Office Administrator Jobs at WellSpan Health with Visa Sponsorship
Office Administrator jobs at WellSpan Health are available across its regional network of hospitals and outpatient facilities in Pennsylvania and Maryland. The organization has a documented history of sponsoring work visas for administrative roles, making it a realistic target for internationally qualified candidates pursuing long-term healthcare careers in the U.S.
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Full Time: 80 Hours/Biweekly
Hours: 3:00pm - 11:00pm
Every Other Weekend and Rotating Holidays, Required
General Summary
Provides a safe and secure environment for, and responds to the needs of patients, employees, visitors, and other customers of the System. Protects System buildings, assets and premises as assigned.
WellSpan Philhaven
Situated on more than 200 acres, WellSpan Philhaven’s main campus in Mt. Gretna, PA, is a tranquil place with walking trails nestled within a picturesque forest and adjacent to an operating farm. The campus provides an atmosphere of peace and serenity for our clients. Our most comprehensive continuum of care, which includes more than 20 programs and services is located at this main campus.
At WellSpan Philhaven, we help address mental health conditions such as depression, anxiety, bipolar disorder, attention deficit disorder, phobias, post-traumatic stress disorder and more.
Duties and Responsibilities
- Patrols the buildings and premises to prevent fire, theft, vandalism, and intrusion.
- Patrol parking lots to ensure the safety of individuals and the security of parked vehicles.
- Reports all suspicious activity, parking violations and abandoned vehicles.
- Responds to emergency situations such as accidents and injuries, fire alarms, crimes in progress and safety hazards.
- Provides assistance, summons proper authorities, and polices area to maintain order, safety and to protect property.
- Employs all necessary equipment to include Personal Protective Equipment (PPE) during situations that are deemed unsafe and during interactions with precaution patients.
- Responds to inquiries for advice or assistance from employees, students, visitors, and other customers; provides physical restraint of psychiatric patients and others as needed.
- Monitors the conduct of visitors on premises; confronts unauthorized persons for questioning as needed; secures weapons and contraband.
- Escorts personnel and visitors to parking lots and hospital buildings.
- Maintains post as assigned in accordance with training.
- Notifies police in case of theft, breaking and entering or other related criminal matters requiring notification of authorities.
- Assists in investigations.
- Maintains records, prepares incident reports and other documents pertinent to safety and security activities and attends hearings.
- Conducts routine visual inspections; reports safety and/or fire hazards or security violations.
- Coordinates and/or responds to on site fire drills; responds to on site fire alarms and assists the responding fire department.
- Secures and/or unlocks offices and facilities.
- Supports the parking policy, enforcing parking regulations, providing traffic management, and performing other related duties.
- Complies with all department and organizational policies and procedures.
- Assists with care and maintenance of department equipment and supplies.
- Performs Security Operations duties as assigned.
- Secures patient valuables and found property.
- Prepares clear, concise, and factual incident reports.
- Ensures all documentation is submitted as required prior to end of shift.
- Completes vehicle checklist.
- Completes monthly inspections as required to include but not limited to panic alarm inspections, fire extinguisher inspections, door alarm inspections to include supporting documentation.
- Complete security access requests within the badge access control system as needed.
- Willing and capable of working at any post within an assigned setting.
- Assists with the daily operations of the shift to include but not limited to documentation, patrols, responses, post assignments, escalation of incidents and serves as a Charge Officer as needed.
- Provides administrative support for programs and policy implementation.
- In the absence of a Supervisor or Security Officer III, conducts shift huddles reviewing incidents from previous shift, current situational awareness information, and upcoming events requiring security intervention and/or assistance.
- Assists Supervisors by ensuring appropriate staffing for oncoming shift if necessary.
Common Expectations:
- Remains current on all required trainings.
- Attends trainings/educational programs as assigned.
- Participates in department meetings and in-service meetings as directed.
- Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through supporting improvement and innovation.
- Follows established policies and procedures, objectives, quality assessment and safety standards.
Qualifications
Minimum Education:
- High School Diploma or GED Required
Work Experience:
- 2 years WellSpan Security Officer Experience in good standing Required or
- 2 years A combination of experience in good standing: WellSpan Security Officer Experience, Other Healthcare Security Officer, Other Security Officer Experience, Military Experience, Law Enforcement Experience (includes police, corrections and probation/parole). *In good standing means no disciplinary/corrective action within the last 12 months of employment Required
Licenses:
- Heartsaver CPR/AED within 90 days Required
Driver's License Statement:
Must possess a valid driver's license in the current state of residence. Driving record must meet requirements established by WellSpan Risk Management.
Courses and Training:
Successful completion of the below training courses are required for this position. Security Officer I’s requesting to advance to a Security Officer II position, must complete the required training prior to applying for a Security Officer II position. Newly hired Security Officer II’s, must complete the training within 3 months of accepting the position with WellSpan.
- FEMA ISP: IS-100.c – Intro to Incident Command System, I-100 Required
- FEMA ISP: IS-200.C – Basic Incident Command System for Initial Response Required
- FEMA ISP: IS-242.c – Effective Communication within 90 days Required
- Practical and Tactical Handcuffing within 90 days Required
- Oleoresin Capsicum (Gel) within 90 days Required
- Taser within 90 days Required
- Behavioral Emergency Response Training (BERT) within 90 days Required
Knowledge, Skills, and Abilities:
- Strong interpersonal and communications skills.
Benefits Offered:
- Comprehensive health benefits
- Retirement savings plan
- Paid time off (PTO)
- Education assistance
- Financial education and support, including DailyPay
- Expanded Paid Parental Leave
For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)
WellSpan Health’s vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region’s largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest.
Schedule
Full Time: 80 Hours/Biweekly
Hours: 3:00pm - 11:00pm
Every Other Weekend and Rotating Holidays, Required
General Summary
Provides a safe and secure environment for, and responds to the needs of patients, employees, visitors, and other customers of the System. Protects System buildings, assets and premises as assigned.
WellSpan Philhaven
Situated on more than 200 acres, WellSpan Philhaven’s main campus in Mt. Gretna, PA, is a tranquil place with walking trails nestled within a picturesque forest and adjacent to an operating farm. The campus provides an atmosphere of peace and serenity for our clients. Our most comprehensive continuum of care, which includes more than 20 programs and services is located at this main campus.
At WellSpan Philhaven, we help address mental health conditions such as depression, anxiety, bipolar disorder, attention deficit disorder, phobias, post-traumatic stress disorder and more.
Duties and Responsibilities
- Patrols the buildings and premises to prevent fire, theft, vandalism, and intrusion.
- Patrol parking lots to ensure the safety of individuals and the security of parked vehicles.
- Reports all suspicious activity, parking violations and abandoned vehicles.
- Responds to emergency situations such as accidents and injuries, fire alarms, crimes in progress and safety hazards.
- Provides assistance, summons proper authorities, and polices area to maintain order, safety and to protect property.
- Employs all necessary equipment to include Personal Protective Equipment (PPE) during situations that are deemed unsafe and during interactions with precaution patients.
- Responds to inquiries for advice or assistance from employees, students, visitors, and other customers; provides physical restraint of psychiatric patients and others as needed.
- Monitors the conduct of visitors on premises; confronts unauthorized persons for questioning as needed; secures weapons and contraband.
- Escorts personnel and visitors to parking lots and hospital buildings.
- Maintains post as assigned in accordance with training.
- Notifies police in case of theft, breaking and entering or other related criminal matters requiring notification of authorities.
- Assists in investigations.
- Maintains records, prepares incident reports and other documents pertinent to safety and security activities and attends hearings.
- Conducts routine visual inspections; reports safety and/or fire hazards or security violations.
- Coordinates and/or responds to on site fire drills; responds to on site fire alarms and assists the responding fire department.
- Secures and/or unlocks offices and facilities.
- Supports the parking policy, enforcing parking regulations, providing traffic management, and performing other related duties.
- Complies with all department and organizational policies and procedures.
- Assists with care and maintenance of department equipment and supplies.
- Performs Security Operations duties as assigned.
- Secures patient valuables and found property.
- Prepares clear, concise, and factual incident reports.
- Ensures all documentation is submitted as required prior to end of shift.
- Completes vehicle checklist.
- Completes monthly inspections as required to include but not limited to panic alarm inspections, fire extinguisher inspections, door alarm inspections to include supporting documentation.
- Complete security access requests within the badge access control system as needed.
- Willing and capable of working at any post within an assigned setting.
- Assists with the daily operations of the shift to include but not limited to documentation, patrols, responses, post assignments, escalation of incidents and serves as a Charge Officer as needed.
- Provides administrative support for programs and policy implementation.
- In the absence of a Supervisor or Security Officer III, conducts shift huddles reviewing incidents from previous shift, current situational awareness information, and upcoming events requiring security intervention and/or assistance.
- Assists Supervisors by ensuring appropriate staffing for oncoming shift if necessary.
Common Expectations:
- Remains current on all required trainings.
- Attends trainings/educational programs as assigned.
- Participates in department meetings and in-service meetings as directed.
- Provides outstanding service to all customers; fosters teamwork; and practices fiscal responsibility through supporting improvement and innovation.
- Follows established policies and procedures, objectives, quality assessment and safety standards.
Qualifications
Minimum Education:
- High School Diploma or GED Required
Work Experience:
- 2 years WellSpan Security Officer Experience in good standing Required or
- 2 years A combination of experience in good standing: WellSpan Security Officer Experience, Other Healthcare Security Officer, Other Security Officer Experience, Military Experience, Law Enforcement Experience (includes police, corrections and probation/parole). *In good standing means no disciplinary/corrective action within the last 12 months of employment Required
Licenses:
- Heartsaver CPR/AED within 90 days Required
Driver's License Statement:
Must possess a valid driver's license in the current state of residence. Driving record must meet requirements established by WellSpan Risk Management.
Courses and Training:
Successful completion of the below training courses are required for this position. Security Officer I’s requesting to advance to a Security Officer II position, must complete the required training prior to applying for a Security Officer II position. Newly hired Security Officer II’s, must complete the training within 3 months of accepting the position with WellSpan.
- FEMA ISP: IS-100.c – Intro to Incident Command System, I-100 Required
- FEMA ISP: IS-200.C – Basic Incident Command System for Initial Response Required
- FEMA ISP: IS-242.c – Effective Communication within 90 days Required
- Practical and Tactical Handcuffing within 90 days Required
- Oleoresin Capsicum (Gel) within 90 days Required
- Taser within 90 days Required
- Behavioral Emergency Response Training (BERT) within 90 days Required
Knowledge, Skills, and Abilities:
- Strong interpersonal and communications skills.
Benefits Offered:
- Comprehensive health benefits
- Retirement savings plan
- Paid time off (PTO)
- Education assistance
- Financial education and support, including DailyPay
- Expanded Paid Parental Leave
For additional details: Benefits & Incentives | WellSpan Careers (joinwellspan.org)
WellSpan Health’s vision is to reimagine healthcare through the delivery of comprehensive, equitable health and wellness solutions throughout our continuum of care. As an integrated delivery system focused on leading in value-based care, we encompass more than 2,300 employed providers, 250 locations, nine award-winning hospitals, home care and a behavioral health organization serving central Pennsylvania and northern Maryland. Our high-performing Medicare Accountable Care Organization (ACO) is the region’s largest and one of the best in the nation. With a team 23,000 strong, WellSpan experts provide a range of services, from wellness and employer services solutions to advanced care for complex medical and behavioral conditions. Our clinically integrated network of 3,000 aligned physicians and advanced practice providers is dedicated to providing the highest quality and safety, inspiring our patients and communities to be their healthiest.
Tips for Finding Office Administrator Jobs at WellSpan Health
Tailor your credentials to healthcare administration
WellSpan Health's Office Administrator roles sit inside a clinical environment, so your resume should highlight experience with patient scheduling systems, medical records workflows, or healthcare compliance. Generic administrative experience is harder to map to their open roles.
Verify your OPT or CPT authorization covers administrative work
F-1 students using OPT or CPT need to confirm their authorized occupation aligns with the specific Office Administrator duties in WellSpan's job posting. A mismatch between your authorized field and the posted role description can trigger USCIS scrutiny during the work authorization period.
Target WellSpan's regional campuses not just corporate listings
WellSpan Health operates across multiple sites in south-central Pennsylvania. Administrative openings often post at the facility level before appearing on aggregator boards. Browse Migrate Mate's WellSpan Health listings to surface active Office Administrator roles that include sponsorship eligibility.
Ask the recruiter about LCA filing timelines upfront
WellSpan must file a Labor Condition Application with DOL before submitting your H-1B petition. Clarify in your recruiter conversation whether the LCA has been initiated, since DOL processing and prevailing wage determinations add time before USCIS even sees your petition.
Understand the TN visa pathway if you hold Canadian or Mexican citizenship
Office Administrator roles can qualify under TN status for Canadian and Mexican nationals when the position involves management or supervision functions. TN status does not require an H-1B cap slot and can be obtained at a port of entry, significantly compressing the onboarding timeline.
Prepare your employment verification documents before the offer stage
WellSpan Health participates in E-Verify, so your Form I-9 and supporting identity and work authorization documents need to be in order before your first day. Delays in producing compliant documents can push back your start date and complicate your visa status transition.
Frequently Asked Questions
Does WellSpan Health sponsor H-1B visas for Office Administrators?
Yes, WellSpan Health has sponsored H-1B visas for Office Administrator roles. The process requires the company to file a Labor Condition Application with DOL, followed by an H-1B petition with USCIS. Cap-subject petitions are subject to the annual lottery, so timing your job search ahead of the April filing window is important.
How do I apply for Office Administrator jobs at WellSpan Health?
You can browse current Office Administrator openings at WellSpan Health directly through their careers portal or through Migrate Mate, which filters for roles that include visa sponsorship eligibility. When applying, tailor your application to highlight healthcare administrative experience and familiarity with clinical workflows, since WellSpan's roles sit inside an active patient-care environment.
Which visa types does WellSpan Health commonly use for Office Administrator roles?
WellSpan Health has sponsored H-1B, TN visa, J-1 visa, and F-1 OPT and CPT work authorizations for administrative positions. H-1B is the most common long-term pathway. TN visa is available to Canadian and Mexican nationals in qualifying management roles. F-1 OPT is a practical bridge for recent graduates while the company evaluates H-1B sponsorship.
What qualifications does WellSpan Health expect for Office Administrator candidates requiring sponsorship?
WellSpan Health typically looks for candidates with a bachelor's degree in healthcare administration, business, or a closely related field, alongside experience managing clinical or administrative office operations. Familiarity with electronic health record systems and scheduling platforms is a practical advantage. Roles requiring sponsorship generally expect a direct connection between your degree and the administrative functions of the position.
How do I navigate the H-1B filing timeline when starting at WellSpan Health?
If you are cap-subject, USCIS opens H-1B registration in March for an October 1 start date. WellSpan Health would need to initiate your LCA with DOL in advance of that window. If you are already in F-1 OPT status, you may be able to start work sooner and use the cap-gap provision to bridge your status until H-1B approval takes effect.