Administrative Services Specialist Jobs
Administrative Services Specialist jobs are open across federal agencies, healthcare systems, universities, and private corporations, at every level from entry-level coordinator to senior specialist, with focuses in office operations, contract administration, and program support. Scan the live roles below and apply to whichever ones fit.
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Overview
The Evergreen Soil & Water Conservation District (ESWCD) which serves Smyth County, and is located in Atkins, VA, is accepting applications for the position of Administrative Services Outreach Specialist (ASOS). This is a full-time employment position and will have a dual role, responsible for the daily processes of the SWCD.
Duties
Secretarial duties, customer service, accounting practices, coordinating meetings, procurement duties for purchasing, managing services, inventory, maintaining funds, obtaining additional grants and/or funding, while maintaining and growing business partnerships. The ASOS is responsible for district education outreach, promoting water conservation through a variety of meaningful educational programming for youth and adults, managing the Evergreen SWCD classroom activities, correlating, and partnering with all Evergreen SWCD staff to carry out the objectives in the Evergreen SWCD Strategic Plan.
Skills
Education and/or experience in office technology, clerical duties, accounting software such as QuickBooks, social media engagement, education, and/or environmental science is preferred. The successful candidate must possess excellent communication skills, have the ability to use a computer effectively, be well organized and self-motivated. Candidate must have a valid driver’s license and reliable transportation. Background check and drug screening will be required prior to any offer of employment.
Join us as an Administrative Services Outreach Specialist if you’re eager to empower communities through innovative programs, foster meaningful partnerships, and improve water quality. Your dedication will help protect natural resources in the area while advancing your career in community engagement and public service.
Pay: $18.26 - $20.19 per hour
Benefits:
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
Work Location: In person
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Who's Hiring
What Employers Look For
The qualifications that appear most often in administrative services specialist jobs.
- Bachelor's degree in business administration, public administration, or a related field
- Proficiency in Microsoft Office Suite, particularly Word, Excel, and Outlook
- Experience managing records, correspondence, and administrative processes
- Familiarity with office management systems and document control procedures
- Strong written and verbal communication skills for cross-departmental coordination
- Knowledge of procurement, budgeting, or contract administration procedures
Tips for Your Administrative Services Specialist Job Search
Tailor your resume to each sector
Federal postings want to see specific keywords from the vacancy announcement, while private-sector roles reward concise bullet points. Match the language of each listing exactly, especially around compliance, procurement, or facilities management, so your resume clears the initial screen.
Highlight your software proficiency clearly
Administrative services specialists are expected to manage databases, scheduling tools, and document management systems. List every platform you know by name in a dedicated skills section so hiring managers can spot your technical fit at a glance without reading your whole work history.
Apply early to roles that fit
Migrate Mate lists administrative services specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Demonstrate process improvement in your cover letter
Employers hiring administrative services specialists want efficiency gains, not just task completion. Cite one specific example where you redesigned a workflow, reduced processing time, or cut paperwork volume, even from a volunteer or internship context, to stand out from candidates who list only duties.
Prepare scenario answers for the interview
Expect behavioral questions about handling competing priorities, managing confidential records, or coordinating across departments under tight deadlines. Draft two or three concrete examples in advance that show your decision-making process, not just the outcome, so your answers sound rehearsed but genuine.
Negotiate your full compensation package
Administrative services specialist roles in government and large institutions often have compressed base pay but flexible benefits like telework schedules, professional development funds, or extra leave. Ask specifically about those benefits during the offer stage so you can compare the total value across competing offers.
Administrative Services Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most administrative services specialists?
Epsilon, Augusta Health, and UTHealth Houston are hiring the most administrative services specialists right now, with openings concentrated in Virginia, California, and Texas, based on current listings on Migrate Mate as of November 2026. Federal agencies and large healthcare systems consistently make up a significant share of active postings.
How many administrative services specialist jobs are remote?
About 40% of administrative services specialist openings are fully remote or hybrid as of November 2026, with availability varying widely by industry. Sub-areas like contract administration, data entry coordination, and policy support tend to have the highest concentration of remote or hybrid arrangements, while facilities-focused roles remain predominantly on-site.
How do you become an administrative services specialist?
Start by earning a bachelor's degree in business administration, public administration, or a related field, then build hands-on experience through internships, office assistant roles, or department coordinator positions. Develop proficiency in common office software and document management systems. Certifications in project management or records administration can accelerate your path to specialist-level roles.
Can you get hired as an administrative services specialist with little experience?
Yes, entry-level administrative services specialist roles exist, particularly in government agencies and large institutions that hire at a junior grade level. Focus your resume on transferable skills from any administrative, customer service, or coordination work. Highlight familiarity with office software, organizational systems, and your ability to manage multiple priorities accurately under pressure.
What does the administrative services specialist interview process look like?
Most employers start with a phone or video screen to confirm your background and interest, followed by a structured in-person or virtual interview that relies heavily on behavioral questions about past administrative situations. Some agencies require a written assessment or case exercise. Final-round interviews may involve meeting multiple department heads whose operations you would support.
Where can I find and apply to administrative services specialist jobs?
You can find and apply to administrative services specialist jobs on Migrate Mate, which lists current openings from across the United States. Search the listings to find roles that match your experience and location preferences, then apply directly to each one that fits.
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