Recruiting Coordinator Jobs in USA with Visa Sponsorship
Recruiting coordinators support hiring processes, making them strong H-1B visa candidates. Most positions require a bachelor's degree in human resources, business administration, or related fields. Companies regularly sponsor recruiting coordinators because they understand the visa sponsorship process firsthand and help manage immigration compliance for other hires. For detailed occupation requirements, see the O*NET profile.
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Get Access To All JobsABOUT THE TEAM
OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. Hiring exceptional talent is one of the most important ways we pursue this mission, and our Recruiting Coordination team plays a critical role in ensuring a world-class candidate and stakeholder experience throughout the hiring process.
We’re seeking a
Recruiting Coordinator Lead
to join our team and help scale and strengthen recruiting operations across OpenAI. This role will partner closely with recruiters, sourcers, interviewers, hiring managers, recruiting leadership, and cross-functional stakeholders to drive operational excellence, improve coordination processes, and support efficient, scalable hiring practices.
This role goes beyond scheduling execution — we are looking for a highly experienced coordination leader who can design scalable coordination practices, identify systemic inefficiencies, influence process changes across teams, and help raise the operational bar across the coordination organization.
ABOUT THE ROLE
As a Recruiting Coordinator Lead, you will:
- Lead scalable recruiting coordination practices across multiple business functions and hiring pipelines, ensuring operations are efficient, consistent, and candidate-first.
- Act as a strategic partner on recruiting operations challenges, helping identify scalable solutions through data, tools, process improvements, and cross-functional collaboration.
- Partner closely with recruiters, hiring managers, recruiting leadership, and Executive Operations teams to support hiring goals and drive operational excellence.
- Act as a trusted operational lead within the coordination organization by both managing and mentoring coordinators, driving consistency, and helping establish scalable best practices.
- Support interviewer enablement efforts including interviewer training logistics, onboarding coordination, interviewer pool management, and load balancing support.
- Use tools such as Ashby, Guide, ChatGPT, Google Workspace, Slack, and Notion to support a timely, efficient, and high-quality hiring experience.
- Manage professional, timely, and candidate-first communication with candidates and stakeholders across written and verbal channels.
- Coordinate onsite interview logistics, candidate travel, and reimbursement processes, including domestic and international travel support.
- Identify systemic operational gaps, conduct root-cause analysis, and recommend scalable improvements that support long-term recruiting growth.
- Navigate ambiguity, shifting priorities, and fast-moving hiring environments while influencing stakeholders to adopt consistent and scalable coordination practices.
QUALIFICATIONS
- 5+ years of recruiting coordination, recruiting operations, or related experience in fast-paced or high-growth environments.
- 1.5+ years of experience managing or leading recruiting coordinators, contingent workforce teams, or recruiting operations in a high-volume environment.
- Significant experience supporting multiple business functions and hiring teams with varying operational needs and stakeholder styles.
- Proven expertise managing high-volume and complex scheduling, including support for senior leadership and executive-level candidates.
- Strong stakeholder management and communication skills with the ability to build trust and influence across recruiters, hiring managers, executives, and cross-functional partners.
- Demonstrated track record of improving coordination workflows, operational processes, or recruiting systems at scale.
- Expertise with tools such as Google Calendar, Guide, Ashby, Slack, Notion, and Google Workspace, with demonstrated ability to handle high-volume tasks efficiently.
- Highly organized with strong prioritization skills and the ability to adapt quickly in fast-paced, ambiguous environments.
- Detail-oriented, proactive, and solutions-oriented when addressing operational challenges.
- Collaborative mindset with a passion for improving processes, documentation, and team operations.
- High level of professionalism and discretion when supporting senior leadership and executive-level candidates.
PREFERRED QUALIFICATIONS:
- Experience supporting interviewer load balancing strategies or recruiting capacity planning efforts.
- Experience supporting hypergrowth or rapidly scaling recruiting organizations.
- Advanced technical knowledge of tools used for process automation, reporting, or operational optimization in recruiting.
- Broader knowledge of AI or technology trends and enthusiasm for OpenAI’s mission.
- Strong process improvement mindset with experience contributing to scalable systems, operational consistency, or improved team workflows.
LOCATION & WORKPLACE
This role is based in our San Francisco office and we aren’t considering remote applications at this time. We offer relocation support to new employees, and we use a hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays.
Our open-plan offices have height-adjustable desks, conference rooms, phone booths, well-stocked kitchens full of snacks and drinks, three in-house prepared meals daily, a private outdoor space for working in the sun or socializing, nap rooms, private bike storage, and more.
ABOUT OPENAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.
Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.
We are committed to providing reasonable accommodations to applicants with disabilities.
COMPENSATION
- Salary Range: $171K – $190K + Offers Equity
ABOUT THE TEAM
OpenAI’s mission is to ensure that artificial general intelligence benefits all of humanity. Hiring exceptional talent is one of the most important ways we pursue this mission, and our Recruiting Coordination team plays a critical role in ensuring a world-class candidate and stakeholder experience throughout the hiring process.
We’re seeking a
Recruiting Coordinator Lead
to join our team and help scale and strengthen recruiting operations across OpenAI. This role will partner closely with recruiters, sourcers, interviewers, hiring managers, recruiting leadership, and cross-functional stakeholders to drive operational excellence, improve coordination processes, and support efficient, scalable hiring practices.
This role goes beyond scheduling execution — we are looking for a highly experienced coordination leader who can design scalable coordination practices, identify systemic inefficiencies, influence process changes across teams, and help raise the operational bar across the coordination organization.
ABOUT THE ROLE
As a Recruiting Coordinator Lead, you will:
- Lead scalable recruiting coordination practices across multiple business functions and hiring pipelines, ensuring operations are efficient, consistent, and candidate-first.
- Act as a strategic partner on recruiting operations challenges, helping identify scalable solutions through data, tools, process improvements, and cross-functional collaboration.
- Partner closely with recruiters, hiring managers, recruiting leadership, and Executive Operations teams to support hiring goals and drive operational excellence.
- Act as a trusted operational lead within the coordination organization by both managing and mentoring coordinators, driving consistency, and helping establish scalable best practices.
- Support interviewer enablement efforts including interviewer training logistics, onboarding coordination, interviewer pool management, and load balancing support.
- Use tools such as Ashby, Guide, ChatGPT, Google Workspace, Slack, and Notion to support a timely, efficient, and high-quality hiring experience.
- Manage professional, timely, and candidate-first communication with candidates and stakeholders across written and verbal channels.
- Coordinate onsite interview logistics, candidate travel, and reimbursement processes, including domestic and international travel support.
- Identify systemic operational gaps, conduct root-cause analysis, and recommend scalable improvements that support long-term recruiting growth.
- Navigate ambiguity, shifting priorities, and fast-moving hiring environments while influencing stakeholders to adopt consistent and scalable coordination practices.
QUALIFICATIONS
- 5+ years of recruiting coordination, recruiting operations, or related experience in fast-paced or high-growth environments.
- 1.5+ years of experience managing or leading recruiting coordinators, contingent workforce teams, or recruiting operations in a high-volume environment.
- Significant experience supporting multiple business functions and hiring teams with varying operational needs and stakeholder styles.
- Proven expertise managing high-volume and complex scheduling, including support for senior leadership and executive-level candidates.
- Strong stakeholder management and communication skills with the ability to build trust and influence across recruiters, hiring managers, executives, and cross-functional partners.
- Demonstrated track record of improving coordination workflows, operational processes, or recruiting systems at scale.
- Expertise with tools such as Google Calendar, Guide, Ashby, Slack, Notion, and Google Workspace, with demonstrated ability to handle high-volume tasks efficiently.
- Highly organized with strong prioritization skills and the ability to adapt quickly in fast-paced, ambiguous environments.
- Detail-oriented, proactive, and solutions-oriented when addressing operational challenges.
- Collaborative mindset with a passion for improving processes, documentation, and team operations.
- High level of professionalism and discretion when supporting senior leadership and executive-level candidates.
PREFERRED QUALIFICATIONS:
- Experience supporting interviewer load balancing strategies or recruiting capacity planning efforts.
- Experience supporting hypergrowth or rapidly scaling recruiting organizations.
- Advanced technical knowledge of tools used for process automation, reporting, or operational optimization in recruiting.
- Broader knowledge of AI or technology trends and enthusiasm for OpenAI’s mission.
- Strong process improvement mindset with experience contributing to scalable systems, operational consistency, or improved team workflows.
LOCATION & WORKPLACE
This role is based in our San Francisco office and we aren’t considering remote applications at this time. We offer relocation support to new employees, and we use a hybrid work model: three days in the office per week with optional work from home on Thursdays and Fridays.
Our open-plan offices have height-adjustable desks, conference rooms, phone booths, well-stocked kitchens full of snacks and drinks, three in-house prepared meals daily, a private outdoor space for working in the sun or socializing, nap rooms, private bike storage, and more.
ABOUT OPENAI
OpenAI is an AI research and deployment company dedicated to ensuring that general-purpose artificial intelligence benefits all of humanity. We push the boundaries of the capabilities of AI systems and seek to safely deploy them to the world through our products. AI is an extremely powerful tool that must be created with safety and human needs at its core, and to achieve our mission, we must encompass and value the many different perspectives, voices, and experiences that form the full spectrum of humanity.
We are an equal opportunity employer, and we do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability, genetic information, or other applicable legally protected characteristic.
For additional information, please see OpenAI’s Affirmative Action and Equal Employment Opportunity Policy Statement.
Background checks for applicants will be administered in accordance with applicable law, and qualified applicants with arrest or conviction records will be considered for employment consistent with those laws, including the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, for US-based candidates. For unincorporated Los Angeles County workers: we reasonably believe that criminal history may have a direct, adverse and negative relationship with the following job duties, potentially resulting in the withdrawal of a conditional offer of employment: protect computer hardware entrusted to you from theft, loss or damage; return all computer hardware in your possession (including the data contained therein) upon termination of employment or end of assignment; and maintain the confidentiality of proprietary, confidential, and non-public information. In addition, job duties require access to secure and protected information technology systems and related data security obligations.
To notify OpenAI that you believe this job posting is non-compliant, please submit a report through this form. No response will be provided to inquiries unrelated to job posting compliance.
We are committed to providing reasonable accommodations to applicants with disabilities.
COMPENSATION
- Salary Range: $171K – $190K + Offers Equity
See all 270+ Recruiting Coordinator jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Recruiting Coordinator roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Recruiting Coordinator
Target companies with active hiring programs
Companies constantly recruiting are more likely to sponsor visas. Look for organizations with dedicated talent acquisition teams, as they're familiar with H-1B processes and budget for immigration costs.
Highlight your degree relevance carefully
Business, HR, psychology, and communications degrees typically qualify. Emphasize coursework in organizational behavior, employment law, or business management to strengthen the specialty occupation argument for USCIS.
Emphasize immigration compliance experience
If you've worked with I-9 verification, E-Verify systems, or visa documentation, highlight this experience. Employers value recruiting coordinators who understand immigration requirements and can help maintain compliance.
Apply to staffing and recruiting agencies
Staffing firms frequently sponsor H-1B visas because they understand the process intimately. Many agencies need coordinators who can work with international candidates and manage visa-related documentation.
Focus on tech and healthcare sectors
Technology and healthcare companies hire recruiting coordinators regularly and are experienced with visa sponsorship. These industries often have dedicated immigration budgets and established relationships with immigration attorneys.
Get certified in HR or recruiting tools
Certifications in ATS platforms, SHRM credentials, or recruiting methodologies strengthen your candidacy. Specialized skills make the H-1B specialty occupation case stronger and differentiate you from other applicants.
Recruiting Coordinator jobs are hiring across the US. Find yours.
Find Recruiting Coordinator JobsFrequently Asked Questions
What degree do I need to get H-1B sponsorship as a recruiting coordinator?
Most recruiting coordinator positions accept bachelor's degrees in human resources, business administration, psychology, communications, or related fields. The key is showing how your degree directly relates to recruitment activities like candidate assessment, organizational behavior, and employment practices. Some employers prefer HR-specific degrees, but business degrees with relevant coursework typically qualify for the specialty occupation requirement.
Do recruiting coordinators get approved for H-1B visas regularly?
Recruiting coordinator H-1B petitions generally have good approval rates when properly documented. USCIS considers these roles specialty occupations when they require a bachelor's degree and involve complex recruiting functions beyond basic administrative tasks. The key is demonstrating that the position involves strategic recruiting, candidate evaluation, and specialized knowledge of employment practices rather than just scheduling interviews.
Can I get sponsored as a recruiting coordinator without prior U.S. recruiting experience?
Yes, international recruiting experience translates well to U.S. recruiting coordinator roles. Employers value candidates who understand global talent acquisition, different educational systems, and cross-cultural communication. Highlight experience with applicant tracking systems, interviewing techniques, and candidate assessment methods. Many companies specifically seek coordinators who can help recruit international talent and understand visa processes.
Which companies are most likely to sponsor recruiting coordinators for visas?
Technology companies, healthcare organizations, consulting firms, and staffing agencies commonly sponsor recruiting coordinators. Large corporations with dedicated talent acquisition teams, companies experiencing rapid growth, and organizations that regularly hire international talent are most likely to sponsor. Staffing agencies are particularly good options because they understand immigration processes and often need coordinators who can work with visa holders.
How to find Recruiting Coordinator jobs with visa sponsorship?
To find Recruiting Coordinator jobs with visa sponsorship, use Migrate Mate, which specializes in visa-sponsored positions. Focus on H-1B and L-1 visa opportunities with tech companies, healthcare organizations, and large corporations that frequently sponsor international talent. These employers often need recruiting coordinators to support their growing teams and have established visa sponsorship processes.
What happens if my recruiting coordinator role changes after H-1B approval?
Minor changes in recruiting duties typically don't require new H-1B filings, but significant role changes might need amendments. If you move from coordinating entry-level recruiting to senior talent acquisition strategy, or if your job title and responsibilities change substantially, your employer may need to file an H-1B amendment. Adding new recruiting specialties or taking on team leadership responsibilities usually falls within the original petition scope.
What is the prevailing wage requirement for sponsored Recruiting Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.
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