Office Administrator Jobs at New York State Office of Mental Health with Visa Sponsorship
Office Administrator roles at New York State Office of Mental Health sit at the intersection of public healthcare operations and state government employment. The agency has a history of sponsoring work visas for administrative staff, making it a realistic target for international candidates with the right credentials and experience.
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Get Access To All JobsDuties Description
Western New York Psychiatric Center is currently recruiting a Nutrition Services Administrator 1 to oversee, manage, and administer their food, nutrition, and dietetic programs. Candidates from outside or within State Service can apply. As a Nutrition Services Administrator 1, you will oversee the Nutrition Services Department to ensure the nutritional health and well-being of individuals with mental illness including:
- Developing, reviewing, implementing, and monitoring nutrition program policies and procedures.
- Planning and directing food preparation and service.
- Conducts and supervises the inspection of food preparation, service areas, and meals.
- Supervising dietitians and other food and nutrition staff.
Minimum Qualifications
Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as a Nutrition Services Administrator 1 if they have:
- Current registration with the Commission on Dietetics Registration (CDR) as a Registered Dietitian (RD) or certification in Dietetics-Nutrition by the New York State Education Department, and
- 2 years post-registration/certification professional administrative experience in a food or nutrition program, 2 years of which must have been at a supervisory level.
OR
Candidates from outside or within State Service can be considered for a competitive class appointment if they are reachable on the current Nutrition Services Administrator 1 eligible list.
OR
Candidates within State Service can be considered for transfer to a competitive class position if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
OR
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Nutrition Services Administrator 1 at Western New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Nutrition Services Administrator 1 position consists of candidates who have 1 year of permanent service as a Dietitian 2.
Additional Comments
All OMH employees receive a generous benefits package including:
- NYS medical, dental, & vision insurance
- Access to tuition assistance programs
- Excellent opportunities for advancement & professional growth
- Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
- NYS Retirement programs
Background checks will be required. In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
Duties Description
Western New York Psychiatric Center is currently recruiting a Nutrition Services Administrator 1 to oversee, manage, and administer their food, nutrition, and dietetic programs. Candidates from outside or within State Service can apply. As a Nutrition Services Administrator 1, you will oversee the Nutrition Services Department to ensure the nutritional health and well-being of individuals with mental illness including:
- Developing, reviewing, implementing, and monitoring nutrition program policies and procedures.
- Planning and directing food preparation and service.
- Conducts and supervises the inspection of food preparation, service areas, and meals.
- Supervising dietitians and other food and nutrition staff.
Minimum Qualifications
Candidates from outside or within State Service can be considered for hire under the Hiring for Emergency Limited Placement – Statewide (NY HELPS) program as a Nutrition Services Administrator 1 if they have:
- Current registration with the Commission on Dietetics Registration (CDR) as a Registered Dietitian (RD) or certification in Dietetics-Nutrition by the New York State Education Department, and
- 2 years post-registration/certification professional administrative experience in a food or nutrition program, 2 years of which must have been at a supervisory level.
OR
Candidates from outside or within State Service can be considered for a competitive class appointment if they are reachable on the current Nutrition Services Administrator 1 eligible list.
OR
Candidates within State Service can be considered for transfer to a competitive class position if they have one year of permanent competitive or 55-b/55-c service in a title eligible for transfer under Section 70.1 of the Civil Service Law.
OR
In accordance with Section 52.7 of the Civil Service Law, this notice advises all employees of the Office of Mental Health of our intention to conduct a non-competitive promotion examination for the position of Nutrition Services Administrator 1 at Western New York Psychiatric Center. Permanent appointment may be made by non-competitive promotion of an applicant who meets the position’s minimum qualifications if all requirements of non-competitive promotion are met. The promotion field for the Nutrition Services Administrator 1 position consists of candidates who have 1 year of permanent service as a Dietitian 2.
Additional Comments
All OMH employees receive a generous benefits package including:
- NYS medical, dental, & vision insurance
- Access to tuition assistance programs
- Excellent opportunities for advancement & professional growth
- Paid time off – 13 paid vacation days in the first year, 5 paid personal days, 13 paid holidays, & paid sick leave
- NYS Retirement programs
Background checks will be required. In order to be eligible for appointment and to maintain employment, you cannot be listed as an excluded individual or entity on any of the Federal and/or State Medicaid and Medicare exclusion lists (or excluded from any other Federal or Federally assisted program). If you are appointed and subsequently listed as an excluded individual or entity on any of these lists (or excluded from any other Federal or Federally assisted program), you may be terminated from your employment.
See all 115+ Office Administrator at New York State Office of Mental Health jobs
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Get Access To All JobsTips for Finding Office Administrator Jobs at New York State Office of Mental Health Jobs
Align your credentials with NYS civil service requirements
New York State positions often require meeting civil service title specifications before a role can be filled. Confirm your education and administrative experience map to the Office Administrator title standards published by the New York State Department of Civil Service before applying.
Research open requisitions across regional facilities
New York State Office of Mental Health operates psychiatric centers and field offices statewide. Target locations with consistent administrative hiring activity, since sponsorship decisions are made at the agency level and apply across sites.
Understand how state agencies handle H-1B sponsorship
State government employers file H-1B petitions through USCIS just like private employers, but procurement and legal review cycles can take longer. Factor in additional lead time when negotiating your start date so the agency's HR and legal teams can complete the filing before your current status expires.
Prepare your F-1 OPT timeline carefully before outreach
If you are on F-1 OPT, calculate exactly how many months remain when you apply. State agencies in healthcare often move through multi-stage hiring processes, so a tight OPT window can complicate the transition to H-1B sponsorship without cap-gap protection.
Use Migrate Mate to filter Office Administrator roles by sponsorship type
Searching general job boards makes it hard to confirm which postings come with visa sponsorship. Use Migrate Mate to filter Office Administrator openings at New York State Office of Mental Health by specific visa categories so you only spend time on roles where sponsorship is confirmed.
Ask HR directly about the PERM process for permanent residency
If your goal is a Green Card via EB-2 or EB-3, confirm early whether the agency is willing to initiate PERM labor certification. State government employers can sponsor permanent residency, but the process requires DOL approval and a multi-year commitment from both parties.
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Find Office Administrator at New York State Office of Mental Health JobsFrequently Asked Questions
Does New York State Office of Mental Health sponsor H-1B visas for Office Administrators?
Yes, New York State Office of Mental Health has sponsored H-1B visas for administrative roles. As a state government employer, the agency is cap-exempt for H-1B purposes, meaning it is not subject to the annual 85,000 cap and can file petitions at any time of year. This gives you more scheduling flexibility than private-sector employers operating under the lottery system.
How do I apply for Office Administrator jobs at New York State Office of Mental Health?
Applications go through the New York State government jobs portal, but you can also browse open Office Administrator positions filtered by visa sponsorship eligibility on Migrate Mate. Before applying, verify you meet the civil service title qualifications for the specific Office Administrator grade being advertised, since New York State roles are tied to defined classification levels.
Which visa types are commonly used for Office Administrator roles at New York State Office of Mental Health?
H-1B is the most common pathway for Office Administrator roles requiring a bachelor's degree in a relevant field such as healthcare administration, business administration, or public health. F-1 OPT and CPT are also used for candidates still within their post-graduation work authorization window. TN status is available to Canadian and Mexican nationals whose degree and role qualify under USMCA administrative categories.
What qualifications does New York State Office of Mental Health expect for Office Administrator roles?
Most Office Administrator roles at a state mental health agency require a background in healthcare administration, public administration, or a closely related field. Familiarity with medical records management, HIPAA compliance, and government procurement processes strengthens your application. Civil service title specifications set the formal education and experience minimums, and your credentials must meet those standards for sponsorship to be initiated.
How long does the visa sponsorship process typically take for an Office Administrator offer at New York State Office of Mental Health?
For H-1B filings, standard USCIS processing runs several months, though premium processing can reduce that to 15 business days. Because state agency HR departments involve legal review and budget approvals, expect the internal process to add several weeks before the petition is even filed. If you are transitioning from OPT, align your application timeline so your current authorization does not expire before the H-1B is approved.
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