Administrative Assistant Jobs at MaineHealth with Visa Sponsorship
Administrative Assistant roles at MaineHealth span clinical operations, department coordination, and patient services support across a large regional health system. MaineHealth has a track record of sponsoring work visas for qualified candidates in this function, making it a viable target for international job seekers navigating U.S. healthcare hiring.
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Get Access To All JobsDescription
Clerical/Administrative Support
Point of Care
Req #: 73403
SUMMARY:
The Administrative Assistant – Point of Care (POC) role performs a combination of administrative and operational support work for inpatient and ambulatory point of care testing. This role is responsible for tracking and maintaining POC user information.
BASIC QUALIFICATIONS
- Education: High school diploma or GED preferred.
- License/Certifications: N/A
- Experience: One year administrative support experience preferred.
- Additional Skills/Requirements Required: Proficient Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
ADDITIONAL INFORMATION
With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.
We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.
MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.
If you have questions about this role, please contact alyssa.lewis@mainehealth.org.
Description
Clerical/Administrative Support
Point of Care
Req #: 73403
SUMMARY:
The Administrative Assistant – Point of Care (POC) role performs a combination of administrative and operational support work for inpatient and ambulatory point of care testing. This role is responsible for tracking and maintaining POC user information.
BASIC QUALIFICATIONS
- Education: High school diploma or GED preferred.
- License/Certifications: N/A
- Experience: One year administrative support experience preferred.
- Additional Skills/Requirements Required: Proficient Microsoft Office skills.
- Additional Skills/Requirements Preferred: N/A
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
ADDITIONAL INFORMATION
With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.
We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.
MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.
If you have questions about this role, please contact alyssa.lewis@mainehealth.org.
See all 29+ Administrative Assistant at MaineHealth jobs
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Get Access To All JobsTips for Finding Administrative Assistant Jobs at MaineHealth Jobs
Tailor your resume to healthcare operations
MaineHealth hires Administrative Assistants across clinical departments, so highlight experience with medical scheduling, EMR systems, or patient-facing coordination. Generic office skills matter less here than familiarity with healthcare workflows and HIPAA-sensitive environments.
Verify your credential equivalency before applying
If your degree or professional training is from outside the U.S., get a credential evaluation from a NACES-approved agency before submitting applications. MaineHealth's HR team will need to confirm your qualifications meet the specialty occupation threshold USCIS requires for H-1B sponsorship.
Target departments with recurring administrative openings
MaineHealth's larger facilities, including Maine Medical Center, consistently post Administrative Assistant roles across oncology, cardiology, and surgical services. Focusing your search on high-volume clinical departments increases the likelihood of finding a manager with prior sponsorship experience.
Use Migrate Mate to filter MaineHealth's open roles
Search MaineHealth's Administrative Assistant listings directly on Migrate Mate, which filters specifically for visa-sponsoring employers. This saves time compared to parsing general job boards that don't surface sponsorship history alongside open positions.
Clarify sponsorship timing during the offer stage
Ask the hiring manager whether H-1B sponsorship would begin at hire or require an internal transfer to a sponsoring entity within the MaineHealth system. Some health system subsidiaries handle petitions differently, and confirming this before accepting an offer avoids delays during USCIS filing.
Account for F-1 OPT cap-gap when timing your start date
If you're on F-1 OPT and MaineHealth files your H-1B petition before April 1, your cap-gap protection extends your work authorization through October 1. Coordinate your start date with MaineHealth's HR team to ensure continuous employment authorization during the transition period.
Administrative Assistant at MaineHealth jobs are hiring across the US. Find yours.
Find Administrative Assistant at MaineHealth JobsFrequently Asked Questions
Does MaineHealth sponsor H-1B visas for Administrative Assistants?
Yes, MaineHealth sponsors H-1B visas for Administrative Assistant roles when the position meets USCIS specialty occupation requirements. The role generally needs to require a bachelor's degree or its equivalent in a relevant field. Sponsorship availability can vary by department and facility within the MaineHealth system, so confirming with the hiring team during the offer process is important.
How do I apply for Administrative Assistant jobs at MaineHealth?
Applications go through MaineHealth's careers portal, where roles are listed by facility and department. You can also browse current Administrative Assistant openings at MaineHealth with sponsorship context on Migrate Mate, which surfaces positions alongside the company's visa sponsorship history. Tailor your application to the specific department's clinical or operational focus rather than submitting a generic resume.
Which visa types does MaineHealth commonly use for Administrative Assistant roles?
MaineHealth has sponsored H-1B visas for Administrative Assistants and also works with F-1 OPT, F-1 CPT, TN, and J-1 visa holders. TN visas apply only to Canadian and Mexican nationals in qualifying professional categories. J-1 sponsorship is typically tied to exchange programs. The right visa type depends on your nationality, degree field, and current immigration status.
What qualifications does MaineHealth expect for Administrative Assistant positions?
MaineHealth typically looks for candidates with a bachelor's degree, strong organizational skills, and experience in a healthcare or professional services environment. Familiarity with electronic medical record systems, medical terminology, and HIPAA compliance standards strengthens your application significantly. Roles in clinical departments may also require prior experience supporting physicians, nursing staff, or care coordination teams.
How long does the H-1B sponsorship process take at a healthcare employer like MaineHealth?
The standard H-1B timeline runs from filing in April to an October 1 start date, assuming USCIS cap selection. Premium processing through USCIS reduces the adjudication window to 15 business days but does not change the October 1 cap start date. MaineHealth's HR or legal team will coordinate the Labor Condition Application with DOL before filing the I-129 petition with USCIS.
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