Brookhaven National Laboratory Visa Sponsorship Jobs USA
Brookhaven National Laboratory is a leading U.S. Department of Energy research facility on Long Island, known for cutting-edge work in physics, chemistry, and life sciences. It has a strong track record of sponsoring work visas, making it a reliable option for international scientists and researchers pursuing careers in the U.S.
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Get Access To All JobsOrganization Overview
Brookhaven National Laboratory’s Guest Services Division plays a vital role in enabling the Laboratory’s world-class scientific mission by providing comprehensive, high-quality services to its departments, divisions, guests, users, and visiting researchers. Through a strong commitment to operational excellence and customer-focused support, the Division delivers exceptional on-site experience across Food Services, Conference Services, On-site Housing, Mail Services/Mailroom, Transportation Services, Fleet Services, Motor Pool, and QOL/BERA/Recreation programs. By ensuring these essential functions are executed with professionalism, accuracy, and responsiveness, Guest Services helps to create a seamless environment in which research teams and visiting collaborators can perform at their best, contributing directly to the success of Brookhaven’s scientific enterprise.
Position Description
The Guest Services Division is seeking a Guest Service Coordinator to join their team. This individual will provide comprehensive administrative and programmatic support within Guest Services, with primary responsibility for supporting Brookhaven Employees Recreation Association (BERA) and Quality of Life (QOL) initiatives. The position supports a broad range of administrative and operational functions, including payroll and timekeeping, scheduling, purchasing, registration systems, communications, and records management. The incumbent works collaboratively across departments and with external partners to ensure programs and services are delivered effectively and in alignment with Laboratory policies and procedures.
This position will report to BERA/QOL Supervisor and Division Manager. The hours of operation will be 8am to 4:30pm or 9am to 5:30pm with occasional weekend support.
Essential Duties and Responsibilities
- Provide administrative and operational support for BERA, QOL, and Recreation programs and services
- Coordinate and maintain the Laboratory Event Calendar (for BERA, QOL, Recreation program events) in collaboration with internal stakeholders
- Serve as a liaison with internal departments and external organizations to support program delivery
- Attend meetings, prepare agendas, and record and distribute meeting minutes
- Maintain and update project trackers, schedules, and program documentation
- Manage and update QOL, BERA, and Recreation webpages and communication platforms
- Administer and maintain program mailing lists and communication distribution tools
- Support recruitment and onboarding processes, including tracking documentation, maintaining rosters, monitoring training compliance, and coordinating offer letter documentation
- Process and track purchasing activities, including requisitions, invoices, reimbursements, and related financial documentation
- Provide administrative support for registration systems, including camps, lessons, and facility or program reservations
- Troubleshoot user issues related to registration systems and provide customer support
- Serve as a primary point of contact for program participants, responding to inquiries regarding schedules, registration, and services
- Prepare and distribute program communications, including announcements, flyers, schedules, and reports
- Maintain departmental records, including calendars, participation data, inventories, and files
- Support payroll and timekeeping functions, including data collection, verification, and record maintenance
- Perform general administrative duties, including data entry, filing, correspondence, scheduling, and document preparation
- Support special projects and perform additional duties as assigned by the Division Manager
- The above list of duties is not all inclusive of every duty performed by this position but does include the major elements in the job.
Required Knowledge, Skills and Abilities
- High School Diploma or GED
- At least 8 years of experience in administrative support, customer service, program coordination, or related operations.
- An Associates or Bachelor’s degree in Business Administration, Hospitality, Recreation, with coursework, or training, specifically related to the position requirements may offset qualifying experience of 2:1 (experience: college) years.
- Demonstrated organizational and time management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Experience with administrative system (e.g. Workday, Peoplesoft) or the ability to quickly learn new platform.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Knowledge, Skills and Abilities
- Experience supporting employee engagement, recreation, or quality-of-life programs
- Experience with payroll and timekeeping systems
- Experience with purchasing, financial tracking, or administrative compliance processes
- Experience working in a large, multi-service, or institutional environment
- Familiarity with event coordination, registration systems, or web content management tools
Environmental, Health, and Safety Requirements
- Office based with routine interaction across the Laboratory
- May require occasional schedule flexibility to support events or programs
- Some physical activity may be required, including lifting and transporting materials for events or programs
Other Information
Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $68,600 - $78,883 per year. You will be placed at the level and salary commensurate with your experience. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
About us
Brookhaven National Laboratory delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file
Organization Overview
Brookhaven National Laboratory’s Guest Services Division plays a vital role in enabling the Laboratory’s world-class scientific mission by providing comprehensive, high-quality services to its departments, divisions, guests, users, and visiting researchers. Through a strong commitment to operational excellence and customer-focused support, the Division delivers exceptional on-site experience across Food Services, Conference Services, On-site Housing, Mail Services/Mailroom, Transportation Services, Fleet Services, Motor Pool, and QOL/BERA/Recreation programs. By ensuring these essential functions are executed with professionalism, accuracy, and responsiveness, Guest Services helps to create a seamless environment in which research teams and visiting collaborators can perform at their best, contributing directly to the success of Brookhaven’s scientific enterprise.
Position Description
The Guest Services Division is seeking a Guest Service Coordinator to join their team. This individual will provide comprehensive administrative and programmatic support within Guest Services, with primary responsibility for supporting Brookhaven Employees Recreation Association (BERA) and Quality of Life (QOL) initiatives. The position supports a broad range of administrative and operational functions, including payroll and timekeeping, scheduling, purchasing, registration systems, communications, and records management. The incumbent works collaboratively across departments and with external partners to ensure programs and services are delivered effectively and in alignment with Laboratory policies and procedures.
This position will report to BERA/QOL Supervisor and Division Manager. The hours of operation will be 8am to 4:30pm or 9am to 5:30pm with occasional weekend support.
Essential Duties and Responsibilities
- Provide administrative and operational support for BERA, QOL, and Recreation programs and services
- Coordinate and maintain the Laboratory Event Calendar (for BERA, QOL, Recreation program events) in collaboration with internal stakeholders
- Serve as a liaison with internal departments and external organizations to support program delivery
- Attend meetings, prepare agendas, and record and distribute meeting minutes
- Maintain and update project trackers, schedules, and program documentation
- Manage and update QOL, BERA, and Recreation webpages and communication platforms
- Administer and maintain program mailing lists and communication distribution tools
- Support recruitment and onboarding processes, including tracking documentation, maintaining rosters, monitoring training compliance, and coordinating offer letter documentation
- Process and track purchasing activities, including requisitions, invoices, reimbursements, and related financial documentation
- Provide administrative support for registration systems, including camps, lessons, and facility or program reservations
- Troubleshoot user issues related to registration systems and provide customer support
- Serve as a primary point of contact for program participants, responding to inquiries regarding schedules, registration, and services
- Prepare and distribute program communications, including announcements, flyers, schedules, and reports
- Maintain departmental records, including calendars, participation data, inventories, and files
- Support payroll and timekeeping functions, including data collection, verification, and record maintenance
- Perform general administrative duties, including data entry, filing, correspondence, scheduling, and document preparation
- Support special projects and perform additional duties as assigned by the Division Manager
- The above list of duties is not all inclusive of every duty performed by this position but does include the major elements in the job.
Required Knowledge, Skills and Abilities
- High School Diploma or GED
- At least 8 years of experience in administrative support, customer service, program coordination, or related operations.
- An Associates or Bachelor’s degree in Business Administration, Hospitality, Recreation, with coursework, or training, specifically related to the position requirements may offset qualifying experience of 2:1 (experience: college) years.
- Demonstrated organizational and time management skills with the ability to manage multiple priorities
- Excellent written and verbal communication skills
- Proficiency in Microsoft Office Suite
- Experience with administrative system (e.g. Workday, Peoplesoft) or the ability to quickly learn new platform.
- Ability to maintain confidentiality and handle sensitive information with discretion.
Preferred Knowledge, Skills and Abilities
- Experience supporting employee engagement, recreation, or quality-of-life programs
- Experience with payroll and timekeeping systems
- Experience with purchasing, financial tracking, or administrative compliance processes
- Experience working in a large, multi-service, or institutional environment
- Familiarity with event coordination, registration systems, or web content management tools
Environmental, Health, and Safety Requirements
- Office based with routine interaction across the Laboratory
- May require occasional schedule flexibility to support events or programs
- Some physical activity may be required, including lifting and transporting materials for events or programs
Other Information
Brookhaven National Laboratory is committed to providing fair, equitable and competitive compensation. The full salary range for this position is $68,600 - $78,883 per year. You will be placed at the level and salary commensurate with your experience. Salary offers will be commensurate with the final candidate’s qualification, education and experience and considered with the internal peer group.
Brookhaven National Laboratory is committed to employee success and we believe that a comprehensive employee benefits program is an important and meaningful part of the compensation employees receive. Review more information at BNL | Benefits Program
Brookhaven National Laboratory requires all non-badged personnel including visitors to produce a REAL-ID or REAL-ID compliant documentation to access Brookhaven National Laboratory – view more information at www.bnl.gov/real-id. This is due to nationwide identification requirements for federal site access as required by the federal REAL ID Act. Those not in possession of a REAL ID-compliant document will not be permitted to access the site which includes access to the Laboratory for interviews.
About us
Brookhaven National Laboratory delivers discovery science and transformative technology to power and secure the nation’s future. Brookhaven Lab is a multidisciplinary laboratory with seven Nobel Prize-winning discoveries, 37 R&D 100 Awards, and more than 70 years of pioneering research. The Lab is primarily supported by the U.S. Department of Energy’s (DOE) Office of Science. Brookhaven Science Associates (BSA) operates and manages the Laboratory for DOE. BSA is a partnership between Battelle and The Research Foundation for the State University of New York on behalf of Stony Brook University. BSA salutes our veterans and active military members with careers that leverage the skills and unique experience they gained while serving our country, learn more at BNL | Opportunities for Veterans at Brookhaven National Laboratory.
Equal Opportunity/Affirmative Action Employer
Guided by our core values of integrity, responsibility, innovation, respect, and teamwork, Brookhaven Science Associates is an Equal Employment Opportunity Employer-Vets/Disabled. We are committed to fostering a respectful and collaborative environment that fuels scientific discovery. We consider all qualified applicants without regard to any characteristic protected by law. All qualified individuals are encouraged to apply. We ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. *VEVRAA Federal Contractor
BSA employees are subject to restrictions related to participation in Foreign Government Talent Recruitment Programs, as defined and detailed in United States Department of Energy Order 486.1A. You will be asked to disclose any such participation at the time of hire for review by Brookhaven. The full text of the Order may be found at: https://www.directives.doe.gov/directives-documents/400-series/0486.1-BOrder-a/@@images/file
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Get Access To All JobsTips for Finding Brookhaven National Laboratory Visa Sponsorship Jobs USA
Target research scientist and engineering roles first
Brookhaven's sponsorship activity is concentrated in research-intensive positions, think physicists, chemists, computational scientists, and engineers. Focusing your search on these roles gives you the best chance of landing a position with visa support.
Understand that H-1B is the primary pathway here
Brookhaven National Laboratory sponsors H-1B visas as its core work authorization path for international hires. Knowing this upfront lets you confirm your eligibility and prepare your documentation before reaching the offer stage.
Align your academic credentials with their research mission
Brookhaven recruits heavily from graduate and postdoctoral pipelines in STEM fields. A PhD or advanced degree in physics, materials science, biology, or a related discipline significantly strengthens your candidacy for sponsored roles.
Apply well ahead of the H-1B cap season
If you're targeting an H-1B sponsorship, time your application to give Brookhaven room to file before the April 1 cap deadline. Starting conversations with the hiring team in late fall or early winter gives both sides sufficient runway.
Use Migrate Mate to find verified sponsoring roles at national labs
National laboratory roles with visa sponsorship can be hard to identify. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history, making it easier to find current openings at institutions like Brookhaven that actively hire international candidates.
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Find Brookhaven National Laboratory JobsFrequently Asked Questions
Does Brookhaven National Laboratory sponsor H-1B visas?
Yes, Brookhaven National Laboratory sponsors H-1B visas and is considered one of the more active sponsors among U.S. national laboratories. Sponsorship is concentrated in research scientist, engineer, and technical specialist roles. If you hold a relevant advanced degree and have an offer in hand, Brookhaven has a clear track record of supporting the H-1B process for qualified candidates.
Which visa types does Brookhaven National Laboratory sponsor?
Brookhaven sponsors H-1B, F-1 OPT, F-1 CPT, TN, and J-1 visas. This range reflects the lab's commitment to recruiting international talent at multiple career stages, from students on OPT and CPT to experienced researchers on H-1B and exchange visitors on J-1. TN sponsorship serves Canadian and Mexican nationals in qualifying STEM roles.
What types of roles at Brookhaven National Laboratory typically receive visa sponsorship?
Sponsorship at Brookhaven is most common in research scientist, postdoctoral researcher, physicist, chemist, computational scientist, and engineering positions. These roles align directly with the lab's mission in basic and applied science. Administrative or support positions are less likely to be sponsored. Candidates with PhDs or advanced STEM degrees in fields matching Brookhaven's research programs are the strongest fit.
How do I apply for a sponsored role at Brookhaven National Laboratory?
Start by identifying open positions that match your research background. Apply through Brookhaven's official careers portal, clearly noting your visa status and work authorization needs in your application. If you advance to interviews, discuss sponsorship directly with the hiring manager or HR contact early in the process. For students, pursuing an OPT or CPT appointment first is a practical entry point toward long-term sponsorship.
How do I find current visa-sponsored job openings at Brookhaven National Laboratory?
The most efficient way is to use Migrate Mate, which aggregates and verifies visa sponsorship data so you can filter job listings by sponsor history. This saves you from manually checking whether a national lab employer actually sponsors, Migrate Mate confirms it using real filing data. Filter for Brookhaven specifically to see which roles are currently open and aligned with your background.
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