Wholesale Coordinator Jobs
Wholesale Coordinator jobs are open across consumer goods, food and beverage, apparel, and retail distribution, from entry-level to senior coordinator roles, with specializations in inventory management, vendor relations, and order processing. See the openings below and apply to the ones that match your experience.
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About Us
We are a small, fast-paced import and wholesale distributor based in West Berlin, NJ, specializing in imported clothing, jewelry, and bags from India and across Asia. Operating with a tight-knit team, we supply boutiques and retailers with unique, high-demand merchandise. Because we are a small business, every team member plays a direct and visible role in our daily success. We are seeking a reliable, organized and resourceful Operations & E-Commerce Coordinator to run the day-to-day operations of our business.
Role Overview
We are looking for a reliable, detail-oriented Operations & E-Commerce Coordinator to run the day-to-day operations of our business. The right candidate will be highly organized and possess excellent customer service and computer skills. In this hands-on role, you will serve as the backbone of our office and warehouse—managing everything from order entry and freight coordination to customer communication and website product uploads. You will work directly alongside our owner and warehouse associate to keep orders moving smoothly from our shelves to our customers. Because the owner travels frequently, this person will serve as our trusted on-site point person—keeping daily operations, shipping schedules, and warehouse workflow running smoothly and independently.
Key Responsibilities
- Order Processing & Shipping: Enter customer orders into QuickBooks, process parcel shipments using UPS WorldShip, and coordinate LTL/freight pickups with common carriers.
- Receiving & Warehouse Organization: Receive, inspect, and check in incoming international and domestic freight. Assist with picking, packing, and organizing inventory to maintain a clean and efficient warehouse.
- E-Commerce & Product Photography: Take clear, appealing photos of new clothing, jewelry, and bags. Upload product listings, descriptions, and inventory counts to Shopify, X-Cart, and Faire.
- Customer Service & Email Marketing: Respond promptly to buyer inquiries via phone, email, and messaging platforms. Manage and send mass email campaigns to update wholesale clients on new arrivals and promotions.
- Vendor & Supply Purchasing: Communicate with local suppliers to source select merchandise, and track and reorder office and warehouse shipping supplies. Undertake and implement cost-saving initiatives with regards to business expenses, service providers and other such areas.
What We Are Looking For
- Experience: More than 3-5 years of relevant experience. Previous experience in wholesale operations, e-commerce, retail management, or warehouse/office administration is strongly preferred.
- Technical Skills: Proficiency with Google Suite (Docs, Sheets, Gmail) and QuickBooks is required. Hands-on experience with UPS WorldShip, Shopify, Faire, or X-Cart is a major plus. Basic smartphone or digital camera photography skills for product listings are a must.
- Physical Requirements: This is an active role. Candidates must be able to stand for extended periods and regularly lift and move heavy boxes (up to 50 lbs) when receiving freight and packing orders.
- Organized & Adaptable: Ability to multitask, prioritize shifting daily tasks, and stay organized without micromanagement.
- Strong Communicator: Clear written and verbal communication skills for dealing professionally with both wholesale buyers and freight carriers.
Why Work With Us?
- Competitive Starting Pay: $23–$26/hour based on your relevant software and operations experience.
- Benefits package: Paid Time off and 6 Paid Holidays, Company 401k, Employee Discounts, Performance Bonuses, health insurance company contribution
- Direct Impact: Work closely with the business owner in a supportive, low-bureaucracy environment where your efficiency and problem-solving are immediately valued.
- Dynamic Workday: No two days are exactly the same—your time is split between computer work, product photography, customer interaction, and hands-on warehouse coordination and execution.
- Autonomy and Regular Work Schedule: Independence to structure and implement work, and very rare need to work evenings or weekends.
How to Apply
Interested candidates should submit their resume along with a brief note highlighting their experience with order management, e-commerce platforms, or warehouse operations.
Job Type: Part-time
Pay: $23.00 - $26.00 per hour
Expected hours: 35.0 – 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Paid time off
Work Location: In person
Wholesale Coordinator Jobs by Experience Level
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Who's Hiring
Top Industries Hiring
- Staffing & Recruiting
What Employers Look For
The qualifications that appear most often in wholesale coordinator jobs.
- 1-3 years of experience in wholesale, retail buying, or supply chain coordination
- Proficiency with ERP systems such as SAP, NetSuite, or Oracle
- Experience processing purchase orders and managing vendor accounts
- Familiarity with EDI transaction sets and retail compliance standards
- Strong Excel skills including pivot tables and VLOOKUP for inventory tracking
- Associate or bachelor's degree in business, supply chain, or a related field
Tips for Your Wholesale Coordinator Job Search
Tailor your resume to wholesale metrics
Hiring managers want to see numbers tied to purchase order volume, vendor accounts managed, and fill-rate accuracy. Swap vague duties like 'coordinated orders' for specifics like 'processed 300-plus POs monthly across 40 vendor accounts' to stand out immediately.
Apply early to roles that fit
Migrate Mate lists wholesale coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight your ERP and EDI experience
Wholesale coordinator postings almost always ask for hands-on ERP or EDI experience. Name the specific systems you've used, such as SAP, NetSuite, or SPS Commerce, so your resume clears keyword filters in applicant tracking systems before a recruiter ever reads it.
Target postings by distribution channel type
Responsibilities differ sharply between direct-to-retailer, e-commerce wholesale, and international accounts. Filter openings by industry vertical so your application speaks directly to the channel the employer operates in rather than coming across as a generic candidate.
Prepare scenario answers about vendor disputes
Interviewers for wholesale coordinator roles routinely ask how you've handled a late shipment or a chargeback dispute with a retail buyer. Prepare two concrete examples that show how you communicated with the vendor, documented the issue, and resolved it without escalation.
Negotiate by citing workload scope not just title
When discussing compensation, anchor your ask to the number of SKUs, accounts, or POs you managed rather than your previous job title. Wholesale roles vary enormously in scope, and that specificity makes your case more persuasive than a comparable-title argument.
Wholesale Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most wholesale coordinators?
The companies hiring the most wholesale coordinators right now include En Elly, Rebuilt, and Shinola, with the largest share of openings in California, Texas, and Michigan, based on current listings on Migrate Mate as of November 2026. Consumer goods manufacturers and regional distributors consistently post the highest volume of wholesale coordinator roles year-round.
How many wholesale coordinator jobs are remote?
About 23% of wholesale coordinator openings are fully remote or hybrid as of November 2026, reflecting the administrative nature of much of the work. Roles focused on order entry, vendor communication, and data reporting are most likely to be remote, while positions tied to warehouse oversight or in-person buyer meetings typically require an on-site presence.
How do you become a wholesale coordinator?
Start by building experience in a customer service, purchasing, or inventory role where you handle vendor communication and order management. Learn at least one ERP system and get comfortable with purchase order workflows and retail compliance requirements. From there, apply to entry-level wholesale coordinator or wholesale assistant roles that specify on-the-job training, then move up as you take on more accounts and SKU complexity.
Can I get hired as a wholesale coordinator with little experience?
Yes, employers do hire wholesale coordinators with limited experience when candidates can show strong organizational skills, comfort with spreadsheets and basic inventory tools, and any exposure to vendor or customer-facing work. Retail associate, purchasing assistant, and customer service roles all transfer well. Emphasize accuracy, follow-through on order deadlines, and any work you've done resolving discrepancies or coordinating between multiple parties.
What does the wholesale coordinator interview process look like?
Most wholesale coordinator interviews run two to three rounds. The first is typically a phone screen covering your order management experience and system familiarity. A second round with a hiring manager or operations lead focuses on scenario questions about vendor disputes, shipping delays, and retail compliance chargebacks. Some employers add a short skills exercise involving a sample purchase order or a data cleanup task in a spreadsheet.
Where can I find and apply to wholesale coordinator jobs?
You can find and apply to wholesale coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and industry background, then apply directly to each listing that fits. The postings update regularly, so checking back frequently gives you access to roles as soon as they open.
See All 15 Wholesale Coordinator Jobs
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