Office Administrator Jobs at Trinity Health with Visa Sponsorship
Office Administrator roles at Trinity Health sit at the center of clinical operations, handling scheduling, compliance documentation, and cross-departmental coordination across a large Catholic health system. Trinity Health has an established record of sponsoring international candidates for administrative positions, making it a realistic target for visa-holding applicants.
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Get Access To All JobsEmployment Type:
Full time
Shift:
Day Shift
Description:
Senior Registration Associate (Medical Receptionist) - Troy - FT - 10hr Days
If you are looking for an administrative position in Troy, full-time, this could be your opportunity. Here at St. Peter's Health Partner's, we care for more people in more places. This position is located at 147 Hoosick St.
Position Highlights:
- Quality of Life: Where career opportunities and quality of life converge
- Advancement: Strong orientation program, generous tuition allowance and career development
- Work/Life: Tuesday - Friday 7-5:30
What you will do:
The Senior Registration Associate is responsible for performing and overall coordination of clerical duties related to the efficient and service oriented operation of a medical practice. The Senior Registration Associate will perform all job functions in a courteous and professional manner consistent with the mission and core values of St Peter’s Health Partners Medical Associates.
Perform and coordinate front-end functions to ensure achievement of established revenue cycle metrics, consistent with excellence standards and practice workflows:
- Scheduling and registration
- Check-in
- Check-out
- Charge entry/claims
- End of day processes
- General duties including but not limited to:
- Document processing
- Scanning
- Inbox monitoring
Responsibilities:
- Ensure distribution of work throughout the team is sufficient to meet daily schedules
- Display leadership qualities
- Manages daily staffing needs in coordination with office and float pool managers
- Serve as a mentor and role model to all colleagues
- Schedules patient appointments to maximize patient access
- Handles all incoming calls and directs appropriately
- Registers patient, obtains necessary consent forms and patient demographic data
- Collects co-pay at check-in/or check-out when applicable. Documents monies collected and generates patient receipts
- Acts as liaison between patients and clinical staff; monitors for delays and informs patient
- Schedules all follow-up appointments at check-out, including ancillary and/or diagnostic tests
- Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned
- Obtains referrals for specialist office visits
- Consistently and accurately passes charges in accordance with office policies and procedures
- Information Processing: Understands and performs parsing process on a daily basis to electronically file information into the Electronic Medical Record. Parses accurately in compliance with expected standards
- Maintains patient confidentiality and adheres to HIPAA regulations
- Works cooperatively with all team members to ensure quality patient care at all times
- Communicates respectfully and effectively with providers, clinical staff, colleagues, managers and others
- Cross covers other areas needed
What you will need:
- Strong leadership skills required
- Associate’s degree preferred, High School Diploma/Equivalent Required
- Demonstrated proficiency with Microsoft Office product and other computer applications
- Demonstrated experience with delivering successful customer service
- Demonstrated experience with handling multiple priorities in a deadline driven environment
- Managing difficult customers respectfully and without confrontation
- Previous medical office experience preferred
- Ability to lift 25 lbs.
Pay Range: $18.50-23.90
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Employment Type:
Full time
Shift:
Day Shift
Description:
Senior Registration Associate (Medical Receptionist) - Troy - FT - 10hr Days
If you are looking for an administrative position in Troy, full-time, this could be your opportunity. Here at St. Peter's Health Partner's, we care for more people in more places. This position is located at 147 Hoosick St.
Position Highlights:
- Quality of Life: Where career opportunities and quality of life converge
- Advancement: Strong orientation program, generous tuition allowance and career development
- Work/Life: Tuesday - Friday 7-5:30
What you will do:
The Senior Registration Associate is responsible for performing and overall coordination of clerical duties related to the efficient and service oriented operation of a medical practice. The Senior Registration Associate will perform all job functions in a courteous and professional manner consistent with the mission and core values of St Peter’s Health Partners Medical Associates.
Perform and coordinate front-end functions to ensure achievement of established revenue cycle metrics, consistent with excellence standards and practice workflows:
- Scheduling and registration
- Check-in
- Check-out
- Charge entry/claims
- End of day processes
- General duties including but not limited to:
- Document processing
- Scanning
- Inbox monitoring
Responsibilities:
- Ensure distribution of work throughout the team is sufficient to meet daily schedules
- Display leadership qualities
- Manages daily staffing needs in coordination with office and float pool managers
- Serve as a mentor and role model to all colleagues
- Schedules patient appointments to maximize patient access
- Handles all incoming calls and directs appropriately
- Registers patient, obtains necessary consent forms and patient demographic data
- Collects co-pay at check-in/or check-out when applicable. Documents monies collected and generates patient receipts
- Acts as liaison between patients and clinical staff; monitors for delays and informs patient
- Schedules all follow-up appointments at check-out, including ancillary and/or diagnostic tests
- Obtains pre-authorizations for diagnostic testing for specialist office visits as assigned
- Obtains referrals for specialist office visits
- Consistently and accurately passes charges in accordance with office policies and procedures
- Information Processing: Understands and performs parsing process on a daily basis to electronically file information into the Electronic Medical Record. Parses accurately in compliance with expected standards
- Maintains patient confidentiality and adheres to HIPAA regulations
- Works cooperatively with all team members to ensure quality patient care at all times
- Communicates respectfully and effectively with providers, clinical staff, colleagues, managers and others
- Cross covers other areas needed
What you will need:
- Strong leadership skills required
- Associate’s degree preferred, High School Diploma/Equivalent Required
- Demonstrated proficiency with Microsoft Office product and other computer applications
- Demonstrated experience with delivering successful customer service
- Demonstrated experience with handling multiple priorities in a deadline driven environment
- Managing difficult customers respectfully and without confrontation
- Previous medical office experience preferred
- Ability to lift 25 lbs.
Pay Range: $18.50-23.90
Pay is based on experience, skills, and education. Exempt positions under the Fair Labor Standards Act (FLSA) will be paid within the base salary equivalent of the stated hourly rates. The pay range may also vary within the stated range based on location.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
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Get Access To All JobsTips for Finding Office Administrator Jobs at Trinity Health Jobs
Translate Healthcare Admin Credentials Before Applying
Trinity Health's HR teams assess whether your administrative background maps to U.S. healthcare compliance standards. Have your credentials evaluated through NACES if they're from outside the U.S., and frame prior experience around HIPAA-adjacent workflows, not just general office management.
Target Openings Tied to Specific Clinical Departments
Trinity Health posts Office Administrator roles across its regional health ministries. Roles tied to specific departments like oncology, cardiology, or surgical services tend to have more defined qualification needs, which strengthens the specialty occupation framing required for H-1B sponsorship.
Clarify Sponsorship Willingness Before the Final Interview Round
Trinity Health's hiring process typically involves multiple interview stages. Raise the sponsorship question directly with the recruiter after receiving a request for a second or panel interview, not during the initial screening, to avoid early elimination.
Verify DOL Prevailing Wage Applies to Your Location
Trinity Health operates facilities across dozens of states. The DOL prevailing wage for Office Administrators varies significantly by metro area. Knowing the prevailing wage tier for your target facility helps you assess whether an offer is structured to support a successful LCA filing.
Use Migrate Mate to Find Active Openings With Sponsorship
Browsing general job boards won't filter for sponsorship-confirmed roles. Use Migrate Mate to surface Office Administrator positions at Trinity Health that are open to visa sponsorship, saving you the step of screening dozens of listings manually.
Office Administrator at Trinity Health jobs are hiring across the US. Find yours.
Find Office Administrator at Trinity Health JobsFrequently Asked Questions
Does Trinity Health sponsor H-1B visas for Office Administrators?
Yes, Trinity Health sponsors H-1B visas for Office Administrator roles where the position qualifies as a specialty occupation under USCIS standards. Because this classification requires demonstrating that the role demands at least a bachelor's degree in a specific field, your offer letter and job description need to reflect duties that go beyond general clerical work, such as healthcare compliance coordination, credentialing support, or departmental operations management.
How do I apply for Office Administrator jobs at Trinity Health?
Applications go through Trinity Health's careers portal, where roles are posted by region and ministry. You can also find sponsorship-confirmed Office Administrator openings at Trinity Health through Migrate Mate, which filters for positions open to international candidates. When applying, tailor your resume to reflect the specific facility and department, since hiring decisions are largely made at the regional level rather than centrally.
Which visa types does Trinity Health commonly use for Office Administrator roles?
Trinity Health sponsors across several visa categories for administrative staff, including H-1B for degree-holding professionals, TN for qualified Canadian and Mexican nationals in eligible categories, J-1 for exchange program participants, and F-1 OPT and CPT for students in active work authorization periods. For longer-term pathways, EB-2 and EB-3 Green Card sponsorship is also available for roles that meet PERM labor certification requirements.
What qualifications does Trinity Health expect for Office Administrator candidates needing sponsorship?
Trinity Health typically expects a bachelor's degree in health administration, business administration, or a closely related field for roles they'll support with H-1B sponsorship. Practical experience with electronic health record systems, scheduling platforms, and healthcare compliance workflows strengthens your application considerably. Roles that blend administrative oversight with department-specific operational support are the most likely to meet the specialty occupation threshold USCIS requires.
How do I time my application given H-1B filing deadlines?
The H-1B cap-subject filing window opens in April for an October 1 start date. If you're targeting Trinity Health, you'll want an offer in place by February or early March to give HR and legal counsel time to prepare the petition before USCIS registration opens. If you're already on OPT, a cap-gap extension can bridge any gap between your OPT expiration and your H-1B start date, provided the petition is filed on time.
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