Studio Coordinator Jobs in USA with Visa Sponsorship
Studio Coordinator roles sit at the intersection of creative operations and administrative management, making them eligible for H-1B visa sponsorship when the position requires a directly related bachelor's degree. Employers in film, music, design, and media regularly file Labor Condition Applications for this title, so verified sponsorship history exists across the industry.
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Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
General Information
Posting Date
10-28-2026
Time Type
Full-Time
Job ID
9312
Areas of Expertise
Business Operations
Job Category
Business Operations
Locations
New York, NY, US
Description
Your Role
Join a fast paced, collaborative environment where all team members approach every challenge with a can-do spirit. Use your passion for service and attention to detail to help the Gensler team bring designs to life.
As a Studio Coordinator, you will provide administrative support to a team of industry-leading designers and architects. You enjoy helping others prioritize and manage their schedules. You're at the heart of your studio’s activities and the soul that keeps your studio and projects moving forward. Coordinators act as an ambassador for their studio and a liaison between their directors/principals, project teams and many others.
What You Will Do
- Support Studio Directors and Principals with all administrative needs, including scheduling of meetings, expense reports, correspondence, travel arrangements, etc.
- Assist Studio Director with operational aspects of running the studio, including but not limited to, organizing studio meetings, weekly and monthly staffing, financial tracking, timecard and PTO tracking and approvals, proposal/presentation preparation, PDP (Professional Development Planning) coordination for studio team members and you.
- Partner with Studio Directors, Principals and Design Managers on coordinating on-site client meetings with the NY office hospitality team.
- Engage in office culture, plan studio meetings, retreats, outings, and celebrations.
- Work with the studio to maintain an organized studio space.
- Consistently provide a high level of customer service to Gensler staff, clients, vendors, business partners and guests while at times, being the client interface.
- Collaborate with other Studio Coordinators to cover Principals/Studio Directors/studios as needed and on special projects.
- Serve as back-up for reception and other Studio Coordinators as needed.
Your Qualifications
- Must have at least 3-5 years of experience in an administrative support position
- Bachelor’s degree is required
- Experience in a professional service firm preferred
- Proficient in Microsoft Office (Word, Excel, etc), Microsoft Teams – Tableau is a plus
- Strong knowledge of PowerPoint required – Adobe InDesign and Miro is a plus
- Strong attention to detail and the ability to multi-task and prioritize required
- Excellent verbal and written communication a must
- Ability to communicate and interact effectively with all levels of management
- Exceptional customer service orientation
- Must be self-motivated, resourceful and entrepreneurial
*Please submit your resume as a PDF, Word documents will not be accepted
Compensation
The base salary range will be estimated between $67,500 - 77,500 plus bonuses and benefits and contingent on relevant experience.
Life at Gensler
At Gensler, we are as committed to enjoying life as we are to delivering best-in-class design. From curated art exhibits to internal design competitions to “Well-being Week,” our offices reflect our people’s diverse interests.
We encourage every person at Gensler to lead a healthy and balanced life. Our comprehensive benefits include medical, dental, vision, disability, wellness programs, flex spending, paid holidays, and paid time off. We also offer a 401k, profit sharing, employee stock ownership, and twice annual bonus opportunities. Our annual base salary range has been established based on local markets.
As part of the firm’s commitment to licensure and professional development, Gensler offers reimbursement for certain professional licenses and associated renewals and exam fees. In addition, we reimburse tuition for certain eligible programs or classes. We view our professional development programs as strategic investments in our future.
NOTICE TO APPLICANTS
We are proud to be an Equal Employment Opportunity and Affirmative Action employer of choice. All aspects of employment decisions will be based on merit, performance, and business needs. We do not discriminate on the basis of any status protected under federal, state and local law. Individuals with disabilities and protected veterans are encouraged to apply. We also consider qualified applicants with criminal histories consistent with federal, state and local law. See also Know your rights: Workplace discrimination is illegal, right to work and E-verify program, as required by law. Gensler endeavors to make gensler.com/careers accessible to all applicants. If you need assistance or an accommodation due to a disability, you may contact us. Regarding Gensler’s approach to recruiting new talent, we will never ask an applicant for sensitive or personal financial information during the recruitment process. We advise all applicants seeking employment with Gensler to review available information on recruitment fraud. Anyone who suspects that they have been contacted by someone falsely representing Gensler should email talentacquisition@gensler.com.
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Get Access To All JobsTips for Finding Visa Sponsorship as a Studio Coordinator
Frame your degree as directly related
H-1B eligibility hinges on a specialty occupation link between your degree field and the Studio Coordinator role. A degree in arts administration, communications, or media production strengthens that connection far more than a general business degree.
Search LCA filings by job title
Studio Coordinator appears under multiple job titles in DOL disclosure data, including Production Coordinator and Creative Operations Coordinator. Cross-referencing those variants in Migrate Mate surfaces employers with verified sponsorship history that a title-only search would miss.
Target mid-size production and media companies
Large studios often route Studio Coordinator hires through staffing agencies that can't file H-1B petitions. Mid-size production companies and in-house creative teams at tech or media firms are more likely to sponsor directly and move faster through USCIS.
Verify prevailing wage before negotiating your offer
Your employer must pay at least the DOL prevailing wage for Studio Coordinator in your metro area. Run the OFLC Wage Search for your specific location before the offer stage so you can negotiate from an informed position and flag any gaps early.
Get your credentials evaluated before the I-129 is filed
If your degree is from outside the U.S., USCIS requires a credential evaluation confirming U.S. equivalency. Order this from a NACES-approved evaluator as soon as you have an offer, since delays in the evaluation are one of the most common reasons I-129 filings stall.
Clarify cap-exempt status with your employer early
Some studios and media companies are affiliated with universities or nonprofits that qualify as cap-exempt H-1B employers, which means you can start without waiting for the annual lottery. Ask HR whether the entity filing the petition is cap-exempt before you get deep into the process.
Frequently Asked Questions
Does a Studio Coordinator role qualify as a specialty occupation for H-1B purposes?
It depends on how the employer defines the position. USCIS requires that the role normally requires a bachelor's degree in a specific field, not just any bachelor's degree. Studio Coordinator roles that involve project management within a specialized creative discipline, like music production or post-production, have a stronger specialty occupation argument than purely administrative coordination roles. The job description language matters significantly.
Which visa types are realistic for Studio Coordinator candidates without a U.S. degree?
H-1B is the primary route, and USCIS accepts foreign degree equivalency through a credential evaluation. O-1A is an option if you have documented industry recognition, such as credits on major productions or awards. TN visa status applies only to Canadian and Mexican nationals in USMCA-listed professions, and Studio Coordinator is not on that list, so TN is not available for this role.
How do I find employers who have sponsored Studio Coordinator roles before?
Migrate Mate shows employers with verified LCA filing history for Studio Coordinator and related production titles, so you can focus your applications on companies that have already committed to sponsorship rather than guessing which ones will. Filtering by city and role type helps you prioritize outreach to employers actively hiring in your market.
Can a staffing agency sponsor my H-1B for a Studio Coordinator placement?
Some staffing agencies are registered H-1B sponsors, but many place workers at client sites under arrangements that complicate specialty occupation arguments, since USCIS scrutinizes who controls the day-to-day work. If a staffing agency is involved, confirm they will file as the petitioner and that the end client will provide a detailed itinerary letter describing your duties. Placements without that documentation face higher rates of Requests for Evidence.
Does a Studio Coordinator role at a film or TV studio qualify for the H-1B cap exemption?
Only if the studio is affiliated with a qualifying nonprofit or institution of higher education. Most commercial studios and production companies are cap-subject, meaning your petition enters the annual lottery. However, if the studio has a foundation arm or a university partnership that employs workers directly, that entity may be cap-exempt. Confirm the legal employer structure with HR before assuming you'll avoid the lottery.
What is the prevailing wage requirement for sponsored Studio Coordinator jobs?
U.S. employers sponsoring a visa must pay at least the prevailing wage, which is what workers in the same role, area, and experience level typically earn. The Department of Labor sets this rate to make sure companies aren't hiring foreign workers simply because they'd accept lower pay than a U.S. worker. It varies by job title, location, and experience. You can look up current prevailing wage rates for any occupation and location using the OFLC Wage Search page.