Office Administrator Jobs at Jobot with Visa Sponsorship
Jobot hires Office Administrators to keep their staffing and recruiting operations running smoothly, handling everything from scheduling and communications to vendor coordination. They've sponsored work visas for this function, making them a realistic target if you're on H-1B, F-1 OPT, or TN status and looking for stability in a support role.
See All Office Administrator at Jobot JobsOverview
Showing 5 of 10+ Office Administrator Jobs at Jobot jobs
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
Have you applied for this role?
See all 10+ Office Administrator Jobs at Jobot
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator Jobs at Jobot.
Get Access To All JobsINTRODUCTION
Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page!
ABOUT THE JOB
Construction Admin Role with Growing Painting Subcontractor Company Located in Western Suburbs
This Jobot Job is hosted by: Ross Theel
Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $65,000 - $75,000 per year
A bit about us:
This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget. Please apply today to be considered within 24 hours!
WHY JOIN US?
At this company, employees are valued as the foundation of long-term success. The team fosters a collaborative, fast-paced environment that supports professional growth and personal accountability. You’ll be part of a company that’s growing steadily and has built strong relationships throughout the construction industry. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build your career in construction administration.
JOB DETAILS
Responsibilities:
- Prepare and process project billing, including AIA documentation and lien waivers
- Support project managers with contract administration and compliance tracking
- Manage accounts receivable processes, including invoice follow-ups and payment status reports
- Coordinate with the accounting department to ensure accuracy of records
- Maintain project documentation and ensure files are up to date and organized
- Assist with prequalification paperwork, insurance certificates, and vendor setup
- Provide administrative support to field and office staff as needed
QUALIFICATIONS
- 2+ years of experience in construction administration, billing, or accounting support
- Familiarity with AIA billing, lien waivers, and construction contract terms
- Proficiency in Microsoft Office Suite; experience with construction management software is a plus
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal abilities
- Ability to manage multiple tasks and deadlines in a dynamic environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
INTRODUCTION
Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page!
ABOUT THE JOB
Construction Admin Role with Growing Painting Subcontractor Company Located in Western Suburbs
This Jobot Job is hosted by: Ross Theel
Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $65,000 - $75,000 per year
A bit about us:
This company is a trusted commercial and industrial painting contractor serving clients across the Midwest. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects. Their team works with general contractors, facility managers, and property owners to deliver quality results on time and within budget. Please apply today to be considered within 24 hours!
WHY JOIN US?
At this company, employees are valued as the foundation of long-term success. The team fosters a collaborative, fast-paced environment that supports professional growth and personal accountability. You’ll be part of a company that’s growing steadily and has built strong relationships throughout the construction industry. Competitive compensation, a supportive leadership team, and opportunities for development make this an excellent place to build your career in construction administration.
JOB DETAILS
Responsibilities:
- Prepare and process project billing, including AIA documentation and lien waivers
- Support project managers with contract administration and compliance tracking
- Manage accounts receivable processes, including invoice follow-ups and payment status reports
- Coordinate with the accounting department to ensure accuracy of records
- Maintain project documentation and ensure files are up to date and organized
- Assist with prequalification paperwork, insurance certificates, and vendor setup
- Provide administrative support to field and office staff as needed
QUALIFICATIONS
- 2+ years of experience in construction administration, billing, or accounting support
- Familiarity with AIA billing, lien waivers, and construction contract terms
- Proficiency in Microsoft Office Suite; experience with construction management software is a plus
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal abilities
- Ability to manage multiple tasks and deadlines in a dynamic environment
Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
See all 10+ Office Administrator at Jobot jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator at Jobot roles.
Get Access To All JobsTips for Finding Office Administrator Jobs at Jobot Jobs
Frame your credentials for staffing operations
Jobot's Office Administrator roles support a fast-moving recruiting environment. Highlight experience with scheduling systems, ATS platforms, or vendor coordination in your resume so your background speaks directly to what a staffing firm needs.
Confirm TN eligibility before applying
TN status requires your role to fall under a qualifying NAFTA/USMCA occupation. Office Administrator positions can be harder to classify under TN than technical roles, so verify your specific job duties align with an eligible category before committing to this path.
Target Jobot's high-volume hiring periods strategically
Staffing firms like Jobot tend to backfill administrative roles quickly when turnover happens. Applying when multiple Office Administrator openings are posted signals active headcount and increases the chance a hiring manager has flexibility on sponsorship timelines.
Use Migrate Mate to find open Office Administrator roles at Jobot
Jobot posts across many boards, making it easy to miss active openings with sponsorship attached. Use Migrate Mate to filter specifically for Jobot's Office Administrator listings that support visa sponsorship, so you're not applying blind.
Prepare your I-9 documents before your start date
Jobot participates in E-Verify, which requires your employer to confirm work authorization within three business days of your start date. Have your visa approval documents and identification ready before day one to avoid delays in the verification process.
Office Administrator at Jobot jobs are hiring across the US. Find yours.
Find Office Administrator at Jobot JobsFrequently Asked Questions
Does Jobot sponsor H-1B visas for Office Administrators?
Jobot does sponsor H-1B visas, and Office Administrator roles are among the positions they've supported. That said, H-1B sponsorship for administrative roles depends on whether the specific position meets USCIS's specialty occupation standard, which typically requires a bachelor's degree in a directly related field. Confirm the degree requirement is stated clearly in the job posting before applying.
How do I apply for Office Administrator jobs at Jobot?
You can browse Jobot's Office Administrator openings directly on their website or through Migrate Mate, which filters for roles that include visa sponsorship. When applying, tailor your resume to reflect experience supporting recruiting or staffing operations, and address your visa status clearly in your cover letter or initial outreach so Jobot's recruiters can route your application correctly.
Which visa types are commonly used for Office Administrator roles at Jobot?
Jobot has sponsored H-1B, F-1 OPT, and TN visas for roles at the company. For Office Administrator positions specifically, F-1 OPT is often the most straightforward path during early career stages, while H-1B sponsorship becomes more relevant for longer-term employment. TN eligibility for administrative roles depends on whether your duties map cleanly to a qualifying USMCA occupation category.
What qualifications does Jobot look for in Office Administrator candidates?
Jobot's Office Administrator roles typically require experience managing schedules, coordinating communications, and handling operational logistics in a professional environment. Given Jobot's staffing industry focus, familiarity with recruiting workflows, applicant tracking systems, or vendor management is a practical advantage. A bachelor's degree in business administration or a related field strengthens your profile, particularly if you're pursuing H-1B sponsorship.
How do I time my application if my OPT or visa status has a hard deadline?
If your F-1 OPT expires in the spring, you'll want an offer and H-1B petition filed before April 1 to qualify for cap-gap coverage through October 1. For TN holders, status is tied to the job offer, so a role change requires a new TN application. Start your Jobot application process at least three to four months before your current status expires to build in enough runway.
See which Office Administrator at Jobot employers are hiring and sponsoring visas right now.
Search Office Administrator at Jobot Jobs