Case Western Reserve University Visa Sponsorship Jobs USA
Case Western Reserve University is a leading research institution in Cleveland, Ohio, with a strong track record of sponsoring international talent across academic, research, and administrative roles. For skilled professionals seeking visa sponsorship in higher education, it's one of the more active university employers to target.
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Get Access To All JobsSalary Grade
Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
Working under general direction to address the critical need for transparent stakeholder communication, the Facilities Service and Communications Coordinator focuses on the intersection of space-planning data and user experience. Serving as the central communications hub, the coordinator bridges technical teams and academic stakeholders by notifying faculty, staff, and students of facility updates, construction timelines, and service interruptions. The coordinator manages move logistics, serves as a customer service liaison, assists with the precise documentation of space use, and maintains the facilities management database on behalf of the College of Arts and Sciences to support strategic space-planning models.
ESSENTIAL FUNCTIONS
-
Act as the central communications hub for the college’s facilities team, translating technical maintenance, utility shutdowns, and construction schedules into clear, user-focused notifications. Author and distribute timely alerts about facility updates, construction timelines, and service interruptions to affected faculty, staff, and academic departments. Serve as the primary point of contact for customer inquiries and gather user feedback on facilities services. (40%)
-
Coordinate the administrative logistics, scheduling, and stakeholder planning for moves of finishes, equipment, furniture, and personnel upon project completions or departmental re-allocations. Work directly with department chairs, faculty, and staff undergoing transitions to provide moving supplies, establish timelines, minimize disruption to academic and research growth, and ensure a seamless move-in experience. (25%)
-
Maintain, update, and audit the college’s facilities management databases and space utilization records. Assist the director in documenting precise physical space allocations across the college. Ensure data accuracy to support leadership in generating space planning models and scenarios for future hiring, laboratory expansions, and grant proposals. (25%)
-
Maintain departmental files, organize building inspection reports, process routine access paperwork, and perform general administrative support duties for the facilities team. (10%)
NONESSENTIAL FUNCTIONS
Perform other duties as assigned. (<1%)
CONTACTS
Department: Continuous contact with members of the dean's office staff, department chairs, administrative assistants, and faculty to communicate logistics, verify space data, distribute construction alerts, and resolve customer service issues. Continuous collaboration with the director and assistant director.
University: Regular contact with Case Western Reserve University service providers including UTech, Telephone Services, Access Services, Campus Planning and Facilities Management, and the Registrar's Office to coordinate logistical transitions and administrative tracking.
External: Regular contact with office furniture vendors, commercial moving companies, and professional coordinators.
Students: Frequent contact with students regarding space use, building hours, and general facilities inquiries.
SUPERVISORY RESPONSIBILITIES
None. May coordinate or monitor the day-to-day tasks of student administrative employees or temporary move helpers.
QUALIFICATIONS
Experience: 3 to 5 years of experience in an administrative coordination, corporate/institutional communications, project coordination, or high-touch customer service role required. Extensive computer experience with Microsoft Office Suite (Word, Excel, PowerPoint) is required. Experience within an academic department or higher education setting is highly preferred. Basic familiarity with data management software, space tracking databases, or AutoCAD applications is preferred.
Education: High School education required. Bachelor's degree in communications, business administration, information management, or a closely related field preferred.
REQUIRED SKILLS
-
Must exhibit excellent oral and written communication, drafting, and copy-editing skills.
-
Exceptional organizational skills.
-
Meticulous attention to detail.
-
Proven proficiency in handling multiple overlapping tasks and deadlines.
-
Exceptional interpersonal skills with a demonstrated ability to work closely as a collaborative team member on behalf of the college.
-
Discretion, excellent judgment, tact, and deep diplomacy are essential.
-
High level of professionalism, empathy, and flexibility.
-
Strong interpersonal and oral communication skills to work collaboratively with a varied campus community.
-
Willingness to learn and work with artificial intelligence (AI) tools and technologies.
-
Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
-
Ability to meet consistent attendance.
-
Ability to interact with colleagues, supervisors, and customers face to face.
WORKING CONDITIONS
Standard office environment operating at a stationary computer workstation within a fast-paced administrative office. Position is subject to moderate mental and scheduling pressure associated with multiple deadlines, conflicting communication requests, and short lead times. Occasional field presence required within college buildings to verify space utilization layouts, audit database records, or coordinate move-day logistics, involving minor exposure to construction dust or noise. May occasionally be required to move or lift light objects such as informational signage, move packets, or office supplies (up to 20 pounds). Must meet consistent face-to-face attendance requirements.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
Salary Grade
Case Western Reserve University is committed to providing a transparent estimate of the salary for this position at the time of its posting. The starting wage rate is $19.32 per hour, depending on qualifications, experience, department budgets, and industry data.
Employees receive more than just a paycheck. University employees enjoy a comprehensive benefits package that includes excellent healthcare, retirement plans, tuition assistance, paid time off, and a winter recess.
Job Description
POSITION OBJECTIVE
Working under general direction to address the critical need for transparent stakeholder communication, the Facilities Service and Communications Coordinator focuses on the intersection of space-planning data and user experience. Serving as the central communications hub, the coordinator bridges technical teams and academic stakeholders by notifying faculty, staff, and students of facility updates, construction timelines, and service interruptions. The coordinator manages move logistics, serves as a customer service liaison, assists with the precise documentation of space use, and maintains the facilities management database on behalf of the College of Arts and Sciences to support strategic space-planning models.
ESSENTIAL FUNCTIONS
-
Act as the central communications hub for the college’s facilities team, translating technical maintenance, utility shutdowns, and construction schedules into clear, user-focused notifications. Author and distribute timely alerts about facility updates, construction timelines, and service interruptions to affected faculty, staff, and academic departments. Serve as the primary point of contact for customer inquiries and gather user feedback on facilities services. (40%)
-
Coordinate the administrative logistics, scheduling, and stakeholder planning for moves of finishes, equipment, furniture, and personnel upon project completions or departmental re-allocations. Work directly with department chairs, faculty, and staff undergoing transitions to provide moving supplies, establish timelines, minimize disruption to academic and research growth, and ensure a seamless move-in experience. (25%)
-
Maintain, update, and audit the college’s facilities management databases and space utilization records. Assist the director in documenting precise physical space allocations across the college. Ensure data accuracy to support leadership in generating space planning models and scenarios for future hiring, laboratory expansions, and grant proposals. (25%)
-
Maintain departmental files, organize building inspection reports, process routine access paperwork, and perform general administrative support duties for the facilities team. (10%)
NONESSENTIAL FUNCTIONS
Perform other duties as assigned. (<1%)
CONTACTS
Department: Continuous contact with members of the dean's office staff, department chairs, administrative assistants, and faculty to communicate logistics, verify space data, distribute construction alerts, and resolve customer service issues. Continuous collaboration with the director and assistant director.
University: Regular contact with Case Western Reserve University service providers including UTech, Telephone Services, Access Services, Campus Planning and Facilities Management, and the Registrar's Office to coordinate logistical transitions and administrative tracking.
External: Regular contact with office furniture vendors, commercial moving companies, and professional coordinators.
Students: Frequent contact with students regarding space use, building hours, and general facilities inquiries.
SUPERVISORY RESPONSIBILITIES
None. May coordinate or monitor the day-to-day tasks of student administrative employees or temporary move helpers.
QUALIFICATIONS
Experience: 3 to 5 years of experience in an administrative coordination, corporate/institutional communications, project coordination, or high-touch customer service role required. Extensive computer experience with Microsoft Office Suite (Word, Excel, PowerPoint) is required. Experience within an academic department or higher education setting is highly preferred. Basic familiarity with data management software, space tracking databases, or AutoCAD applications is preferred.
Education: High School education required. Bachelor's degree in communications, business administration, information management, or a closely related field preferred.
REQUIRED SKILLS
-
Must exhibit excellent oral and written communication, drafting, and copy-editing skills.
-
Exceptional organizational skills.
-
Meticulous attention to detail.
-
Proven proficiency in handling multiple overlapping tasks and deadlines.
-
Exceptional interpersonal skills with a demonstrated ability to work closely as a collaborative team member on behalf of the college.
-
Discretion, excellent judgment, tact, and deep diplomacy are essential.
-
High level of professionalism, empathy, and flexibility.
-
Strong interpersonal and oral communication skills to work collaboratively with a varied campus community.
-
Willingness to learn and work with artificial intelligence (AI) tools and technologies.
-
Ability to demonstrate successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
-
Ability to meet consistent attendance.
-
Ability to interact with colleagues, supervisors, and customers face to face.
WORKING CONDITIONS
Standard office environment operating at a stationary computer workstation within a fast-paced administrative office. Position is subject to moderate mental and scheduling pressure associated with multiple deadlines, conflicting communication requests, and short lead times. Occasional field presence required within college buildings to verify space utilization layouts, audit database records, or coordinate move-day logistics, involving minor exposure to construction dust or noise. May occasionally be required to move or lift light objects such as informational signage, move packets, or office supplies (up to 20 pounds). Must meet consistent face-to-face attendance requirements.
EEO Statement
Case Western Reserve University is an equal opportunity employer. All applicants are protected under federal and state laws and university policy from discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, protected veteran status, disability, age and genetic information.
Reasonable Accommodations
Case Western Reserve University complies with the Americans with Disabilities Act regarding reasonable accommodations for applicants with disabilities. Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the CWRU Office of Equity at 216-368-3066 to request a reasonable accommodation. Determinations as to granting reasonable accommodations for any applicants will be made on a case-by-case basis.
Job Roles at Case Western Reserve University
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Get Access To All JobsTips for Finding Case Western Reserve University Visa Sponsorship Jobs USA
Focus on research and faculty-track roles
Case Western's sponsorship activity is concentrated in research, science, and academic positions. Target postdoctoral fellowships, faculty openings, and lab-based roles where H-1B and Green Card sponsorship is most consistently offered for international candidates.
Understand the university's H-1B sponsorship process
Case Western processes H-1B petitions through its international offices. Reach out to the Office of International Students and Scholar Services early to understand institutional timelines and any department-level approval steps before accepting an offer.
Leverage OPT and CPT as a pathway in
Case Western actively supports F-1 students through OPT and CPT. If you're completing a degree there, use that period to demonstrate value to your department, as internal hires often have an easier path to H-1B sponsorship discussions.
Target departments with active hiring histories
STEM-heavy schools like engineering, medicine, and nursing at Case Western tend to sponsor more frequently. Prioritize applications to departments with ongoing research funding, as grant-backed positions are more likely to include visa sponsorship.
Align your credentials to specialty occupation standards
Case Western's H-1B filings are strongest where roles require a specific degree field. Make sure your resume clearly links your degree to the job's technical requirements, since specialty occupation qualification is central to university-sponsored H-1B petitions.
Search for verified sponsorship roles before applying
Not every university role includes sponsorship. Migrate Mate surfaces verified sponsors so you can filter by real sponsorship history, helping you identify Case Western openings where international candidates are genuinely considered before you invest time applying.
Frequently Asked Questions
Does Case Western Reserve University sponsor H-1B visas?
Yes, Case Western Reserve University sponsors H-1B visas and is one of the more active university employers for this visa type. Sponsorship is most common in research, faculty, and specialized professional roles. The university's international office handles petition processing, so candidates should confirm sponsorship availability with their hiring department before or during the offer stage.
Which visa types does Case Western Reserve University sponsor?
Case Western Reserve University sponsors H-1B and TN visas for skilled workers, and supports Green Card sponsorship through EB-2 and EB-3 categories for qualifying employees. The university also facilitates F-1 OPT and CPT authorization for enrolled international students. The mix of visa types reflects a broad commitment to retaining international talent across academic and research roles.
Which departments or roles at Case Western Reserve University are most likely to offer visa sponsorship?
Research-intensive departments in medicine, engineering, computer science, and the natural sciences are the most consistent sources of sponsored roles at Case Western. Postdoctoral researchers, research scientists, faculty, and specialized administrative staff in grant-funded programs tend to receive sponsorship most reliably. Roles tied to ongoing federal or institutional research funding are your strongest targets.
How do I find open jobs at Case Western Reserve University that offer visa sponsorship?
Migrate Mate lets you filter job listings by verified sponsorship history, making it straightforward to find Case Western Reserve University positions where international applicants are genuinely considered. You can also monitor the university's own careers portal and look for postings that reference visa sponsorship or international hiring eligibility directly in the job description.
How do I time my application to Case Western Reserve University around H-1B deadlines?
The H-1B cap registration window typically opens in March, with an October 1 start date if selected. For cap-subject roles at Case Western, you'd need a job offer and filed petition before that window. Universities are also cap-exempt employers, meaning some roles can be filed year-round outside the lottery, so clarifying your role's cap status with the hiring department is an important early step.