications, business, or a related field typically satisfies specialty occupation requirements. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsINTRODUCTION
Headquartered in Raleigh, NC, Summit Design and Engineering Services, Inc. is a trusted partner to municipalities, state agencies, and private clients throughout the Southeast. Our firm is known for innovative, practical solutions that strengthen communities and create a lasting impact on the places where we live, work, and play. Collaboration and growth are the cornerstone of our success. We encourage professional development with enticing benefits, such as our student loan/tuition reimbursement program, paid volunteer time, and professional development assistance. We also provide four weeks of PTO, wellness stipends, and flexible work options, fostering a workplace that encourages balance both in the office and in your day-to-day life. We're looking for individuals who share our commitment to shaping our communities' futures through thoughtful, impactful work. If you're ready to contribute your talents alongside some of the industry's best and brightest, we welcome you to apply!
ROLE AND RESPONSIBILITIES
We are seeking a creative and detail-oriented Proposal Coordinator to support business development and marketing efforts within our Architecture/Engineering/Construction (A/E/C) firm. This role combines marketing coordination, proposal development, and strong graphic design capabilities to create compelling visual and written content that supports brand growth and project pursuits.
- Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
- Coordinate with technical staff to gather content for marketing materials
- Maintain and update marketing databases, project sheets, and resumes
- Support pursuit strategies and deadline-driven submissions
- Design and produce marketing collateral including brochures, presentations, infographics, and digital content
- Ensure brand consistency across all materials
- Create visual layouts for proposals and presentations to enhance readability and impact
- Develop graphics for social media, website updates, and email campaigns
- Write, edit, and proofread marketing content
- Develop project descriptions, case studies, and award submissions
- Assist with website and social media content updates
- Support internal and external communications initiatives
- Help maintain brand standards and templates
- Coordinate marketing campaigns and events (conferences, trade shows, etc.)
BASIC QUALIFICATIONS
- 5-10 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry.
- Bachelor's degree in Marketing, Communications, Public Relations, or related field.
PREFERRED QUALIFICATIONS
- Experience with proposal development (highly preferred)
- Excellent writing, editing, and proofreading skills
- Ability to manage multiple deadlines in a fast-paced environment
- Strong attention to detail and organizational skills
- Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop)
- Proficiency in Microsoft Office
- Graphic design skills
- Creative thinker with strong visual communication skills
- Collaborative and able to work with technical teams
- Highly organized and deadline-driven
- Proactive and adaptable
Summit Design and Engineering is an Equal Opportunity Employer. E-verify.
A background check, including a criminal and driving record check, will be performed. A criminal conviction will not automatically disqualify a candidate. Many factors will be considered when a conviction is present.
INTRODUCTION
Headquartered in Raleigh, NC, Summit Design and Engineering Services, Inc. is a trusted partner to municipalities, state agencies, and private clients throughout the Southeast. Our firm is known for innovative, practical solutions that strengthen communities and create a lasting impact on the places where we live, work, and play. Collaboration and growth are the cornerstone of our success. We encourage professional development with enticing benefits, such as our student loan/tuition reimbursement program, paid volunteer time, and professional development assistance. We also provide four weeks of PTO, wellness stipends, and flexible work options, fostering a workplace that encourages balance both in the office and in your day-to-day life. We're looking for individuals who share our commitment to shaping our communities' futures through thoughtful, impactful work. If you're ready to contribute your talents alongside some of the industry's best and brightest, we welcome you to apply!
ROLE AND RESPONSIBILITIES
We are seeking a creative and detail-oriented Proposal Coordinator to support business development and marketing efforts within our Architecture/Engineering/Construction (A/E/C) firm. This role combines marketing coordination, proposal development, and strong graphic design capabilities to create compelling visual and written content that supports brand growth and project pursuits.
- Assist with the preparation of proposals, qualifications (RFQs/RFPs), and interview presentations
- Coordinate with technical staff to gather content for marketing materials
- Maintain and update marketing databases, project sheets, and resumes
- Support pursuit strategies and deadline-driven submissions
- Design and produce marketing collateral including brochures, presentations, infographics, and digital content
- Ensure brand consistency across all materials
- Create visual layouts for proposals and presentations to enhance readability and impact
- Develop graphics for social media, website updates, and email campaigns
- Write, edit, and proofread marketing content
- Develop project descriptions, case studies, and award submissions
- Assist with website and social media content updates
- Support internal and external communications initiatives
- Help maintain brand standards and templates
- Coordinate marketing campaigns and events (conferences, trade shows, etc.)
BASIC QUALIFICATIONS
- 5-10 years of experience in marketing and communications in the Architecture, Engineering or Construction (AEC) industry.
- Bachelor's degree in Marketing, Communications, Public Relations, or related field.
PREFERRED QUALIFICATIONS
- Experience with proposal development (highly preferred)
- Excellent writing, editing, and proofreading skills
- Ability to manage multiple deadlines in a fast-paced environment
- Strong attention to detail and organizational skills
- Proficiency in Adobe Creative Suite (InDesign, Illustrator, Photoshop)
- Proficiency in Microsoft Office
- Graphic design skills
- Creative thinker with strong visual communication skills
- Collaborative and able to work with technical teams
- Highly organized and deadline-driven
- Proactive and adaptable
Summit Design and Engineering is an Equal Opportunity Employer. E-verify.
A background check, including a criminal and driving record check, will be performed. A criminal conviction will not automatically disqualify a candidate. Many factors will be considered when a conviction is present.
How to Get Visa Sponsorship as a Proposal Coordinator
Target industries with established sponsorship history
Government contractors, engineering firms, and management consulting companies sponsor Proposal Coordinators most consistently. These employers file LCAs regularly, have internal immigration counsel, and are familiar with the H-1B and E-3 petition process for this role.
Frame your degree as a specialty occupation qualifier
USCIS requires that your role normally demands a specific bachelor's degree. Emphasize how your communications, English, business, or technical writing degree directly underpins your proposal work, not just general education. This distinction matters in RFE situations.
Highlight experience with federal procurement standards
Familiarity with FAR compliance, Shipley methodology, or government RFP response processes signals specialized expertise. Employers sponsoring this role need evidence the position requires more than general writing ability, specific technical knowledge strengthens that case considerably.
Pursue Australian applicants through the E-3 pathway
Australian citizens can apply for an E-3 visa directly at a U.S. consulate without entering the H-1B lottery. Proposal Coordinator roles qualify as specialty occupations under E-3, making this a faster and more predictable sponsorship route than H-1B for eligible candidates.
Ask employers about cap-exempt H-1B options
If you currently hold H-1B status with a cap-exempt employer like a university or nonprofit research institution, a for-profit company can transfer your petition without waiting for the lottery. This significantly expands which employers can sponsor you immediately.
Document proposal outcomes and contract values in your resume
Employers and immigration attorneys build stronger petition cases when your resume shows measurable impact, contracts won, proposal win rates, or portfolio size. Concrete results help establish that your role requires specialized expertise, which supports specialty occupation classification under USCIS standards.
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Get Access To All JobsFrequently Asked Questions
Does a Proposal Coordinator role qualify as a specialty occupation for H-1B purposes?
Yes, in most cases, but the employer's job description matters. USCIS requires that the position normally requires a bachelor's degree in a specific field, not just any degree. Roles tied to federal contracting, technical proposals, or engineering bids are stronger candidates than general administrative coordinator positions. If the job description emphasizes writing support over specialized knowledge, USCIS may issue an RFE.
What degree do I need for a Proposal Coordinator visa sponsorship?
A bachelor's degree in communications, English, business administration, technical writing, or a field relevant to the employer's industry, such as engineering or information technology, is most commonly accepted. The key is that your degree aligns with the specialized knowledge the role requires. If your degree is in an unrelated field, three years of relevant work experience can substitute for each year of missing education under USCIS equivalency rules.
How do I find Proposal Coordinator jobs that offer visa sponsorship?
Migrate Mate is the best place to search, it filters specifically for roles open to visa sponsorship, so you're not wasting time applying to positions that won't consider international candidates. Government contractors and defense firms sponsor this role most frequently. Filtering by industry and company size helps, since mid-to-large contractors with established HR and legal teams are far more likely to have sponsorship infrastructure in place.
Are H-1B approvals for Proposal Coordinators common, or do they face high denial rates?
Approval rates for this title vary more than for technical roles. USCIS scrutinizes business and communications positions more closely than STEM occupations, and Proposal Coordinators have historically faced RFEs questioning whether the role meets the specialty occupation standard. Employers with a documented history of sponsoring this specific title and a detailed job description tied to specialized industry knowledge tend to have better outcomes.
Can I switch employers mid-H-1B as a Proposal Coordinator?
Yes. H-1B portability allows you to start working for a new employer as soon as they file a transfer petition on your behalf, as long as your current H-1B was approved and you've maintained valid status. You don't need to wait for the new petition to be approved. The new employer will need to file a new Labor Condition Application and I-129, so start that process before your last day at the current role.
What is the prevailing wage requirement for sponsored Proposal Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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