Office Administrator Jobs at MyMichigan Health with Visa Sponsorship
Office Administrator jobs at MyMichigan Health sit at the center of day-to-day clinical operations, handling scheduling, patient coordination, and compliance workflows across a large regional health system. MyMichigan Health has a demonstrated track record of sponsoring work visas for administrative professionals, making it a realistic target for international candidates.
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Get Access To All JobsSUMMARY
Competitive Wages
Benefit package for eligible employees
Under direct supervision of the provider, will be responsible for patient assessment and care, and maintaining appropriate documentation. This position must have basic knowledge of specialty and/or primary care and able to assess, plan, implement and evaluate care for patients. This position is responsible for coordinating care to assure high quality, compassionate patient care is provided. They will maintain and oversee patients at the office locations and will act as the liaison with other organizations and departments. This position may be required to order all medical, pharmacy supplies, and office supplies to manage patient care. They will assure compliance with all the policies/procedures of MyMichigan Health and follow Occupational Safety and Health Administration (OSHA) guidelines, Clinical Laboratory Improvement Amendments (CLIA) regulations, and all appropriate regulatory agencies. They will coordinate with and train any new employees, students and float staff as required. The clinical person will provide patient education, assist with specialty care modalities, symptom management, be available for emergencies, monitor for compliance and the effects of care management with high risk patients, educate on prescriptions and teach the patient and family the reasons for the medication and side effects, coordinate and ensure continuity of care with other providers. Also, may perform general office duties (keyboarding, filing, telephone, computer and office equipment) as needed. The expectations outlined in this job description may vary slightly depending on the practice in which you are assigned. Your immediate supervisor will be able to clarify your responsibilities for you.
Responsibilities:
A Day in the Life of a LPN at MyMichigan Health:
- (30%) Triages all calls, schedules daily urgent/emergent add-ons, receives and relays test results. Supports, directs and refers patients for consults and/or testing and insurance precertification and documentation.
- (30%) Greets patients and/or family, performs routine pre-examination procedures including vital signs, assessing and recording objective and subjective data concerning presenting condition. Updates and maintains an accurate patient record by performing but not limited to, orders reconciliation, secure messaging (if available) and other tasks as assigned. Performs medication reconciliation, enters allergy reaction type, processes refills within the scope of their certification.
- (20%) Assists provider with examinations and procedures.
- (20%) Prepares and cleans the patient area, sets up equipment, cleans and facilitates room set up after a procedure. Disposes of contaminated supplies and sterilizes medical instruments.
OTHER DUTIES AND RESPONSIBILITIES:
- Provides complete patient assessment, as indicated within the scope of the practice.
- Performs patient care measures including injections, minor dressing changes, and obtaining blood specimens. Some departments may be required to demonstrate competency to assist with procedures such as, but not limited to electrocardiogram (EKG), Pulmonary Function Test (PFT), Ankle Brachial Pressure Index (ABI), and Non-stress Test (NST).
- Assists in maintaining a clean and safe environment for patients and coworkers. If applicable, may be required to travel to satellite clinics.
- Understands necessary computer functions in the office setting: Michigan Automated Prescription System (MAPS), Michigan Care Improvement Registry (MCIR) Practice Management, Electronic Medical Records, Laboratory Information System (LIS), Emageon, dictation systems, and any other necessary programs to assist providers and staff. Demonstrates critical thinking for patient management.
- Maintains a high level of confidentiality and ensures patient’s rights in accordance with proper procedures and in compliance with HIPAA (Health Insurance Portability Accountability Act).
- May be asked to perform clerical duties – filling out insurance forms, correspondence, arranging hospital admission, answering the telephone, updating/filing patient’s medical records. Orders supplies and medications.
- Maintains a system for accurately documenting and coding patient conditions in the medical record as appropriate per policy. Participate in annual review for quality and completeness as necessary.
- Provides for the age specific needs of the population served according to standards and policies/procedures as evidenced by observation, documentation and peer feedback. Performs other related duties as assigned. MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
CERTIFICATIONS AND LICENSURES:
BLS - Basic Life Support Required
Equivalent Experience - within 3 months of hire or transfer
LPN - Licensed Practical Nurse
Required Equivalent Experience
Credential: FINGERPRIN: Fingerprinting
Equivalent Experience:
REQUIREMENTS WE ARE LOOKING FOR:
Education: Technical Certificate
Equivalent Experience:
Comment: Knowledge of nursing technique as normally acquired through the completion of an LPN program and hold licensure in the State of Michigan.
EXPERIENCE, TRAINING AND SKILLS:
- Working knowledge of the organization’s Infor Lawson, Electronic Medical Records, and Practice Management programs preferred or knowledge of similar software.
- Knowledge of medical office policies, practices and procedures as normally acquired through three to five years working in the health care system or similar setting. Mandatory Occupational Safety and Health Administration (OSHA) training must be done annually according to the Exposure Control Plan.
- PC software knowledge must include: Excel and Word.
- Excellent interpersonal skills needed to communicate successfully with individuals and interact with people at all levels to communicate concepts in a clear and understandable manner.
PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:
- Exposure to stressful situations, including those involving public contact, as well as trauma, grief and death.
- Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
- Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
- Overall vision and hearing is necessary with or without assisted device(s).
- Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
- Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
- Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
- Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
- Physical Demand Level: Light. Must be able to occasionally (0-33% of the workday) lift or carry 11-20 lbs., frequently (34-66% of the workday) 10 lbs. and or Walk/Stand/Push/Pull of Arm/Leg controls.
OTHER COMMENTS:
LI-JG1
Indeed1HP
SUMMARY
Competitive Wages
Benefit package for eligible employees
Under direct supervision of the provider, will be responsible for patient assessment and care, and maintaining appropriate documentation. This position must have basic knowledge of specialty and/or primary care and able to assess, plan, implement and evaluate care for patients. This position is responsible for coordinating care to assure high quality, compassionate patient care is provided. They will maintain and oversee patients at the office locations and will act as the liaison with other organizations and departments. This position may be required to order all medical, pharmacy supplies, and office supplies to manage patient care. They will assure compliance with all the policies/procedures of MyMichigan Health and follow Occupational Safety and Health Administration (OSHA) guidelines, Clinical Laboratory Improvement Amendments (CLIA) regulations, and all appropriate regulatory agencies. They will coordinate with and train any new employees, students and float staff as required. The clinical person will provide patient education, assist with specialty care modalities, symptom management, be available for emergencies, monitor for compliance and the effects of care management with high risk patients, educate on prescriptions and teach the patient and family the reasons for the medication and side effects, coordinate and ensure continuity of care with other providers. Also, may perform general office duties (keyboarding, filing, telephone, computer and office equipment) as needed. The expectations outlined in this job description may vary slightly depending on the practice in which you are assigned. Your immediate supervisor will be able to clarify your responsibilities for you.
Responsibilities:
A Day in the Life of a LPN at MyMichigan Health:
- (30%) Triages all calls, schedules daily urgent/emergent add-ons, receives and relays test results. Supports, directs and refers patients for consults and/or testing and insurance precertification and documentation.
- (30%) Greets patients and/or family, performs routine pre-examination procedures including vital signs, assessing and recording objective and subjective data concerning presenting condition. Updates and maintains an accurate patient record by performing but not limited to, orders reconciliation, secure messaging (if available) and other tasks as assigned. Performs medication reconciliation, enters allergy reaction type, processes refills within the scope of their certification.
- (20%) Assists provider with examinations and procedures.
- (20%) Prepares and cleans the patient area, sets up equipment, cleans and facilitates room set up after a procedure. Disposes of contaminated supplies and sterilizes medical instruments.
OTHER DUTIES AND RESPONSIBILITIES:
- Provides complete patient assessment, as indicated within the scope of the practice.
- Performs patient care measures including injections, minor dressing changes, and obtaining blood specimens. Some departments may be required to demonstrate competency to assist with procedures such as, but not limited to electrocardiogram (EKG), Pulmonary Function Test (PFT), Ankle Brachial Pressure Index (ABI), and Non-stress Test (NST).
- Assists in maintaining a clean and safe environment for patients and coworkers. If applicable, may be required to travel to satellite clinics.
- Understands necessary computer functions in the office setting: Michigan Automated Prescription System (MAPS), Michigan Care Improvement Registry (MCIR) Practice Management, Electronic Medical Records, Laboratory Information System (LIS), Emageon, dictation systems, and any other necessary programs to assist providers and staff. Demonstrates critical thinking for patient management.
- Maintains a high level of confidentiality and ensures patient’s rights in accordance with proper procedures and in compliance with HIPAA (Health Insurance Portability Accountability Act).
- May be asked to perform clerical duties – filling out insurance forms, correspondence, arranging hospital admission, answering the telephone, updating/filing patient’s medical records. Orders supplies and medications.
- Maintains a system for accurately documenting and coding patient conditions in the medical record as appropriate per policy. Participate in annual review for quality and completeness as necessary.
- Provides for the age specific needs of the population served according to standards and policies/procedures as evidenced by observation, documentation and peer feedback. Performs other related duties as assigned. MyMichigan Health is a technology driven organization and employees need to demonstrate competency in Microsoft® Windows. An employee may be required to participate in further learning opportunities offered by MyMichigan Health.
CERTIFICATIONS AND LICENSURES:
BLS - Basic Life Support Required
Equivalent Experience - within 3 months of hire or transfer
LPN - Licensed Practical Nurse
Required Equivalent Experience
Credential: FINGERPRIN: Fingerprinting
Equivalent Experience:
REQUIREMENTS WE ARE LOOKING FOR:
Education: Technical Certificate
Equivalent Experience:
Comment: Knowledge of nursing technique as normally acquired through the completion of an LPN program and hold licensure in the State of Michigan.
EXPERIENCE, TRAINING AND SKILLS:
- Working knowledge of the organization’s Infor Lawson, Electronic Medical Records, and Practice Management programs preferred or knowledge of similar software.
- Knowledge of medical office policies, practices and procedures as normally acquired through three to five years working in the health care system or similar setting. Mandatory Occupational Safety and Health Administration (OSHA) training must be done annually according to the Exposure Control Plan.
- PC software knowledge must include: Excel and Word.
- Excellent interpersonal skills needed to communicate successfully with individuals and interact with people at all levels to communicate concepts in a clear and understandable manner.
PHYSICAL/MENTAL REQUIREMENTS AND TYPICAL WORKING CONDITIONS:
- Exposure to stressful situations, including those involving public contact, as well as trauma, grief and death.
- Able to wear personal protective equipment that includes latex materials or appropriate substitute if required for your position.
- Is able to move freely about facility with or without an assisted device and must be able to perform the functions of the job as outlined in the job description.
- Overall vision and hearing is necessary with or without assisted device(s).
- Frequently required to sit/stand/walk for long periods of time. May require frequent postural changes such as stooping, kneeling or crouching.
- Some exposure to blood borne pathogens and other potentially infectious material. Must follow MyMichigan Health bloodborne pathogen and TB testing as required.
- Ability to handle multiple tasks, get along with others, work independently, regular and predictable attendance and ability to stay awake.
- Overall dexterity is required including handling, reaching, grasping, fingering and feeling. May require repetition of these movements on a regular to frequent basis.
- Physical Demand Level: Light. Must be able to occasionally (0-33% of the workday) lift or carry 11-20 lbs., frequently (34-66% of the workday) 10 lbs. and or Walk/Stand/Push/Pull of Arm/Leg controls.
OTHER COMMENTS:
LI-JG1
Indeed1HP
Tips for Finding Office Administrator Jobs at MyMichigan Health
Align Your Credentials With Healthcare Administration Standards
MyMichigan Health operates under strict healthcare compliance requirements, so documentation of medical office training, HIPAA familiarity, or certified administrative credentials strengthens your application before you ever contact a recruiter.
Target Openings Across Multiple Michigan Locations
MyMichigan Health staffs Office Administrator roles across several regional facilities. Applying broadly across locations increases your chances, since sponsorship decisions are often made at the facility level for administrative positions.
Confirm TN Eligibility Before Applying If You Are Canadian or Mexican
If you hold Canadian or Mexican citizenship, the TN visa category may apply to your administrative role depending on how the position is classified. Verify the job description aligns with a qualifying TN category before committing to an H-1B timeline.
Use Migrate Mate to Surface Active Sponsorship Openings
Sponsored administrative roles at large health systems fill quickly and are not always flagged clearly on general job boards. Use Migrate Mate to filter for Office Administrator openings at MyMichigan Health that have active sponsorship history.
Request LCA Details During the Offer Stage
Before accepting an offer, ask HR whether the Labor Condition Application reflects your specific facility location. For multi-site health systems like MyMichigan Health, the LCA worksite must match where you will actually work, or it requires amendment.
Plan Your F-1 OPT Timeline Around Healthcare Hiring Cycles
MyMichigan Health recruits for administrative roles on rolling cycles tied to facility needs. If you are on F-1 OPT, confirm your remaining authorization window covers at least six months of employment before your employer files an H-1B petition with USCIS.
Frequently Asked Questions
Does MyMichigan Health sponsor H-1B visas for Office Administrators?
Yes, MyMichigan Health sponsors H-1B visas for Office Administrator roles. As a healthcare employer, the sponsorship process involves filing a Labor Condition Application with the DOL certifying prevailing wage compliance, followed by an H-1B petition with USCIS. Administrative roles must qualify as specialty occupations, so having a bachelor's degree in a relevant field such as healthcare administration, business, or a related discipline is essential.
How do I apply for Office Administrator jobs at MyMichigan Health?
You can apply directly through the MyMichigan Health careers portal, where administrative openings are posted by facility and department. Tailoring your application to highlight healthcare-specific administrative skills, such as EHR system experience, scheduling coordination, or regulatory compliance knowledge, increases your chances. Migrate Mate also surfaces active Office Administrator openings at MyMichigan Health filtered specifically for candidates who need visa sponsorship.
Which visa types are commonly used for Office Administrator roles at MyMichigan Health?
MyMichigan Health has sponsored H-1B, F-1 OPT, F-1 CPT, and TN visas for administrative positions. F-1 OPT and CPT are common entry points for recent graduates gaining initial U.S. work experience. The H-1B is the primary long-term option. Canadian and Mexican nationals in qualifying administrative categories may be eligible for TN status, which avoids the H-1B lottery entirely.
What qualifications does MyMichigan Health expect for Office Administrator roles?
MyMichigan Health typically expects candidates to have experience with medical office workflows, including patient intake, insurance coordination, scheduling systems, and HIPAA-compliant record management. A bachelor's degree in healthcare administration, business administration, or a related field is often required for sponsored roles. Familiarity with electronic health record platforms and multi-site coordination is a practical advantage in a regional health system of this scale.
How do I time my visa sponsorship process when starting an Office Administrator role at MyMichigan Health?
If you are transitioning from F-1 OPT to H-1B, USCIS requires your employer to file the H-1B petition by April 1 for an October 1 start date. MyMichigan Health's HR team typically initiates the LCA filing with the DOL several weeks before the USCIS filing window opens. Starting conversations with the recruiting team by January gives enough lead time to align your employment offer with the filing deadline.