Assistant Construction Manager Jobs in Michigan

SERVPRO is seeking a highly organized, detail-oriented, and dependable individual to join our growing team as a Accounting & Construction Administrative Assistant.

This is a unique dual-role position that will support two essential areas of our business: our Construction Department and our Accounting Department. Approximately 50% of the position will focus on construction administration, while the remaining 50% will assist our bookkeeper with daily accounting and financial tasks.

The ideal candidate is someone who enjoys staying organized, takes pride in accuracy, can manage multiple responsibilities, and thrives in a fast-paced office environment.

Key Responsibilities

Construction Administration (Approximately 50%)

• Assist Construction Project Managers with maintaining organized, accurate, and up-to-date project files.
• Complete and maintain weekly XactAnalysis notes, ensuring project updates are accurate, timely, and professional.
• Monitor project documentation and follow up with Project Managers regarding missing or incomplete information.
• Assist with tracking project progress, deadlines, and outstanding administrative requirements.
• Help ensure construction files comply with company procedures and applicable insurance program requirements.
• Coordinate with Project Managers and office personnel to maintain efficient communication and workflow.
• Provide general administrative support to the Construction Department as needed.

Accounting & Bookkeeping Assistance (Approximately 50%)

• Assist the company bookkeeper with daily accounting and administrative responsibilities.
• Support accounts receivable activities, including tracking outstanding balances, recording payments, and assisting with collection follow-ups.
• Assist with payroll entry, including reviewing and entering employee hours and verifying information for accuracy.
• Help maintain accurate financial records and supporting documentation.
• Assist with invoice processing, payment tracking, and account reconciliation tasks.
• Organize and maintain accounting records, invoices, and related paperwork.
• Provide additional administrative support to the Accounting Department as needed.

Qualifications

• Previous experience in an administrative, accounting support, or office management role preferred.
• Strong organizational skills and exceptional attention to detail.
• Ability to prioritize tasks and manage responsibilities across two departments.
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Experience with accounting software, payroll systems, or accounts receivable processes preferred.
• Familiarity with XactAnalysis, Xactimate, or the insurance restoration industry is a plus, but not required.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with multiple team members.
• Professionalism and discretion when handling confidential employee and financial information.
• Dependable, proactive, and willing to take ownership of assigned responsibilities.

What We're Looking For

We are looking for someone who is more than just an administrative assistant. We want a team member who recognizes when something needs attention, follows through without constant supervision, and helps keep our departments running efficiently.

The right person will be comfortable switching between construction project administration and accounting responsibilities throughout the day while maintaining a high level of accuracy and organization.

Why Join SERVPRO?

• Join an established and growing restoration and construction company.
• Work with an experienced team in a professional office environment.
• Enjoy a diverse position with responsibilities across multiple departments.
• Develop valuable experience in construction administration, accounting, and business operations.
• Become an important part of a company that values teamwork, accountability, and attention to detail.

If you are organized, dependable, detail-oriented, and enjoy supporting a busy team, we encourage you to apply!

SERVPRO is an Equal Opportunity Employer.

Pay: $21.00 - $25.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person