Office Administrator Jobs at MaineHealth with Visa Sponsorship
MaineHealth hires Office Administrators across its hospital network and affiliated clinics throughout Maine and New Hampshire. The organization has a track record of sponsoring work visas for administrative roles, making it a realistic target for international candidates with healthcare office experience and the right credentials.
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Memorial Hospital
Clerical/Administrative Support
Req #: 71793
For a limited time, MaineHealth is offering a $3,000 sign-on bonus for qualified applicants. This bonus will be prorated for part-time positions. Please note this bonus is not available for per-diem positions. Current MaineHealth employees are ineligible; former MaineHealth employees are ineligible until greater than 6 months separation from employment.
Summary:
The Patient Service Specialist role ensures patient scheduling and referral needs are met while assisting in the general administrative and patient service needs of the practice.
- Part-time, 20-hours per week
- Flexibility scheduling within standard Monday-Friday business hours
- Looking for a candidate who can work at least 3 days per week
- Fully onsite at 3037 White Mt Hwy North Conway, NH
Required Minimum Knowledge, Skills, and Abilities (KSAs)
- Education: High school diploma or GED preferred.
- License/Certifications: N/A
- Experience: Six months of medical office experience required.
- Additional Skills/Requirements Required: N/A
- Additional Skills/Requirements Preferred: Proficient computer skills.
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Additional Information
With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.
We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.
MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.
If you have questions about this role, please contact karla.medina@mainehealth.org.
Description
Memorial Hospital
Clerical/Administrative Support
Req #: 71793
For a limited time, MaineHealth is offering a $3,000 sign-on bonus for qualified applicants. This bonus will be prorated for part-time positions. Please note this bonus is not available for per-diem positions. Current MaineHealth employees are ineligible; former MaineHealth employees are ineligible until greater than 6 months separation from employment.
Summary:
The Patient Service Specialist role ensures patient scheduling and referral needs are met while assisting in the general administrative and patient service needs of the practice.
- Part-time, 20-hours per week
- Flexibility scheduling within standard Monday-Friday business hours
- Looking for a candidate who can work at least 3 days per week
- Fully onsite at 3037 White Mt Hwy North Conway, NH
Required Minimum Knowledge, Skills, and Abilities (KSAs)
- Education: High school diploma or GED preferred.
- License/Certifications: N/A
- Experience: Six months of medical office experience required.
- Additional Skills/Requirements Required: N/A
- Additional Skills/Requirements Preferred: Proficient computer skills.
Hiring Scam Alert
MaineHealth will never request financial information during the interview or pre-hiring process. All legitimate communications will come from an email address ending in @mainehealth.org. If you suspect fraudulent activity, please report it immediately to mhcareers@mainehealth.org.
Additional Information
With a career at any of the MaineHealth locations across Maine and New Hampshire, you’ll be working with health care professionals that truly value the people around them – both within the walls of the organization and the communities that surround it.
We offer benefits that support an individual's needs for today and flexibility to plan for tomorrow – programs such as paid parental leave, a flexible work policy, student loan assistance, training and education, along with well-being resources for you and your family.
MaineHealth remains focused on investing in our care team and developing an inclusive environment where you can thrive and feel supported to realize your full potential. If you’re looking to build a career in a place where people help one another deliver best-in-class care, apply today.
If you have questions about this role, please contact karla.medina@mainehealth.org.
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Get Access To All JobsTips for Finding Office Administrator Jobs at MaineHealth Jobs
Tailor your resume to healthcare administration
MaineHealth's Office Administrator roles emphasize scheduling, patient-facing coordination, and electronic health record systems like Epic. Highlight experience with medical office workflows, HIPAA compliance, or clinical scheduling tools before you apply.
Verify your visa type fits administrative roles
Not all visa categories work equally well for Office Administrator positions. H-1B sponsorship for administrative roles requires the job to qualify as a specialty occupation, so confirm your degree field aligns with the specific duties USCIS expects before pursuing this path.
Apply through MaineHealth's careers portal directly
MaineHealth posts administrative openings across multiple facilities, from Maine Medical Center to smaller regional sites. Use Migrate Mate to filter open Office Administrator roles at MaineHealth by visa sponsorship eligibility so you target only the positions where sponsorship is realistic.
Ask about LCA timelines before accepting an offer
Before H-1B filing begins, MaineHealth's HR team must file a Labor Condition Application with the DOL. This step adds time to your start date. Factor at least two to three weeks for LCA certification into your transition timeline when negotiating your offer.
Use OPT or CPT to build healthcare admin experience
If you're on an F-1 visa, securing a part-time or contract Office Administrator role at a MaineHealth-affiliated facility during OPT builds the employment history that strengthens a future H-1B petition and demonstrates fit for full-time sponsorship.
Prepare your credential documentation early
MaineHealth operates in a licensed healthcare environment, so administrative candidates often need verified transcripts, any relevant certifications, and proof of degree equivalency for foreign credentials. Have a credential evaluation from a NACES-approved body ready before interviews.
Office Administrator at MaineHealth jobs are hiring across the US. Find yours.
Find Office Administrator at MaineHealth JobsFrequently Asked Questions
Does MaineHealth sponsor H-1B visas for Office Administrators?
Yes, MaineHealth has sponsored H-1B visas for Office Administrator roles. Because H-1B sponsorship requires the position to qualify as a specialty occupation under USCIS standards, your degree must directly relate to the duties of the role. Administrative positions with a clear tie to healthcare management, health information, or a related field tend to meet this threshold more reliably than generalist office roles.
How do I apply for Office Administrator jobs at MaineHealth?
Applications go through MaineHealth's official careers portal, where roles are posted by facility and department. You can also use Migrate Mate to browse open Office Administrator positions at MaineHealth that are tagged for visa sponsorship, which saves time filtering through listings that may not be relevant to your immigration situation.
Which visa types does MaineHealth commonly use for Office Administrator roles?
MaineHealth has sponsored H-1B, TN, J-1, and F-1 OPT and CPT visas for roles in this function. TN visas are an efficient path for Canadian and Mexican nationals with qualifying degrees. J-1 is typically tied to exchange or training programs. F-1 OPT gives recent graduates a window to work before a formal H-1B sponsorship cycle begins.
What qualifications does MaineHealth look for in Office Administrator candidates?
MaineHealth typically expects a bachelor's degree in health administration, business, or a related field, along with experience in a medical or clinical office setting. Familiarity with electronic health record platforms, medical billing workflows, or patient scheduling systems is a genuine advantage. For visa sponsorship purposes, your degree field should align closely with the responsibilities listed in the job description.
How do I plan my timeline if MaineHealth offers to sponsor my H-1B?
The H-1B cap lottery runs once a year, with registrations typically opening in March for an October 1 start date. If you receive an offer outside that window, MaineHealth may file for a cap-exempt slot if applicable, or you may need to bridge on OPT or another status. The DOL's LCA certification, USCIS processing, and any premium processing election all add time, so budget at least three to five months from offer to approval under standard processing.
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