Art Coordinator Jobs
Art Coordinator jobs are open across entertainment, advertising, publishing, and in-house brand teams, from entry-level to senior, with specializations in production coordination, brand asset management, and campaign art direction. See the openings below and apply to the ones that match your experience.
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Description
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!
Overview
The Program Coordinator (PC) supports the activities of the Advancement Department at the Yale University Art Gallery. The Assistant reports to the Director of Advancement and External Affairs and provides a wide range of comprehensive support, including data management and standardized reporting, project support, writing, prospect management, scheduling and travel support, other administrative tasks, and related responsibilities. The Program Coordinator offers additional support to the Senior Executive Assistant to the Director.
This role involves routine interaction across the Yale University Art Gallery and with other collecting units’ development teams, along with colleagues in Yale’s Office of Development. They will serve as a resource to YUAG Advancement colleagues and collaborate on projects related to enhancing fundraising and stewardship for the Gallery.
The PC produces reports using Yale’s Blackbaud CRM database (Hopper) and Microsoft Excel; drafts internal and external communications, conforming to the style and voice of the sender; supports donor-facing work through processing of new gifts, drafting proposals, and stewardship reports; conducts research on individuals, corporations, foundations and institutions using office files, donor databases and internet search engines and resources; and researches the history, status, and accuracy of recorded gift commitments and gift acknowledgments as needed.
The Program Coordinator is an important member of the Yale University Art Gallery’s Advancement team and contributes to the overall success of multiple fundraising initiatives throughout the Gallery. This position is an ideal opportunity for a flexible, independent, collaborative, and solutions-oriented individual who enjoys a fast-paced working environment. This position offers many opportunities to gain arts management skills at one of the preeminent museums in the world.
Occasional weekend hours required.
A writing sample is required with your application to be considered. Please upload a PDF writing sample as an attachment.
Essential Duties
- Designs and produces reports based on data extracted from primary databases to support fund raising programs;
- Performs constituent data entry and filing. This requires detailed firsthand knowledge of board members and high-level donor information, including financial information. Independent judgment is needed due to the confidential and sensitive nature of this information. Circulates development materials to ensure full knowledge of donor activities by all assigned Gallery and Yale staff; sends group mail/email;
- Inputs, tracks, reports, manages, and analyzes activity related to prospects using the Hopper/Blackbaud CRM database requiring use of Excel formulas, pivot tables, charts and graphs;
- Drafts a variety of written materials, including detailed individual prospect briefings, proposals in support of specific Gallery initiatives and internal and external correspondence;
- Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials;
- Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects;
- Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings;
- Coordinates gift acknowledgements to ensure that donors receive ongoing communication regarding the impact of their gifts to Yale along with other stewardship support as requested;
- Serves as key point of contact for the Department of Advancement and as a resource to other units for dissemination of important information;
- Processing gift and gift-in-kind donations;
- Processes Advancement expense reports;
- Trains and coordinates student workers;
- Occasionally assists Visitor Services on processing of memberships, and responds to membership emails and inquiries as needed;
- Responds to phone calls, e-mail and mail from alumni and donors, providing initial response and follow-up to inquiries and issues as needed;
- Serves as secondary liaison to the Gallery Alumni, and assists with group management and newsletters;
- Manage the department calendar and coordination of the Director of External Affairs’ calendar for securing donor and prospect meetings;
- Supports Advancement team in a range of additional activities related to the Gallery’s development effort, as needed.
Required Skills & Abilities
1. Strong communication skills, with special emphasis on advanced writing capabilities and the ability to represent information in a graphical format. A writing sample is required with your initial application to be considered.
2. Ability to manage multiple projects in a fast-paced environment successfully with attention to detail and modeling a high level of integrity. Ability to maintain strict confidentiality. Comfortable with managing a high volume of information and organizing it in a professional and intelligent manner.
3. Possesses technological skills necessary to perform data entry and create various reports and spreadsheets. Proven ability in using Microsoft Office software such as Excel, Word, PowerPoint, Outlook and more. Demonstrated understanding of internet browsers, artificial intelligence platforms and operating systems to carry out various tasks. Comfortable learning new technologies.
4. Demonstrated ability to plan their time and tasks strategically by prioritizing assignments in order of importance and based on the deadline given. Maintains an organized approach to all their work.
5. Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).
Preferred Skills and Abilities
1. Experience in a university setting working with sensitive and confidential information.
2. Familiarity with Yale University.
3. Fine arts or art historical background helpful.
Principal Responsibilities
1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.Job Posting Date
11/12/2026Job Category
Administrative SupportBargaining Unit
L34Compensation Grade
Labor Grade DCompensation Grade Profile
Hourly Range
$31.83Benefits
A general description of the benefits to be offered with this Clerical and Technical position is available at:Yale Benefits
Time Type
Full timeDuration Type
StaffWork Model
On-siteBackground Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.
Description
Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale!
Overview
The Program Coordinator (PC) supports the activities of the Advancement Department at the Yale University Art Gallery. The Assistant reports to the Director of Advancement and External Affairs and provides a wide range of comprehensive support, including data management and standardized reporting, project support, writing, prospect management, scheduling and travel support, other administrative tasks, and related responsibilities. The Program Coordinator offers additional support to the Senior Executive Assistant to the Director.
This role involves routine interaction across the Yale University Art Gallery and with other collecting units’ development teams, along with colleagues in Yale’s Office of Development. They will serve as a resource to YUAG Advancement colleagues and collaborate on projects related to enhancing fundraising and stewardship for the Gallery.
The PC produces reports using Yale’s Blackbaud CRM database (Hopper) and Microsoft Excel; drafts internal and external communications, conforming to the style and voice of the sender; supports donor-facing work through processing of new gifts, drafting proposals, and stewardship reports; conducts research on individuals, corporations, foundations and institutions using office files, donor databases and internet search engines and resources; and researches the history, status, and accuracy of recorded gift commitments and gift acknowledgments as needed.
The Program Coordinator is an important member of the Yale University Art Gallery’s Advancement team and contributes to the overall success of multiple fundraising initiatives throughout the Gallery. This position is an ideal opportunity for a flexible, independent, collaborative, and solutions-oriented individual who enjoys a fast-paced working environment. This position offers many opportunities to gain arts management skills at one of the preeminent museums in the world.
Occasional weekend hours required.
A writing sample is required with your application to be considered. Please upload a PDF writing sample as an attachment.
Essential Duties
- Designs and produces reports based on data extracted from primary databases to support fund raising programs;
- Performs constituent data entry and filing. This requires detailed firsthand knowledge of board members and high-level donor information, including financial information. Independent judgment is needed due to the confidential and sensitive nature of this information. Circulates development materials to ensure full knowledge of donor activities by all assigned Gallery and Yale staff; sends group mail/email;
- Inputs, tracks, reports, manages, and analyzes activity related to prospects using the Hopper/Blackbaud CRM database requiring use of Excel formulas, pivot tables, charts and graphs;
- Drafts a variety of written materials, including detailed individual prospect briefings, proposals in support of specific Gallery initiatives and internal and external correspondence;
- Coordinates research on individual donors and the history and status of gift commitments as needed by gift officers and other University officials;
- Ensures the accuracy of gift acknowledgments and all information communicated to donors and prospects;
- Assists in the coordination of special events, including dedications, donor recognition events and celebration of special initiatives to ensure timely and successful completion of the proceedings;
- Coordinates gift acknowledgements to ensure that donors receive ongoing communication regarding the impact of their gifts to Yale along with other stewardship support as requested;
- Serves as key point of contact for the Department of Advancement and as a resource to other units for dissemination of important information;
- Processing gift and gift-in-kind donations;
- Processes Advancement expense reports;
- Trains and coordinates student workers;
- Occasionally assists Visitor Services on processing of memberships, and responds to membership emails and inquiries as needed;
- Responds to phone calls, e-mail and mail from alumni and donors, providing initial response and follow-up to inquiries and issues as needed;
- Serves as secondary liaison to the Gallery Alumni, and assists with group management and newsletters;
- Manage the department calendar and coordination of the Director of External Affairs’ calendar for securing donor and prospect meetings;
- Supports Advancement team in a range of additional activities related to the Gallery’s development effort, as needed.
Required Skills & Abilities
1. Strong communication skills, with special emphasis on advanced writing capabilities and the ability to represent information in a graphical format. A writing sample is required with your initial application to be considered.
2. Ability to manage multiple projects in a fast-paced environment successfully with attention to detail and modeling a high level of integrity. Ability to maintain strict confidentiality. Comfortable with managing a high volume of information and organizing it in a professional and intelligent manner.
3. Possesses technological skills necessary to perform data entry and create various reports and spreadsheets. Proven ability in using Microsoft Office software such as Excel, Word, PowerPoint, Outlook and more. Demonstrated understanding of internet browsers, artificial intelligence platforms and operating systems to carry out various tasks. Comfortable learning new technologies.
4. Demonstrated ability to plan their time and tasks strategically by prioritizing assignments in order of importance and based on the deadline given. Maintains an organized approach to all their work.
5. Commitment to an inclusive workplace. Ability to engage with diverse audiences (age, gender, nationality, race/ethnicity, profession, sexual orientation, etc.).
Preferred Skills and Abilities
1. Experience in a university setting working with sensitive and confidential information.
2. Familiarity with Yale University.
3. Fine arts or art historical background helpful.
Principal Responsibilities
1. Oversees and coordinates program activities. Establishes, selects, implements, and coordinates administrative functions, procedures, and systems. 2. Based on knowledge of and experience with program activities, objectives and staff, serves as principal source of information on policies, procedures, programs and office activities. Establishes and maintains professional relationships with internal and external contacts. 3. Processes and monitors expenses and ensures adherence to budgetary guidelines. Prepares budget drafts based on existing budgets. May oversee, coordinate and/or complete applications and materials needed for grant submission. 4. Composes substantive correspondence and written material. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes, produces and distributes reports or portions of reports. May create simple databases. 5. Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work. 6. Oversees, instructs, and coordinates activities of support staff. 7. Ensure compliance with University, Federal, and State guidelines, rules, and regulations. 8. May perform other duties as assigned. Required Education and Experience Six years of related work experience, four of them in the same job family at the next lower level and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.Job Posting Date
11/12/2026Job Category
Administrative SupportBargaining Unit
L34Compensation Grade
Labor Grade DCompensation Grade Profile
Hourly Range
$31.83Benefits
A general description of the benefits to be offered with this Clerical and Technical position is available at:Yale Benefits
Time Type
Full timeDuration Type
StaffWork Model
On-siteBackground Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Health Requirements
Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.
Posting Disclaimer
The hiring rate of a role is determined in accordance with the provisions outlined in the respective collective bargaining agreement.
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department.
The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus.
Art Coordinator Jobs by Experience Level
See All 16 Art Coordinator Jobs
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Find Art Coordinator JobsArt Coordinator Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in art coordinator jobs.
- Proficiency in Adobe Creative Suite, particularly Illustrator, Photoshop, and InDesign
- Experience coordinating creative assets across multiple projects or campaigns simultaneously
- Familiarity with digital asset management systems and file naming conventions
- Strong written and verbal communication skills for briefing internal and external creative teams
- Bachelor's degree in graphic design, fine arts, visual communications, or a related field
- Knowledge of print production processes, including pre-press, proofing, and vendor coordination
Tips for Your Art Coordinator Job Search
Tailor your portfolio to each application
Art coordinator roles shift between production-heavy and creative-oversight work depending on the employer. Pull together samples that reflect the mix the job description emphasizes, whether that's vendor management, asset trafficking, or hands-on design support.
List every project management tool you know
Hiring managers for art coordinator roles screen heavily for tools like Asana, Monday, Basecamp, and Adobe Workfront. If you've used them even on freelance or class projects, name them explicitly on your resume rather than grouping them under a generic skills section.
Apply early to roles that fit
Migrate Mate lists art coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target job titles that feed into the role
Openings posted as art traffic coordinator, creative services coordinator, or studio coordinator often share the same responsibilities. Searching these variations surfaces listings that wouldn't appear under the standard title and reduces competition from candidates who search only one term.
Prepare a portfolio walk-through for interviews
Interviewers for art coordinator positions frequently ask you to narrate a project from brief to delivery. Rehearse a two-minute version that covers how you managed timelines, resolved feedback rounds, and kept assets organized, not just what the final work looked like.
Negotiate scope before you negotiate salary
Art coordinator offers often include ambiguous reporting lines, covering both creative directors and production managers. Clarify in writing whether you own vendor relationships, budget tracking, or freelancer management before discussing compensation, since those responsibilities directly affect your workload and growth path.
Art Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most art coordinators?
AECOM, Christie's, and Little City are hiring the most art coordinators right now, with openings concentrated in Alabama, New York, and Idaho, based on current listings on Migrate Mate as of November 2026. Industries with the most consistent volume include advertising agencies, entertainment studios, and consumer packaged goods brands.
How many art coordinator jobs are remote?
About 0% of art coordinator openings are fully remote or hybrid as of November 2026, with availability varying by industry. Digital asset management, campaign trafficking, and brand coordination roles tend to be the most remote-friendly, while positions tied to on-site print production or studio shoots typically require in-person work.
How do you become an art coordinator?
Most art coordinators start with a degree in graphic design, visual communications, or a related field, then build experience as a design assistant, production assistant, or creative operations support role. Building proficiency in Adobe Creative Suite and project management tools, assembling a portfolio that shows asset organization and project throughput, and gaining exposure to vendor or freelancer coordination are the practical steps that move candidates into coordinator-level roles.
How do you get hired as an art coordinator with little or no experience?
Focus on internships or freelance work that gave you hands-on exposure to asset management, creative briefing, or production timelines, even if the title wasn't formally coordinator. Hiring managers for junior art coordinator roles prioritize candidates who can demonstrate they've managed files, communicated revisions clearly, and kept a project moving, so document those contributions specifically on your resume and in your portfolio.
What does the art coordinator interview process look like?
Most art coordinator interviews include an initial screening call focused on your background and tool familiarity, followed by a portfolio review where you walk through one or two projects end to end. A second round often involves a practical exercise, such as organizing a mock asset library or reviewing a brief, and a conversation with a creative director or production lead to assess how you manage feedback and prioritize competing deadlines.
Where can I find and apply to art coordinator jobs?
You can find and apply to art coordinator jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your experience level and specialization, then apply directly to each listing that fits.
See All 16 Art Coordinator Jobs
Find roles that match your experience and apply in just a few clicks.
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