Office Administrator Jobs at Jobot with Visa Sponsorship
Office Administrator jobs at Jobot involve keeping staffing and recruiting operations running smoothly, handling everything from scheduling and communications to vendor coordination. They've sponsored work visas for this function, making them a realistic target if you're on H-1B visa, F-1 OPT, or TN visa status and looking for stability in a support role.
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JOB DETAILS
Office Manager (Bookkeeper) - Law Firm - Mix of Accounting and Administrative support
This Jobot Job is hosted by: Joseph Sipocz
Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $50,000 - $70,000 per year
A bit about us:
We are a dynamic and growing legal firm seeking an experienced and detail-oriented Office Manager with strong bookkeeping skills to join our team. This position is integral to the smooth running of our office operations and financial management. The ideal candidate will be responsible for managing the daily operations of the office, providing support to our team of attorneys, and handling both accounts payable and receivable. This individual will also manage the financial aspects of our firm, ensuring accuracy and efficiency.
WHY JOIN US?
- Medical/Dental/Vision
- HSA plans
- Life insurance
- 15 days PTO
- 11 paid holidays
- Great team in place
Responsibilities:
1. Oversee and manage the daily operations of the office, ensuring a smooth and efficient workflow.
2. Order and maintain inventory of office supplies, ensuring the office is always well-stocked and organized.
3. Answer incoming calls, directing them to the appropriate parties and providing excellent customer service.
4. Provide administrative support to the attorneys, assisting with scheduling, correspondence, and document preparation as needed.
5. Manage accounts payable and receivable, ensuring all transactions are accurately recorded and processed in a timely manner.
6. Prepare and manage financial reports, providing insights and analysis to support decision making.
7. Coordinate with external auditors and handle tax-related matters.
8. Implement and maintain internal financial controls and procedures.
9. Ensure all financial operations comply with federal and state laws.
10. Assist in the development and implementation of office policies and procedures.
QUALIFICATIONS
1. Minimum of 5 years of experience in an office management role with bookkeeping responsibilities, preferably within the legal industry.
2. Proficiency in Microsoft Office Suite and accounting software.
3. Excellent organizational skills and attention to detail.
4. Strong financial management and bookkeeping skills.
5. Exceptional communication skills, both written and verbal.
6. Ability to multitask and manage time effectively.
7. Strong problem-solving skills and the ability to make sound decisions.
8. Knowledge of legal terminology and procedures is a plus.
9. A bachelor's degree in business administration, finance, or a related field is preferred.
10. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
If you are a proactive, organized, and detail-oriented professional with a knack for numbers and a passion for supporting a dynamic team, we would love to hear from you. Apply today and take the next step in your career with our exciting legal firm. Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot鈥檚 policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
INTRODUCTION
Want to learn more about this role and Jobot? Click our Jobot logo and follow our LinkedIn page!
JOB DETAILS
Office Manager (Bookkeeper) - Law Firm - Mix of Accounting and Administrative support
This Jobot Job is hosted by: Joseph Sipocz
Are you a fit? Easy Apply now by clicking the "Easy Apply" button and sending us your resume.
Salary: $50,000 - $70,000 per year
A bit about us:
We are a dynamic and growing legal firm seeking an experienced and detail-oriented Office Manager with strong bookkeeping skills to join our team. This position is integral to the smooth running of our office operations and financial management. The ideal candidate will be responsible for managing the daily operations of the office, providing support to our team of attorneys, and handling both accounts payable and receivable. This individual will also manage the financial aspects of our firm, ensuring accuracy and efficiency.
WHY JOIN US?
- Medical/Dental/Vision
- HSA plans
- Life insurance
- 15 days PTO
- 11 paid holidays
- Great team in place
Responsibilities:
1. Oversee and manage the daily operations of the office, ensuring a smooth and efficient workflow.
2. Order and maintain inventory of office supplies, ensuring the office is always well-stocked and organized.
3. Answer incoming calls, directing them to the appropriate parties and providing excellent customer service.
4. Provide administrative support to the attorneys, assisting with scheduling, correspondence, and document preparation as needed.
5. Manage accounts payable and receivable, ensuring all transactions are accurately recorded and processed in a timely manner.
6. Prepare and manage financial reports, providing insights and analysis to support decision making.
7. Coordinate with external auditors and handle tax-related matters.
8. Implement and maintain internal financial controls and procedures.
9. Ensure all financial operations comply with federal and state laws.
10. Assist in the development and implementation of office policies and procedures.
QUALIFICATIONS
1. Minimum of 5 years of experience in an office management role with bookkeeping responsibilities, preferably within the legal industry.
2. Proficiency in Microsoft Office Suite and accounting software.
3. Excellent organizational skills and attention to detail.
4. Strong financial management and bookkeeping skills.
5. Exceptional communication skills, both written and verbal.
6. Ability to multitask and manage time effectively.
7. Strong problem-solving skills and the ability to make sound decisions.
8. Knowledge of legal terminology and procedures is a plus.
9. A bachelor's degree in business administration, finance, or a related field is preferred.
10. Demonstrated ability to maintain confidentiality and handle sensitive information with discretion.
If you are a proactive, organized, and detail-oriented professional with a knack for numbers and a passion for supporting a dynamic team, we would love to hear from you. Apply today and take the next step in your career with our exciting legal firm. Interested in hearing more? Easy Apply now by clicking the "Easy Apply" button.
Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot鈥檚 policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy
Want to learn more about this role and Jobot?
Click our Jobot logo and follow our LinkedIn page!
See all Office Administrator Jobs at Jobot
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator Jobs at Jobot.
Get Access To All JobsTips for Finding Office Administrator Jobs at Jobot
Frame your credentials for staffing operations
Jobot's Office Administrator roles support a fast-moving recruiting environment. Highlight experience with scheduling systems, ATS platforms, or vendor coordination in your resume so your background speaks directly to what a staffing firm needs.
Confirm TN eligibility before applying
TN status requires your role to fall under a qualifying NAFTA/USMCA occupation. Office Administrator positions can be harder to classify under TN than technical roles, so verify your specific job duties align with an eligible category before committing to this path.
Target Jobot's high-volume hiring periods strategically
Staffing firms like Jobot tend to backfill administrative roles quickly when turnover happens. Applying when multiple Office Administrator openings are posted signals active headcount and increases the chance a hiring manager has flexibility on sponsorship timelines.
Ask about cap-gap coverage during interviews
If your F-1 OPT expires while an H-1B petition is pending, cap-gap protection lets you keep working. Confirm early that Jobot's HR team files before the April 1 deadline so your authorization stays continuous through the October 1 start date.
Use Migrate Mate to find open Office Administrator roles at Jobot
Jobot posts across many boards, making it easy to miss active openings with sponsorship attached. Use Migrate Mate to filter specifically for Jobot's Office Administrator listings that support visa sponsorship, so you're not applying blind.
Prepare your I-9 documents before your start date
Jobot participates in E-Verify, which requires your employer to confirm work authorization within three business days of your start date. Have your visa approval documents and identification ready before day one to avoid delays in the verification process.
Frequently Asked Questions
Does Jobot sponsor H-1B visas for Office Administrators?
Jobot does sponsor H-1B visas, and Office Administrator roles are among the positions they've supported. That said, H-1B sponsorship for administrative roles depends on whether the specific position meets USCIS's specialty occupation standard, which typically requires a bachelor's degree in a directly related field. Confirm the degree requirement is stated clearly in the job posting before applying.
How do I apply for Office Administrator jobs at Jobot?
You can browse Jobot's Office Administrator openings directly on their website or through Migrate Mate, which filters for roles that include visa sponsorship. When applying, tailor your resume to reflect experience supporting recruiting or staffing operations, and address your visa status clearly in your cover letter or initial outreach so Jobot's recruiters can route your application correctly.
Which visa types are commonly used for Office Administrator roles at Jobot?
Jobot has sponsored H-1B, F-1 OPT, and TN visas for roles at the company. For Office Administrator positions specifically, F-1 OPT is often the most straightforward path during early career stages, while H-1B sponsorship becomes more relevant for longer-term employment. TN eligibility for administrative roles depends on whether your duties map cleanly to a qualifying USMCA occupation category.
What qualifications does Jobot look for in Office Administrator candidates?
Jobot's Office Administrator roles typically require experience managing schedules, coordinating communications, and handling operational logistics in a professional environment. Given Jobot's staffing industry focus, familiarity with recruiting workflows, applicant tracking systems, or vendor management is a practical advantage. A bachelor's degree in business administration or a related field strengthens your profile, particularly if you're pursuing H-1B sponsorship.
How do I time my application if my OPT or visa status has a hard deadline?
If your F-1 OPT expires in the spring, you'll want an offer and H-1B petition filed before April 1 to qualify for cap-gap coverage through October 1. For TN holders, status is tied to the job offer, so a role change requires a new TN application. Start your Jobot application process at least three to four months before your current status expires to build in enough runway.