Recruiting Coordinator Jobs in USA with Visa Sponsorship
Recruiting Coordinator roles sit at the intersection of HR operations and compliance, making them viable specialty occupation candidates for H-1B visa, E-3 visa, and TN visa sponsorship. Employers in staffing, tech, and healthcare regularly file LCAs for this title. A bachelor's degree in HR, business, or a related field is typically required. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsAbout FreshDirect
At FreshDirect, we are reinventing the grocery experience. Since day one, our mission has been simple: bring the best, freshest food directly from the farm to people’s home – faster, fresher, and smarter than anyone else.
We are not just a food company – we are a technology-powered, customer-obsessed team building the most innovative end-to-end food supply chain in the industry. From proprietary routing systems to our state-of-the-art fulfillment center, every part of our business is designed to deliver unmatched quality, convenience and care.
We partner directly with farmers, fishermen, and artisans to source the highest quality ingredients, then use smart data, automation, and logistics to get them to our customers’ door at peak freshness. It’s grocery shopping reimagined and we are just getting started.
If you are passionate about innovation, care about what people eat, and want to be part of a team doing what no one else is doing, come build the future of food with us.
The Role
As a Recruiting Coordinator, you will be the first to support the growing number of employees joining the FreshDirect family. You’ll focus on getting employees to complete pre-hire processes, understanding background requirements, owning the pre-onboarding compliance and credentialing processes, and scheduling new hires for orientation. As our ideal candidate, you are empathetic, customer-centric, have great written (email) and verbal (phone) communication skills, and are very detail oriented. Excel proficiency is a MUST for this role.
What You’ll Do
- Craft and send emails with information about the company and position, including orientation schedules, and dress code.
- Supports all aspects of pre-employment and on-boarding activities inclusive of pre-employment testing, I-9 processing, IDs, and entry of new hires in the company’s HRIS system etc.
- Coordinates and maintains all aspects of the pre-employment verification process and monitors applicant status via business partner’s website.
- Prepares and lead employee onboarding experience assessing background requirements, compliance/credentialing documents.
- Proactively monitor all open onboarding cases and provide guidance to the team on all activities.
- Partner with cross-functional vendors including background companies/client vendors/third party IT vendors.
- Extreme attention to detail, ensuring compliance deadlines are managed and organized correctly.
- Identify and report issues within employee experience.
- Compile and update employee records.
- Prepares, audits employees and DOT files and collects offer letters, I9 form, EVerify, payroll forms, and company policy manual acknowledgement.
- Collects and stores interview guides and interview rating grids.
- Prepares and files all new hire employee folders.
- Consistently lead and/or participate in projects and initiatives related to HR and Recruiting.
- Works collaboratively with outside Business Partners that the company partners with to ensure workforce planning goals are met.
- Responsible for building relationships with outside partners and sources and representing FD at job fairs.
- Enters and maintains requisition data on Applicant Tracking System (ATS).
- Compiles new hire packages when needed.
- Conducts pre-employment verifications including references.
- Composes correspondence and documents.
- Maintains metric reports and create and maintain recruitment reports and create related reports.
- Expected to utilize knowledge of policies, procedures, and organization to solve routine and non-routine problems or questions.
- Other special projects or assignments may be assigned.
- Assist in other Human Resources tasks as needed.
- Attend off-site job fairs to source and engage qualified talent.
- Attend hiring events across Brooklyn, Manhattan, and New Jersey.
- Be able to work late nights (as late as 1:00 AM) when needed to support overnight operations or hiring events.
Education & Qualifications
- Experience in HR onboarding, preferred.
- Bachelor’s Degree in related discipline or demonstrated capability to perform job responsibilities through previous experience and education.
- Knowledge of Microsoft Office Suite, including strength in using Excel and PowerPoint.
- Strong analytical, communication, and organization skills.
- Problem-solving skills – ability to develop solutions.
- Strong organizational skills.
- Must embody and demonstrate company values and culture.
Why Join FreshDirect?
- Compensation: $27.49 – $32.34/hour.
- Time to Recharge: Enjoy generous Paid Time Off, Safe & Sick Leave, and Paid Holidays so you can rest, reset, and spend time on what matters most.
- Comprehensive Health Coverage: We’ve got you covered with medical, vision, dental, and voluntary disability benefits designed to support you and your family’s well-being.
- Workplace You’ll Love: Our modern Bronx campus features a state-of-the-art facility, a full gym, an inviting cafeteria, and an employee market. We also provide free parking and a shuttle service from nearby MTA stations for an easy commute.
- Growth & Development: Your career growth matters to us. We offer leadership development programs, plus exclusive tuition discounts through our partnerships with local colleges.
- Exclusive Perks: Get a 20% employee discount on FreshDirect online orders and our wine store. Shop amazing deals at our on-site employee market and join fun engagement events and vendor spotlights where you can sample the very best of what we offer.
Our Culture
We embrace an in-office culture, composed of individuals who thrive on the collaboration and energy that comes from working together in a shared space. We are looking for people who excel in this environment, where physical presence enhances connections and engagement. At FreshDirect, we've created an environment that thrives on teamwork, where associates can innovate, grow, and have successful careers. Many of our leaders have successfully come up through our ranks. Because of our team's extraordinary efforts, we are a leading innovator in the e-commerce and grocery industries.
Equal Opportunity
We are proud to be an equal opportunity employer. Fresh Direct, LLC and its affiliates do not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, gender, disability, sexual orientation, age, religion, creed, marital status, veteran status, domestic violence victim status, political affiliation, or any other factor protected by federal, state, or local law.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Position Expectations may be subject to change as the needs of the organization.
About FreshDirect
At FreshDirect, we are reinventing the grocery experience. Since day one, our mission has been simple: bring the best, freshest food directly from the farm to people’s home – faster, fresher, and smarter than anyone else.
We are not just a food company – we are a technology-powered, customer-obsessed team building the most innovative end-to-end food supply chain in the industry. From proprietary routing systems to our state-of-the-art fulfillment center, every part of our business is designed to deliver unmatched quality, convenience and care.
We partner directly with farmers, fishermen, and artisans to source the highest quality ingredients, then use smart data, automation, and logistics to get them to our customers’ door at peak freshness. It’s grocery shopping reimagined and we are just getting started.
If you are passionate about innovation, care about what people eat, and want to be part of a team doing what no one else is doing, come build the future of food with us.
The Role
As a Recruiting Coordinator, you will be the first to support the growing number of employees joining the FreshDirect family. You’ll focus on getting employees to complete pre-hire processes, understanding background requirements, owning the pre-onboarding compliance and credentialing processes, and scheduling new hires for orientation. As our ideal candidate, you are empathetic, customer-centric, have great written (email) and verbal (phone) communication skills, and are very detail oriented. Excel proficiency is a MUST for this role.
What You’ll Do
- Craft and send emails with information about the company and position, including orientation schedules, and dress code.
- Supports all aspects of pre-employment and on-boarding activities inclusive of pre-employment testing, I-9 processing, IDs, and entry of new hires in the company’s HRIS system etc.
- Coordinates and maintains all aspects of the pre-employment verification process and monitors applicant status via business partner’s website.
- Prepares and lead employee onboarding experience assessing background requirements, compliance/credentialing documents.
- Proactively monitor all open onboarding cases and provide guidance to the team on all activities.
- Partner with cross-functional vendors including background companies/client vendors/third party IT vendors.
- Extreme attention to detail, ensuring compliance deadlines are managed and organized correctly.
- Identify and report issues within employee experience.
- Compile and update employee records.
- Prepares, audits employees and DOT files and collects offer letters, I9 form, EVerify, payroll forms, and company policy manual acknowledgement.
- Collects and stores interview guides and interview rating grids.
- Prepares and files all new hire employee folders.
- Consistently lead and/or participate in projects and initiatives related to HR and Recruiting.
- Works collaboratively with outside Business Partners that the company partners with to ensure workforce planning goals are met.
- Responsible for building relationships with outside partners and sources and representing FD at job fairs.
- Enters and maintains requisition data on Applicant Tracking System (ATS).
- Compiles new hire packages when needed.
- Conducts pre-employment verifications including references.
- Composes correspondence and documents.
- Maintains metric reports and create and maintain recruitment reports and create related reports.
- Expected to utilize knowledge of policies, procedures, and organization to solve routine and non-routine problems or questions.
- Other special projects or assignments may be assigned.
- Assist in other Human Resources tasks as needed.
- Attend off-site job fairs to source and engage qualified talent.
- Attend hiring events across Brooklyn, Manhattan, and New Jersey.
- Be able to work late nights (as late as 1:00 AM) when needed to support overnight operations or hiring events.
Education & Qualifications
- Experience in HR onboarding, preferred.
- Bachelor’s Degree in related discipline or demonstrated capability to perform job responsibilities through previous experience and education.
- Knowledge of Microsoft Office Suite, including strength in using Excel and PowerPoint.
- Strong analytical, communication, and organization skills.
- Problem-solving skills – ability to develop solutions.
- Strong organizational skills.
- Must embody and demonstrate company values and culture.
Why Join FreshDirect?
- Compensation: $27.49 – $32.34/hour.
- Time to Recharge: Enjoy generous Paid Time Off, Safe & Sick Leave, and Paid Holidays so you can rest, reset, and spend time on what matters most.
- Comprehensive Health Coverage: We’ve got you covered with medical, vision, dental, and voluntary disability benefits designed to support you and your family’s well-being.
- Workplace You’ll Love: Our modern Bronx campus features a state-of-the-art facility, a full gym, an inviting cafeteria, and an employee market. We also provide free parking and a shuttle service from nearby MTA stations for an easy commute.
- Growth & Development: Your career growth matters to us. We offer leadership development programs, plus exclusive tuition discounts through our partnerships with local colleges.
- Exclusive Perks: Get a 20% employee discount on FreshDirect online orders and our wine store. Shop amazing deals at our on-site employee market and join fun engagement events and vendor spotlights where you can sample the very best of what we offer.
Our Culture
We embrace an in-office culture, composed of individuals who thrive on the collaboration and energy that comes from working together in a shared space. We are looking for people who excel in this environment, where physical presence enhances connections and engagement. At FreshDirect, we've created an environment that thrives on teamwork, where associates can innovate, grow, and have successful careers. Many of our leaders have successfully come up through our ranks. Because of our team's extraordinary efforts, we are a leading innovator in the e-commerce and grocery industries.
Equal Opportunity
We are proud to be an equal opportunity employer. Fresh Direct, LLC and its affiliates do not discriminate against applicants or employees because of their race, color, citizenship status, national origin, ancestry, gender, disability, sexual orientation, age, religion, creed, marital status, veteran status, domestic violence victim status, political affiliation, or any other factor protected by federal, state, or local law.
Disclaimer
The above statements are intended to describe the general nature and level of work being performed by the Team member(s) assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of individuals in this position. Position Expectations may be subject to change as the needs of the organization.
See all 4,072+ Recruiting Coordinator Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Recruiting Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Recruiting Coordinator
Frame your degree as directly related
Recruiting Coordinator is a specialty occupation only when your degree field ties directly to the role. Human Resources, Business Administration, Industrial-Organizational Psychology, or Communications all support that connection. A general liberal arts degree may draw an RFE, so document the coursework overlap explicitly in your application materials.
Search LCA data to target active sponsors
Use Migrate Mate to find employers with verified LCA filing history for Recruiting Coordinator roles. This filters out companies that have never sponsored and surfaces the ones already familiar with the process, cutting down wasted applications to employers who'd need to start from scratch.
Distinguish yourself from administrative coordinators
Employers sometimes post Recruiting Coordinator roles that USCIS would classify as clerical rather than specialty occupation. Before applying, review the job description for language requiring a specific degree field. Roles emphasizing sourcing strategy, employer branding, or HR systems implementation are stronger sponsorship candidates than pure scheduling or logistics titles.
Verify prevailing wage tier before accepting an offer
Recruiting Coordinator wages vary significantly by metro market and employer size. Cross-check the offered salary against the OFLC Wage Search for your work location before signing. An offer below the Level II prevailing wage can delay or sink LCA certification, which blocks your H-1B or E-3 petition entirely.
Get the offer letter to reflect specialty occupation language
Ask your employer to include the specific degree requirement and duties in the offer letter, not just your title and start date. USCIS scrutinizes Recruiting Coordinator petitions closely, and an offer letter that describes the role in specialty occupation terms gives the I-129 petition a stronger evidentiary foundation from the start.
Account for the H-1B cap timeline in your job search
If you're on OPT or CPT and targeting H-1B sponsorship, factor in that H-1B is subject to an annual cap and selection process, with no guaranteed timing. Pursue employers who can bridge you through cap-gap protection or have existing cap-exempt status, such as universities or affiliated nonprofits with recruiting functions.
Frequently Asked Questions
Does a Recruiting Coordinator role qualify as a specialty occupation for H-1B sponsorship?
It can, but it's not automatic. USCIS evaluates whether the specific position requires a bachelor's degree in a directly related field as a minimum requirement, not just a preference. Roles focused on strategic sourcing, HR systems, or workforce planning at a degree-requiring level qualify more reliably than purely administrative coordination. The employer's own job postings and internal standards become key evidence in the petition.
Which visa types are realistic for Recruiting Coordinator sponsorship?
H-1B is the most common path for this role, though it's subject to an annual cap and selection process. Australian nationals can pursue the E-3, which has no lottery and a cap that has never been exhausted. Canadian and Mexican nationals may qualify under TN if the role maps cleanly to a USMCA-listed profession like Human Resources Manager. F-1 students can use OPT or STEM OPT as a bridge while pursuing longer-term sponsorship.
Where can I find Recruiting Coordinator jobs with verified sponsorship history?
Migrate Mate lists Recruiting Coordinator positions from employers with verified sponsorship history, so you can focus your applications on companies that have already navigated the process for this role type. This saves time compared to applying broadly and discovering sponsorship limitations late in the interview process.
Does a Recruiting Coordinator role qualify for STEM OPT extension?
Generally no. Recruiting Coordinator roles are classified under HR or Business Operations, not under STEM-designated degree fields. STEM OPT eligibility depends on your degree's CIP code, not the job title itself. If your degree is in Industrial-Organizational Psychology, Information Systems, or a STEM-designated field, and the role directly relates to that degree, review your school's STEM OPT eligibility list with your DSO before assuming you qualify.
What makes an employer more likely to sponsor a Recruiting Coordinator for a visa?
Employers in high-growth industries with dedicated HR teams, such as technology, healthcare, and large-scale staffing, are most likely to sponsor. Firms that already run internal recruiting operations rather than outsourcing to agencies are better positioned to navigate the LCA and I-129 process. Reviewing O*NET for the standard degree expectations attached to this role helps you identify and target employers whose job descriptions already align with specialty occupation standards.
What is the prevailing wage requirement for sponsored Recruiting Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.