Studio Assistant Jobs in USA with Visa Sponsorship
Studio Assistant roles span photography studios, recording facilities, art production houses, and broadcast operations. Employers in these settings do sponsor visas, most often H-1B visa for degree-holding candidates and O-1 visa for those with demonstrated creative distinction. Your degree field, portfolio documentation, and the studio's classification as a specialty occupation employer all shape which visa path fits.
Find Studio Assistant JobsOverview
Showing 5 of 13+ Studio Assistant jobs
See all Studio Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Studio Assistant roles.
Get Access To All JobsGeneral Information
Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
General Information
Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
See all Studio Assistant Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Studio Assistant roles.
Get Access To All JobsTips for Finding Visa Sponsorship as a Studio Assistant
Frame your portfolio as specialty occupation evidence
Studio Assistant roles face scrutiny on the specialty occupation test because the job title sounds generalist. Build a portfolio that documents your specific technical discipline, whether lighting, sound engineering, or digital asset management, so the employer can tie your degree directly to the role's duties.
Target studios with existing LCA filing history
Use Migrate Mate to find studios that have already filed Labor Condition Applications for creative and production roles. Prior LCA filings signal an employer already understands the H-1B process and won't stall when you raise sponsorship in the interview.
Verify your degree field maps to the posted role
USCIS requires a direct relationship between your degree field and the specific Studio Assistant duties listed in the job description. Cross-check the role's listed tasks against your transcript using O*NET to identify which credential language to emphasize in your application materials.
Ask studios about cap-exempt status before accepting offers
Some studios operate under nonprofit arts organizations or are affiliated with universities, which can make them cap-exempt employers. A cap-exempt employer can file your H-1B petition outside the annual lottery window, removing the biggest timing risk in the process.
Confirm prevailing wage before the offer letter stage
Your employer must certify on the LCA that your offered wage meets the DOL prevailing wage for your location and role level. Use the OFLC Wage Search to look up the wage tier for studio production roles in your city before negotiations start, so a low offer doesn't create a compliance problem later.
Get the job description tightened before PERM begins
If your studio pursues a green card through PERM labor certification, DOL will scrutinize whether the job requirements are genuinely needed or artificially restrictive. Work with your employer to ensure required qualifications reflect actual day-to-day duties, not an inflated credential list that can trigger an audit.
Frequently Asked Questions
Do Studio Assistant jobs qualify for H-1B visa sponsorship?
They can, but approval depends on whether the specific role meets the H-1B specialty occupation standard, meaning it requires a bachelor's degree in a directly related field. A Studio Assistant position focused on sound engineering, digital production, or broadcast technology is more likely to qualify than a general production support role. USCIS evaluates the actual duties in the job description, not the job title alone.
What degree do you need for a sponsored Studio Assistant role?
For H-1B sponsorship, your degree must relate directly to the technical discipline the role requires. A Bachelor of Fine Arts, degree in audio engineering, film production, or media technology typically supports a qualifying petition. A general arts degree may face challenges unless the job description ties specific duties to that field. USCIS looks at both the degree field and the role's listed requirements together.
How do I find Studio Assistant employers who sponsor visas?
Migrate Mate lists employers with verified visa sponsorship history in creative and production roles, so you can filter your search to studios that have already navigated the sponsorship process. This saves time compared to approaching studios that have no prior experience filing for international candidates.
Can a Studio Assistant role qualify for an O-1 visa instead of H-1B?
Yes. The O-1B visa covers individuals with extraordinary ability or achievement in the arts, motion picture, or television industry. If your work has received industry awards, critical recognition, or you've contributed to distinguished productions, an O-1B petition may be viable. Unlike H-1B, O-1 has no annual cap and no lottery, so timing is more flexible. USCIS requires documented evidence of your distinction.
Will a studio sponsor a green card for a Studio Assistant position?
Some studios do pursue PERM labor certification for Studio Assistants, particularly in specialized technical roles where filling the position with a qualified U.S. worker proved difficult. The EB-3 skilled worker category is the most common green card path for this role type, requiring your employer to complete a recruitment process first. Smaller independent studios are less likely to sponsor a green card than larger production companies or networks.
What is the prevailing wage requirement for sponsored Studio Assistant jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.