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INTRODUCTION

Blackhawk Country Club, located in Danville, California, with the goal of being the leading private club for families and professionals in Northern California, delivering joy, connection, and excellence through our unparalleled facilities and signature experiences.

As a member of the Blackhawk Country Club leadership team, you play an integral role in executing toward our Club’s Vision and Strategic Plan. You will be expected to lead by example, using the language, behaviors, and attitude that we teach with our HAWKS CODE. In addition to your job-specific duties, you will contribute to Blackhawk Country Club being an employer of choice, maintaining best-in-market marketing and sales efforts, improving member experience with outstanding programming and services, and implementing investment plans into our world-class facility.

Position Summary

The Blackhawk Country Club is seeking a highly skilled and experienced Assistant Controller. The Assistant Controller role, which reports directly to the Chief Financial Officer, is responsible for the accurate and timely operating and capital financial accounting, preparing financial reports, maintaining financial schedules, and ensuring organized and compliant record keeping for the Club. The Assistant Controller position oversees all accounts and reporting systems and manages and directly executes as necessary all accounting procedures, processes, and policies for monthly and annual financial reporting, and audit, tax and business filing compliance. The Assistant Controller has managerial responsibility for the Senior Accountant, two Staff Accountants and an Accounting Administrator position.

The Assistant Controller works in close collaboration with the Chief Financial Officer and leaders to develop and maintain financial schedules and tools for accurate reporting, budgeting, forecasting, and special projects. The role seeks to continually improve internal controls, best industry practices, and reporting accuracy and relevance. The Assistant Controller will serve as a key liaison with the external auditors and prepare insightful input for the annual audit.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

• Oversee all financial accounting transaction-processing activities, including accounts receivable, billing, accounts payable, and general ledger functions.
• Prepares monthly, quarterly, and annual financial report packages and schedules, including profit and loss statements, balance sheets, capital tracking and summaries, and cash flow reports in a timely and accurate manner.
• Manages and successfully executes financial monthly and year end closing procedures and policies within established timelines, including bank reconciliations.
• Assists in the execution of the Club wide Annual Budgets.
• Develops and implements financial controls, processes, and procedures to ensure compliance with all financial regulations and best practices to promote risk mitigation and for continuous improvement in accuracy and relevance of reporting.
• Develops and maintains financial schedules and tools for accurate reporting, budgeting, forecasting and special projects.
• Develops and maintains quality control and sound operating procedures for staff and department operations and proactively seeks improvements in efficiency and productivity.
• Ensures Club’s accounting methods and procedures are in compliance with GAAP and emerging accounting and taxation standards.
• Supervises and provides direction to the current staff consisting of Senior Accountant, two Staff Accountants and an Accounting Administrator and monitors the day-to-day activities.
• Provides coaching and learning and development opportunities for current staff.
• Liaison with Club’s external auditors in facilitating annual audit process including advance schedule oversight and preparation including compliance with GAAP and state, local and Federal filing deadlines.
• Ensures all Club tax returns filings, and business licenses are maintained accurately and on time.
• Acts as a key contact and authorized signatory for Club bank accounts and resolves member accounting issues and vendor and payables issues.
• Periodically attends Club industry and financial education, networking and conference opportunities for accounting and Club trend awareness, benchmarking, and professional development.

Minimum Qualifications (Knowledge, Skills, and Abilities)

• Bachelor’s degree in Accounting, Finance, or Business Administration required; CPA designation strongly preferred
• 7+ years of progressive accounting/finance experience, including service as an Assistant Controller and/or Controller with full-cycle accounting, financial reporting, and audit oversight across both income statement and balance sheet
• Proven experience leading and developing teams of 3 or more direct reports
• 3+ years experience in hospitality, private club, or related service industry environment preferred
• Proficiency in financial management systems with a strong ability to optimize system capabilities and reporting; experience with ClubEssential is a plus
• Excellent leadership, interpersonal, and communication skills, with the ability to translate complex financial concepts for non-financial stakeholders, including members and board leadership
• Strong customer service orientation with the ability to effectively engage with club members, executive leadership, board members, and staff
• Hands-on, detail-oriented professional with a high degree of accuracy, strong organizational skills, and the ability to manage multiple priorities under tight deadlines
• Demonstrated integrity, discretion, and trustworthiness in handling sensitive financial information

Physical Demands and Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

• Mobility: The role requires extended periods of sitting at a computer station and during meeting attendance and frequent reaching or bending for filing or sorting of documents. The role requires periodic walking between physical Club locations.
• Manual Dexterity: Ability to use hands and fingers for tasks such as typing, writing, operating computer systems, and handling paperwork.
• Vision: Clear vision and ability to read written documents, computer screens, and equipment displays are essential for reviewing reports, analyzing data, and assessing operations.
• Hearing: Good hearing ability is necessary for effective communication with staff, members, guests, and vendors.
• Stamina: Periodically the role may involve reasonable extended hours during peak business periods or isolated special events.

WORK ENVIRONMENT

• Indoor/Outdoor Setting: Majority of work is performed indoors in an office or meeting setting.
• Temperature: The work environment may vary in temperature, depending on the location and season. It may include both heated and air-conditioned areas.
• Noise Level: The work environment may involve moderate levels of noise from the operation of office and IT equipment and from social and/or sporting events taking place in proximity to the office environment.
• Pressure: The role often involves working under pressure, especially in proximity to expected reporting, fiscal year end, presentations, and compliance filing deadlines.
• Interaction: Regular interaction with staff, guests, vendors, members, and other department heads is common, requiring effective communication, interpersonal skills, and diplomacy.
• Safety: Adherence to health and safety protocols as outlined in the Club’s policies and best practices is always expected.

The Blackhawk Country Club is an Equal Opportunity Employer, drug-free workplace, and complies with ADA regulations as applicable.