ANNOUNCMENT OF POSITION VACANCY

FLSA Status:

United States of America (Exempt)

Compensation:

$45,000.00-48,000.00
Commensurate with education and experience. Excellent health and retirement benefits package:

SECTION I - OUR VALUES CULTIVATE OUR VISION AND CULTURE

At CMU, we believe in acting from a foundation of goodwill. This belief gives us the courage to form meaningful relationships, embark on joint endeavors and take risks in the pursuit of new possibilities. It’s this courage that enables the Mavily to explore new ways of thinking and doing, knowing that there is no perfect solution, no perfect idea.

From this place of humility and courage, we’ve built a culture of resilience. We invest in the future by continuously adapting to change, overcoming challenges, and seizing new opportunities. We recognize that change is constant, and our resilience allows us to embrace it with confidence. Endless curiosity drives us to approach the unexpected as if it were expected, seeing opportunities for discovery and renewal in every challenge. In this community rooted in love and dignity, curiosity thrives, leading to endless opportunities for growth and advancement.

Inspired by the soul of the West—the spirit that our region embodies—we emerge as a force for positive change, harnessing our collective power to build a Human Scale University that reflects our values and brings to life our shared vision of the world we aspire to create.

Colorado Mesa University Core Values

Love - Extending oneself for nurturing the growth of self and others

Dignity - Respecting the intrinsic value of each person and believing that others act from a foundation of goodwill

Courage - Taking risks in the pursuit of new possibilities

Humility - Suspending one’s ego and pride to recognize that no idea is perfect and being open to the input of others

Resiliency - Investing in the future by adapting to changes, overcoming challenges and pursuing Opportunity

Curiosity - Cultivating awe and exploring the unknown

Power - The strength to act collaboratively with individual agency to achieve our goals

SECTION II – THE SEAT

At CMU, we look at every position as a seat. Every seat is vital and the individual in the seat contributes significantly to our mission of providing an affordable and accessible education and forming meaningful and mutually enriching partnerships that support the well-being and vibrancy of our community. As a human centric organization, a priority is to ensure we have the “right seats” in our organization, and that the expectations, ownership and accountabilities are defined and communicated clearly for the success of the individuals holding the seats.

The Professional Staff Assistant to the Occupational Therapy Program Director is responsible for all aspects of the day-to-day operations of the occupational therapy master’s program. The Professional Staff Assistant will develop, direct, and coordinate the daily operations and public relations of the Occupational Therapy Master’s program by providing administrative assistance to the Program Director, responding to student and faculty concerns, maintaining course records, financial and budgeting management, and assisting with the preparation of reports, documents, and dossiers.

OVERVIEW AND ROLE SCOPE OF TEAM AND/OR TASKS

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Provides professional assistance to the Occupational Therapy Program Director, Head of Kinesiology, and program faculty in the overall administration of the Occupational Therapy Program. Includes the authority to make and commit to administrative decisions on behalf of the program director and department head, in accordance with established policies and procedures.

• Supervises and manages the daily operations of the Occupational Therapy Program office. Schedules and monitors appointments, prepares reports for meetings, answers routine inquiries, and aids in ensuring the image of the University and the Kinesiology department, specifically the Occupational Therapy program is upheld to exemplary standards. Supervises and manages work study students.

• Responds to student and faculty questions and concerns according to departmental and university policies and procedures. Takes the appropriate steps to investigate, resolve, or appropriately address issues using independent judgment.

• Participates in all assigned meetings, takes minutes, and transcribes in a prompt fashion for dissemination to program attendees.

• Independently plans and prepares reports necessary for data collection of program inventory. Secures necessary program materials via fax, postal service, or university procurement. Follows program budget and maintains documents on all program invoices for equipment, office materials, and classroom supplies. Orders and tracks all departmental supplies as well as assists faculty with obtaining needed classroom supplies and materials.

• Plans, organizes, and prepares major projects and activities for the Occupational Therapy Program. This includes research, analysis, development of drafts or materials, and monitoring of projects.

• Handles incoming and outgoing telephone calls as well as independently follows up on phone, written, and email correspondence with related departments throughout the university and with the public.

• Establishes and maintains courteous, cooperative, service-oriented relationships, with the public and other members of the department. Demonstrates effective problem-solving skills and professional behavior.

• Participate in organizing materials and creating documents necessary for initial and ongoing accreditation.

• Serves as a resource for knowledge for the public, students, faculty, and other departments. Controls office workflow, exercising substantial judgment and working with minimal supervision.

• Maintains all student files including any electronic records according to ACOTE policies.

• Ensures FERPA policies are followed for any communication regarding students. Reviews, analyzes, and comprehends sensitive and legal/confidential materials in the function of this office (e.g., FERPA). Advises and handles dissemination and coordination of such matters, utilizing correct protocols. Understands the role of FERPA in this environment.

• Plans, organizes, and arranges for the hosting of various meetings, events, or activities sponsored by, or involving the Occupational Therapy program. This includes arranging for facilities, orientations, and hosting events with the department for potential students and fieldwork sites.

• Ensures speakers and faculty have functional IT equipment and problem-solves how to obtain assistance in the case of malfunction. Plans and organizes room accommodations, meals, and general coordination of specific events or activities.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

DISCLAIMER - This position description is only a summary of the typical functions of this seat, and not an exhaustive list of all responsibilities and areas of accountability.

Required Qualifications:

• Bachelor’s degree from an accredited college or university.

• Minimum of two years’ related experience in office/project management.

• Proficient with all Microsoft Office Suite applications to include, Word, Excel, Outlook and Adobe Acrobat.

• Excellent organizational skills due to multiple assignments and fluctuating priorities.

• Must be detail-oriented and have the ability to communicate effectively and clearly both verbally and in writing.

• Assistance with budget

Preferred Qualifications:

• Experience in a direct support relationship in an institution of higher education or similar type of organization preferred.

HOW TO APPLY:

Applicants will be asked to complete an online application by creating a profile and then providing personal and demographic information. In addition, please be prepared to upload a:

• Cover letter
• Resume
• Copy of transcripts for all degrees completed (if your transcripts include a social security number or birthdate, please redact that information before uploading the document. Official transcripts will be required upon hire)

Colorado Mesa University is particularly interested in candidates who have experience working with students from diverse backgrounds and who have a demonstrated commitment to improving the levels of access and success for underrepresented students within higher education.

Colorado Mesa University is committed to providing a safe and productive learning and living community. To achieve that goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include reference checks, a criminal history record check, and when appropriate, a financial and/or motor vehicle history. Applicant must be able to verify U.S. employment eligibility. Colorado Mesa University is an Equal Opportunity Employer, committed to a culturally diverse faculty, staff and student body. Women and minorities are encouraged to apply. Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided reasonable accommodation upon request to enable the person to complete an employment assessment. To request an accommodation, please contact the CMU Human Resources Office by phone or email. You may be asked to provide additional information, including medical documentation, regarding functional limitations and the type of accommodation needed.