Administrative Assistant Jobs at Boston Medical Center with Visa Sponsorship
Administrative Assistant roles at Boston Medical Center sit at the heart of a large academic medical system, supporting clinical departments, research teams, and administrative operations. Boston Medical Center has a track record of sponsoring work visas for administrative staff, making it a realistic target for international candidates building a career in U.S. healthcare.
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Get Access To All JobsINTRODUCTION
The Executive Assistant, Anesthesiology provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff. In addition to general administrative support duties, the EA assists with research grant applications, tracking grant reporting, and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners, and sometimes opposition groups. Schedules meetings, makes travel arrangements, and processes travel reimbursements in a timely manner.
Position Summary:
Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff. In addition to general administrative support duties, the EA assists with research grant application, tracking grant reporting and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups. Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.
BASIC QUALIFICATIONS
Education:
- Bachelors Degree in related field is required or a combination of additional experience and training will be considered.
Experience:
- Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
- 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.
KNOWLEDGE AND SKILLS:
- Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
- Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
- Excellent written and verbal communication skills.
- Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
- High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
PREFERRED QUALIFICATIONS
JOB BENEFITS:
- Competitive pay
- Tuition reimbursement and tuition remission programs
- Highly subsidized medical, dental, and vision insurance options
- Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
- Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.
LOCATION:
Location: Boston, MA
Compensation Range:
$62,500.00 - $87,500.00
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
INTRODUCTION
The Executive Assistant, Anesthesiology provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff. In addition to general administrative support duties, the EA assists with research grant applications, tracking grant reporting, and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners, and sometimes opposition groups. Schedules meetings, makes travel arrangements, and processes travel reimbursements in a timely manner.
Position Summary:
Provides highly skilled administrative support to a Vice President, Medical Chair, or Chief Physician and his/her staff. In addition to general administrative support duties, the EA assists with research grant application, tracking grant reporting and performing web research on federal research funding trends. Identifies articles and opportunities of interest to the department by reviewing websites and printed media. Acts as the first point of contact for the Office and triages calls from other departments, donors, the media, other scientists, politicians, advocacy partners and sometimes opposition groups. Schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner.
BASIC QUALIFICATIONS
Education:
- Bachelors Degree in related field is required or a combination of additional experience and training will be considered.
Experience:
- Three to five years of experience in progressively more responsible positions in office administration with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
- 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.
KNOWLEDGE AND SKILLS:
- Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
- Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
- Excellent written and verbal communication skills.
- Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
- High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
PREFERRED QUALIFICATIONS
JOB BENEFITS:
- Competitive pay
- Tuition reimbursement and tuition remission programs
- Highly subsidized medical, dental, and vision insurance options
- Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
- Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.
LOCATION:
Location: Boston, MA
Compensation Range:
$62,500.00 - $87,500.00
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to Talentacquisition@bmc.org or call 617-638-8582 to let us know the nature of your request.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
See all 59+ Administrative Assistant at Boston Medical Center jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Administrative Assistant at Boston Medical Center roles.
Get Access To All JobsTips for Finding Administrative Assistant Jobs at Boston Medical Center Jobs
Tailor your resume to healthcare administration
Boston Medical Center's Administrative Assistant roles often support clinical or research departments. Highlight experience with medical scheduling, electronic health records, or compliance workflows to show you understand the operational demands of a hospital environment.
Verify your credentials meet hospital HR standards
Before applying, confirm your educational credentials are evaluated by a NACES-approved body if your degree is from outside the U.S. Boston Medical Center's HR process for sponsored roles typically requires documentation that meets USCIS evidentiary standards for specialty occupations.
Target open requisitions tied to specific departments
Boston Medical Center posts Administrative Assistant roles across many departments, from oncology to finance. Applying to department-specific listings, rather than generic postings, puts you in front of hiring managers who understand the operational need and are more likely to support sponsorship.
Understand the H-1B timeline before accepting an offer
If your role qualifies under H-1B, the cap lottery runs once a year with a registration window in March. Build this into your offer negotiation so you and your employer align on start dates, gap coverage, and whether premium processing is needed.
Ask about EB-2 or EB-3 pathways during the offer stage
Boston Medical Center sponsors both employment-based Green Card categories for administrative staff. Ask the recruiter directly whether PERM labor certification is part of their sponsorship package, as this affects your long-term planning significantly, especially if you're from a backlogged country.
Use Migrate Mate to find active openings faster
Searching for sponsorship-friendly roles manually is slow and unreliable. Use Migrate Mate to filter Administrative Assistant jobs at Boston Medical Center by visa type, so you only spend time on roles where sponsorship is already part of the hiring process.
Administrative Assistant at Boston Medical Center jobs are hiring across the US. Find yours.
Find Administrative Assistant at Boston Medical Center JobsFrequently Asked Questions
Does Boston Medical Center sponsor H-1B visas for Administrative Assistants?
Yes, Boston Medical Center sponsors H-1B visas for Administrative Assistant roles where the position meets USCIS specialty occupation requirements. Because administrative roles in healthcare can vary widely in scope, the strength of an H-1B petition often depends on the specific department, degree requirement for the role, and the complexity of duties involved. Roles supporting clinical research, compliance, or specialized medical departments tend to have a stronger case.
Which visa types are commonly used for Administrative Assistant roles at Boston Medical Center?
H-1B is the most common nonimmigrant work visa used for Administrative Assistant roles at Boston Medical Center, particularly for positions requiring a relevant bachelor's degree. For longer-term pathways, Boston Medical Center also sponsors EB-2 and EB-3 Green Card categories through PERM labor certification. The right visa depends on your qualifications, country of birth, and the specific requirements of the role you're applying for.
What qualifications or experience are expected for Administrative Assistant roles at Boston Medical Center?
Most Administrative Assistant positions at Boston Medical Center require a bachelor's degree, and many prefer candidates with prior experience in healthcare or hospital administration. Familiarity with electronic health records systems, medical terminology, and compliance procedures is a practical advantage. For sponsored roles, your degree field should be directly relevant to the position, as this supports the specialty occupation determination required for H-1B eligibility.
How do I apply for Administrative Assistant jobs at Boston Medical Center?
You can find and apply for Administrative Assistant roles at Boston Medical Center through Migrate Mate, which filters listings by visa sponsorship so you can focus on roles where sponsorship is already available. Applications typically require a resume, a cover letter, and documentation of your degree. If you're currently on OPT or a visa with limited work authorization, flag your status early in the process so the hiring team can plan accordingly.
How do I plan my timeline when pursuing a sponsored Administrative Assistant role at Boston Medical Center?
Timing depends on which visa pathway applies to your situation. H-1B cap-subject petitions require registration in March, with an October 1 start date at the earliest, so factor in a six-month or longer gap between offer and start. If you're already in H-1B status, a transfer to Boston Medical Center can happen without waiting for the next cap cycle. For EB-3 PERM cases, the process can take one to three years from initiation to approval, so the earlier the conversation with HR, the better.
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