Academic Program Manager Jobs
Academic Program Manager jobs are open across higher education, nonprofits, government agencies, and corporate learning and development, from coordinator-level to senior and director roles, with specializations in curriculum design, grants management, and student success. Scan the live roles below and apply to whichever ones fit.
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Job Description
The School of Nursing has an outstanding opportunity for Program Operations Specialist – Academic Affairs to join their team.
Position Description
Reporting to the Department Administrator, The Office of Student and Academic Affairs (OSAA) within the University of Washington School of Nursing is seeking a Program Operations Specialist to administer operational programs, systems, and processes supporting the School’s academic affairs and academic program functions. Reporting to the OSAA Administrator, this position manages assigned program operations across academic programs, curriculum and course administration, faculty-facing academic processes, and related organizational initiatives. The position regularly performs professional-level program administration and management of a non-routine nature that requires independent judgment and decision making, and it holds substantial responsibility for the success of OSAA’s academic program operations.
The Program Operations Specialist develops, administers, and improves the operational infrastructure supporting academic program delivery. Responsibilities include developing and maintaining workflows and procedures; coordinating activities across academic programs and functional areas; managing academic processes, documentation, and tracking systems; coordinating implementation of curriculum and program changes; and monitoring and improving operational processes.
The position works closely with academic program directors, faculty, OSAA leadership and staff, and other School and University partners to ensure academic operations are coordinated, documented, sustainable, and responsive to organizational needs. The position exercises independent judgment in administering assigned programs and systems, resolving operational issues, coordinating complex processes and timelines, and recommending and implementing process improvements. The position is accountable for the quality, efficiency, and results of assigned programs and systems, and it establishes the methods, procedures, timelines, and resource plans needed to meet program objectives.
Key Responsibilities
Academic Programs Operations (50%):
- Develop, implement, and maintain procedures, documentation, and tracking tools for assigned academic program operations; exercise independent judgment to identify, propose, and implement process improvements that enhance the student and faculty experience and operational efficiency.
- Manage Connected Teaching processes across academic programs, including coordination, tracking, and documentation.
- Manage operational processes in partnership with Program Directors, including programmatic scheduling, tracking, documentation, and coordination of recurring program activities.
- Complete program verification requests for graduates and maintain related documentation.
- Administer operations for clinical and community advisory boards, clinical compliance, and simulation activities.
- Manage DNP student project matching, including timelines, tracking, communications, and coordination with program stakeholders.
- Manage operations for DNP on-campus intensives across all specialty tracks, including scheduling, space reservations, and coordination with the Simulation Center, Learning Design and Media, and other School of Nursing units to ensure intensive activities align with course and track calendars.
- Engage specialty directors, course faculty, and the DNP Program Director in planning intensive schedules and activities; exercise independent judgment to resolve scheduling conflicts across tracks and units, apply established DNP program standards consistently, and use student and faculty feedback to identify and implement improvements. Plan, manage, and evaluate assigned academic programs and events, including Convocation, pinning ceremonies, and DNP Poster Day, including timelines, logistics, vendor coordination, resource planning, and post-event evaluation.
Communications Intake & Service Operations (35%)
- Lead implementation and ongoing administration of the academic affairs portion of OSAA’s centralized communications intake and ticketing system, which serves as the School of Nursing’s virtual front door. Manage an exceptionally high volume of inquiries with efficiency and independent judgment, and partner with the Program Operations Specialist – Student Affairs on shared system configuration and service standards.
- Develop and maintain workflows, service categories, routing protocols, and escalation pathways to ensure inquiries are directed to the appropriate functional area.
- Partner with OSAA teams to develop standardized responses, knowledge resources, and internal guidance that support accurate and consistent service delivery.
- Monitor communication volume, response timelines, recurring topics, and other service data; develop reports, identify trends, and propose and implement process improvements that enhance the student and faculty experience and service efficiency. Develop system documentation and training resources, coordinate system enhancements, and provide operational guidance to OSAA staff.
Academic Governance & Committee Operations (15%)
- Administer operations for the School’s coordinating committees, establishing annual meeting schedules, governance timelines, and recurring workflows aligned with the academic calendar.
- Manage committee membership, communication channels, and shared resources to ensure continuity across committee terms and leadership transitions.
- Partner with committee chairs to plan agendas, identify items that require School or University review processes, and prepare and distribute meeting materials.
- Attend assigned committee meetings and maintain the official record of committee actions, minutes, and supporting documentation.
- Track committee actions, decisions, and follow-up items and coordinate next steps with committee chairs and relevant partners; monitor progress and escalate unresolved items to appropriate leadership.
- Advise committee chairs on procedural requirements, timelines, and documentation standards for committee actions. Other duties as assigned
Required Qualifications
To be considered for this opportunity, your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in business administration, public administration, education, social sciences, communications, or a related field and two years of experience in program administration, program operations, higher education administration, or a related area . Equivalent education and/or experience may substitute for stated requirements.
Additional Qualifications
- Experience administering programs, operational processes, or organizational systems involving multiple stakeholders.
- Experience developing, documenting, and implementing operational procedures and workflows.
- Demonstrated ability to independently interpret and apply established policies, procedures, and requirements. Strong organizational, communication, and project-management skills, with demonstrated ability to exercise independent judgment and manage multiple priorities.
Preferred Qualifications
- Experience in higher education program operations, academic administration, or a related academic environment.
- Experience supporting academic programs, faculty, Program Directors, or academic leadership.
- Experience coordinating academic governance, committees, or other collaborative administrative processes.
- Experience developing standard operating procedures, process documentation, or operational resources. Familiarity with University of Washington administrative systems, policies, and procedures.
Working Conditions
- This position is eligible for a hybrid work schedule, with a combination of on-site and remote work in accordance with School of Nursing and University policies
- Expected to work approximately 40 hours per week
- Occasional evening or weekend work may be required to support special events, programs, or organizational activities Ability to move and transport office or event materials weighing up to 20 pounds occasionally
Application Requirement
Please submit a resume detailing relevant experience and qualifications.
About the Team
The Office of Student and Academic Affairs (OSAA) supports undergraduate and graduate nursing students across the School of Nursing through academic operations, student support services, onboarding, events, communications, and program coordination. OSAA partners closely with faculty, staff, and leadership to support student success and operational excellence across academic programs.
Compensation, Benefits and Position Details
Pay Range Minimum:
$66,000.00 annualPay Range Maximum:
$72,000.00 annualOther Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:
First Shift (United States of America)Temporary or Regular?
This is a regular positionFTE (Full-Time Equivalent):
100.00%Union/Bargaining Unit:
Not ApplicableAbout the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
Job Description
The School of Nursing has an outstanding opportunity for Program Operations Specialist – Academic Affairs to join their team.
Position Description
Reporting to the Department Administrator, The Office of Student and Academic Affairs (OSAA) within the University of Washington School of Nursing is seeking a Program Operations Specialist to administer operational programs, systems, and processes supporting the School’s academic affairs and academic program functions. Reporting to the OSAA Administrator, this position manages assigned program operations across academic programs, curriculum and course administration, faculty-facing academic processes, and related organizational initiatives. The position regularly performs professional-level program administration and management of a non-routine nature that requires independent judgment and decision making, and it holds substantial responsibility for the success of OSAA’s academic program operations.
The Program Operations Specialist develops, administers, and improves the operational infrastructure supporting academic program delivery. Responsibilities include developing and maintaining workflows and procedures; coordinating activities across academic programs and functional areas; managing academic processes, documentation, and tracking systems; coordinating implementation of curriculum and program changes; and monitoring and improving operational processes.
The position works closely with academic program directors, faculty, OSAA leadership and staff, and other School and University partners to ensure academic operations are coordinated, documented, sustainable, and responsive to organizational needs. The position exercises independent judgment in administering assigned programs and systems, resolving operational issues, coordinating complex processes and timelines, and recommending and implementing process improvements. The position is accountable for the quality, efficiency, and results of assigned programs and systems, and it establishes the methods, procedures, timelines, and resource plans needed to meet program objectives.
Key Responsibilities
Academic Programs Operations (50%):
- Develop, implement, and maintain procedures, documentation, and tracking tools for assigned academic program operations; exercise independent judgment to identify, propose, and implement process improvements that enhance the student and faculty experience and operational efficiency.
- Manage Connected Teaching processes across academic programs, including coordination, tracking, and documentation.
- Manage operational processes in partnership with Program Directors, including programmatic scheduling, tracking, documentation, and coordination of recurring program activities.
- Complete program verification requests for graduates and maintain related documentation.
- Administer operations for clinical and community advisory boards, clinical compliance, and simulation activities.
- Manage DNP student project matching, including timelines, tracking, communications, and coordination with program stakeholders.
- Manage operations for DNP on-campus intensives across all specialty tracks, including scheduling, space reservations, and coordination with the Simulation Center, Learning Design and Media, and other School of Nursing units to ensure intensive activities align with course and track calendars.
- Engage specialty directors, course faculty, and the DNP Program Director in planning intensive schedules and activities; exercise independent judgment to resolve scheduling conflicts across tracks and units, apply established DNP program standards consistently, and use student and faculty feedback to identify and implement improvements. Plan, manage, and evaluate assigned academic programs and events, including Convocation, pinning ceremonies, and DNP Poster Day, including timelines, logistics, vendor coordination, resource planning, and post-event evaluation.
Communications Intake & Service Operations (35%)
- Lead implementation and ongoing administration of the academic affairs portion of OSAA’s centralized communications intake and ticketing system, which serves as the School of Nursing’s virtual front door. Manage an exceptionally high volume of inquiries with efficiency and independent judgment, and partner with the Program Operations Specialist – Student Affairs on shared system configuration and service standards.
- Develop and maintain workflows, service categories, routing protocols, and escalation pathways to ensure inquiries are directed to the appropriate functional area.
- Partner with OSAA teams to develop standardized responses, knowledge resources, and internal guidance that support accurate and consistent service delivery.
- Monitor communication volume, response timelines, recurring topics, and other service data; develop reports, identify trends, and propose and implement process improvements that enhance the student and faculty experience and service efficiency. Develop system documentation and training resources, coordinate system enhancements, and provide operational guidance to OSAA staff.
Academic Governance & Committee Operations (15%)
- Administer operations for the School’s coordinating committees, establishing annual meeting schedules, governance timelines, and recurring workflows aligned with the academic calendar.
- Manage committee membership, communication channels, and shared resources to ensure continuity across committee terms and leadership transitions.
- Partner with committee chairs to plan agendas, identify items that require School or University review processes, and prepare and distribute meeting materials.
- Attend assigned committee meetings and maintain the official record of committee actions, minutes, and supporting documentation.
- Track committee actions, decisions, and follow-up items and coordinate next steps with committee chairs and relevant partners; monitor progress and escalate unresolved items to appropriate leadership.
- Advise committee chairs on procedural requirements, timelines, and documentation standards for committee actions. Other duties as assigned
Required Qualifications
To be considered for this opportunity, your application must demonstrate you meet both the minimum qualifications and additional qualifications listed below. Equivalent education and/or experience may substitute for minimum qualifications except when there are legal requirements, such as a license, certification, and/or registration.
Minimum Qualifications
- Bachelor’s degree in business administration, public administration, education, social sciences, communications, or a related field and two years of experience in program administration, program operations, higher education administration, or a related area . Equivalent education and/or experience may substitute for stated requirements.
Additional Qualifications
- Experience administering programs, operational processes, or organizational systems involving multiple stakeholders.
- Experience developing, documenting, and implementing operational procedures and workflows.
- Demonstrated ability to independently interpret and apply established policies, procedures, and requirements. Strong organizational, communication, and project-management skills, with demonstrated ability to exercise independent judgment and manage multiple priorities.
Preferred Qualifications
- Experience in higher education program operations, academic administration, or a related academic environment.
- Experience supporting academic programs, faculty, Program Directors, or academic leadership.
- Experience coordinating academic governance, committees, or other collaborative administrative processes.
- Experience developing standard operating procedures, process documentation, or operational resources. Familiarity with University of Washington administrative systems, policies, and procedures.
Working Conditions
- This position is eligible for a hybrid work schedule, with a combination of on-site and remote work in accordance with School of Nursing and University policies
- Expected to work approximately 40 hours per week
- Occasional evening or weekend work may be required to support special events, programs, or organizational activities Ability to move and transport office or event materials weighing up to 20 pounds occasionally
Application Requirement
Please submit a resume detailing relevant experience and qualifications.
About the Team
The Office of Student and Academic Affairs (OSAA) supports undergraduate and graduate nursing students across the School of Nursing through academic operations, student support services, onboarding, events, communications, and program coordination. OSAA partners closely with faculty, staff, and leadership to support student success and operational excellence across academic programs.
Compensation, Benefits and Position Details
Pay Range Minimum:
$66,000.00 annualPay Range Maximum:
$72,000.00 annualOther Compensation:
Benefits:
For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-uw-staff/Shift:
First Shift (United States of America)Temporary or Regular?
This is a regular positionFTE (Full-Time Equivalent):
100.00%Union/Bargaining Unit:
Not ApplicableAbout the UW
Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.
UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.
Our Commitment
The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81 .
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
See All 135+ Academic Program Manager Jobs
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Find Academic Program Manager JobsAcademic Program Manager Job Market
Who's Hiring
Top Industries Hiring
- Education
- Healthcare & Medical Services
What Employers Look For
The qualifications that appear most often in academic program manager jobs.
- Bachelor's or master's degree in education, public administration, or a related field
- Experience managing or coordinating academic or educational programs end to end
- Proficiency with student information systems or learning management systems
- Strong project management skills including planning, budgeting, and stakeholder reporting
- Demonstrated ability to analyze program data and use findings to improve outcomes
- Familiarity with accreditation standards, compliance requirements, or grant reporting processes
Tips for Your Academic Program Manager Job Search
Tailor your resume to program outcomes
Academic program managers are evaluated on measurable results, so replace vague responsibilities with concrete outcomes: enrollment growth, retention rates, grant amounts secured, or accreditation milestones achieved. Hiring committees scan for evidence that your programs moved the needle.
Apply early to roles that fit
Migrate Mate lists academic program manager openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Highlight cross-functional coordination experience
Academic program managers sit between faculty, administrators, and external stakeholders, so your resume needs to show you've managed competing priorities across those groups. Name the specific departments or partner organizations you coordinated with, not just the project.
Distinguish your credentials by institution type
A community college, an R1 research university, and a corporate L&D team each use different language for similar work. Mirror the terminology in each job posting, whether that's 'student affairs,' 'program development,' or 'learning pathways,' so your application reads as a natural fit.
Prepare a portfolio of program documentation
Bring one or two examples of program plans, curriculum maps, or grant narratives to interviews, especially for roles in higher education or nonprofits. Committees often ask candidates to walk through a program they built from scratch, and tangible documents make that answer concrete.
Negotiate start date and professional development budget
Many academic program manager offers include discretionary budget for conferences, certifications, or staff training, but only if you ask. Raise it after the salary conversation is settled, framing it as support for the program goals you'd be responsible for delivering.
Academic Program Manager Jobs: Frequently Asked Questions
Which companies are hiring the most academic program managers?
The companies hiring the most academic program managers right now include University of St. Augustine for Health Sciences, City University of New York, and University of California Berkeley, with the largest share of openings in Florida, California, and Texas, based on current listings on Migrate Mate as of November 2026. Demand is especially concentrated at universities, nonprofit education organizations, and government workforce development agencies.
How many academic program manager jobs are remote?
About 63% of academic program manager openings are fully remote or hybrid as of November 2026, though availability varies significantly by employer type. Roles focused on curriculum design, grant writing, and online learning tend to offer the most remote flexibility, while positions tied to on-campus student services or in-person program delivery are more likely to require a physical presence.
How do you become an academic program manager?
Start by earning a bachelor's degree in education, public administration, or a closely related field, then build hands-on experience coordinating programs, events, or academic initiatives in a support or coordinator role. Develop fluency with learning management systems and project management tools, and document measurable outcomes from every program you touch. A master's degree strengthens your candidacy for senior roles, particularly at research universities or large nonprofits.
Can you get hired as an academic program manager without direct experience?
Yes, especially at smaller institutions or in coordinator-level roles that are classified under the academic program manager title. Candidates who have managed events, advised students, administered grants, or coordinated multi-stakeholder projects in adjacent roles often make a strong case by reframing that work in program management terms. Certifications in project management and a portfolio of documented program outcomes can close the gap when formal experience is limited.
What does the academic program manager interview process look like?
Most academic program manager interviews include a phone or video screen with HR, followed by a panel interview with department heads, faculty, or cross-functional stakeholders. Candidates are frequently asked to describe a program they built or improved, walk through how they handled a budget or compliance challenge, and demonstrate familiarity with the institution's student population or strategic priorities. Some employers include a written exercise or presentation as a final round.
Where can I find and apply to academic program manager jobs?
You can find and apply to academic program manager jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your background and experience level, then apply directly to each listing that fits.
See All 135+ Academic Program Manager Jobs
Find roles that match your experience and apply in just a few clicks.
Find Academic Program Manager Jobs