Office Administrator Jobs at Trinity Health with Visa Sponsorship
Office Administrator jobs at Trinity Health sit at the center of clinical operations, handling scheduling, compliance documentation, and cross-departmental coordination across a large Catholic health system. Trinity Health has an established record of sponsoring international candidates for administrative positions, making it a realistic target for visa-holding applicants.
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Get Access To All JobsEmployment Type:
Full time
Shift:
Description:
Purpose:
Serves as a point of contact and provides department-based oversight and support of the business office (e.g., revenue cycle, reception/registration, registrar, scheduling, client experience) workflow and functions in the coordination of processes and programs that support the Ambulatory Service Center (ASC) – “Center” in accordance with level of experience, education, assignment and standards.
Note: “patients” refers to patients, clients, residents, participants, customers, members
Essential Functions
Our Trinity Health Culture: Knows, understands, incorporates and demonstrates our Trinity Health Mission, Values, Vision, Actions and Promise in behaviors, practices and decisions.
Work Focus: Provides administrative and supportive services, engages in activities that enhance or improve coordination, preparation and flow of department processes, core work, and care experiences (e.g., maintaining records or supplies). Plans and organizes workflow and prioritization of customer needs. Provides daily operations and the oversight of staff. Coordinates work, work assignments, and staffing in collaboration with management/leadership to ensure practice area needs are effective; Implements departmental and Center plans and priorities; Responds promptly and directly to meet or exceed customers’ needs.
Process Focus: Utilizes multiple system applications for data collection and management. Knows, understands and incorporates basic knowledge of Trinity Health policies, practices and processes to ensure quality, confidentiality and safety are prioritized. Demonstrates knowledge of departmental processes and procedures and ability to readily acquire new knowledge. Follows standards of performance and work processes in designated areas; Aligns staffing and resources to operational needs; collaborates on performance improvement activities as indicated by outcomes in program efficiency and patient and/or customer experience.
Retains accountability for administrative functions (e.g., time, payroll, expense); Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve or coordinate assigned commitments, experiences and quality standards; Develops/recommends/implements workflow improvements and policy/procedure/process development.
Communication: Employs effective and respectful written, verbal and nonverbal communications; Develops an environment of mutual confidence and trust through collaborative relationships; Effectively communicates goals, standards, program expectations, service performance and how the work serves Trinity Health objectives; Proactively recognizes, addresses and/or escalates organizational, operational, or team conflicts.
Environment: Performs work in an environmentally safe, professional manner; self-monitors and initiates corrections and/or seeks guidance when needed; Demonstrates flexibility and self-direction by responding as a team player; Helps to create a positive work environment that promotes productivity; Accountable for continuous self-development and supporting the growth of others; Embraces new ideas and cultural differences.
Maintains a working knowledge of applicable federal, state and local laws/regulations, Trinity Health Integrity and Compliance Program and Code of Conduct, as well as other policies, procedures and guidelines in to ensure adherence in a manner that reflects honest, ethical and professional behavior and safe work practices.
Functional Role
Works closely with leadership to maintain efficient and effective operations to ensure quality in daily operations. May partner with leadership in the selection, orientation and performance feedback of the team. Works cooperatively to ensure key customer needs and achievement of operational and performance goals are met. Serves as a primary point of contact for functions and provides tactical back-up to critical functions as needed.
Provides operations and/or optimization coordination for business office operations (e.g., registration, coding, insurance, billing and collections, cash management, accounts payable and receivable management, payroll, financial analysis, credentialing); Retains accountability for staff scheduling and coordination, regulatory compliance and results of key revenue cycle function(s) as assigned or delegated by business leadership; Ensures documentation supports business office functions, including but not limited to insurance verifications and client concerns. May serve a resource (lead), role model and/or mentor.
Minimum Qualifications
High School diploma or GED equivalent; Two (2) years of medical business office or ambulatory healthcare business office setting and/or relevant experience; One (1) year direct oversight of people in a medical office, ambulatory surgery center, or acute care hospital.
Additional Qualifications
Associate degree in business management with a concentration in accounting or finance.
Pay Range
$21.51 - $32.27
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Employment Type:
Full time
Shift:
Description:
Purpose:
Serves as a point of contact and provides department-based oversight and support of the business office (e.g., revenue cycle, reception/registration, registrar, scheduling, client experience) workflow and functions in the coordination of processes and programs that support the Ambulatory Service Center (ASC) – “Center” in accordance with level of experience, education, assignment and standards.
Note: “patients” refers to patients, clients, residents, participants, customers, members
Essential Functions
Our Trinity Health Culture: Knows, understands, incorporates and demonstrates our Trinity Health Mission, Values, Vision, Actions and Promise in behaviors, practices and decisions.
Work Focus: Provides administrative and supportive services, engages in activities that enhance or improve coordination, preparation and flow of department processes, core work, and care experiences (e.g., maintaining records or supplies). Plans and organizes workflow and prioritization of customer needs. Provides daily operations and the oversight of staff. Coordinates work, work assignments, and staffing in collaboration with management/leadership to ensure practice area needs are effective; Implements departmental and Center plans and priorities; Responds promptly and directly to meet or exceed customers’ needs.
Process Focus: Utilizes multiple system applications for data collection and management. Knows, understands and incorporates basic knowledge of Trinity Health policies, practices and processes to ensure quality, confidentiality and safety are prioritized. Demonstrates knowledge of departmental processes and procedures and ability to readily acquire new knowledge. Follows standards of performance and work processes in designated areas; Aligns staffing and resources to operational needs; collaborates on performance improvement activities as indicated by outcomes in program efficiency and patient and/or customer experience.
Retains accountability for administrative functions (e.g., time, payroll, expense); Stewards productive use of resources (e.g., people, financial, equipment, supplies, materials) to achieve or coordinate assigned commitments, experiences and quality standards; Develops/recommends/implements workflow improvements and policy/procedure/process development.
Communication: Employs effective and respectful written, verbal and nonverbal communications; Develops an environment of mutual confidence and trust through collaborative relationships; Effectively communicates goals, standards, program expectations, service performance and how the work serves Trinity Health objectives; Proactively recognizes, addresses and/or escalates organizational, operational, or team conflicts.
Environment: Performs work in an environmentally safe, professional manner; self-monitors and initiates corrections and/or seeks guidance when needed; Demonstrates flexibility and self-direction by responding as a team player; Helps to create a positive work environment that promotes productivity; Accountable for continuous self-development and supporting the growth of others; Embraces new ideas and cultural differences.
Maintains a working knowledge of applicable federal, state and local laws/regulations, Trinity Health Integrity and Compliance Program and Code of Conduct, as well as other policies, procedures and guidelines in to ensure adherence in a manner that reflects honest, ethical and professional behavior and safe work practices.
Functional Role
Works closely with leadership to maintain efficient and effective operations to ensure quality in daily operations. May partner with leadership in the selection, orientation and performance feedback of the team. Works cooperatively to ensure key customer needs and achievement of operational and performance goals are met. Serves as a primary point of contact for functions and provides tactical back-up to critical functions as needed.
Provides operations and/or optimization coordination for business office operations (e.g., registration, coding, insurance, billing and collections, cash management, accounts payable and receivable management, payroll, financial analysis, credentialing); Retains accountability for staff scheduling and coordination, regulatory compliance and results of key revenue cycle function(s) as assigned or delegated by business leadership; Ensures documentation supports business office functions, including but not limited to insurance verifications and client concerns. May serve a resource (lead), role model and/or mentor.
Minimum Qualifications
High School diploma or GED equivalent; Two (2) years of medical business office or ambulatory healthcare business office setting and/or relevant experience; One (1) year direct oversight of people in a medical office, ambulatory surgery center, or acute care hospital.
Additional Qualifications
Associate degree in business management with a concentration in accounting or finance.
Pay Range
$21.51 - $32.27
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
See all Office Administrator Jobs at Trinity Health
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Get Access To All JobsTips for Finding Office Administrator Jobs at Trinity Health
Translate Healthcare Admin Credentials Before Applying
Trinity Health's HR teams assess whether your administrative background maps to U.S. healthcare compliance standards. Have your credentials evaluated through NACES if they're from outside the U.S., and frame prior experience around HIPAA-adjacent workflows, not just general office management.
Target Openings Tied to Specific Clinical Departments
Trinity Health posts Office Administrator roles across its regional health ministries. Roles tied to specific departments like oncology, cardiology, or surgical services tend to have more defined qualification needs, which strengthens the specialty occupation framing required for H-1B sponsorship.
Clarify Sponsorship Willingness Before the Final Interview Round
Trinity Health's hiring process typically involves multiple interview stages. Raise the sponsorship question directly with the recruiter after receiving a request for a second or panel interview, not during the initial screening, to avoid early elimination.
Understand How OPT and CPT Fit the Timeline
If you're on F-1 OPT, Trinity Health can bring you on while an H-1B petition is prepared for the next cap season. Confirm your OPT end date against USCIS cap-subject filing windows so you and the employer can plan without a work authorization gap.
Verify DOL Prevailing Wage Applies to Your Location
Trinity Health operates facilities across dozens of states. The DOL prevailing wage for Office Administrators varies significantly by metro area. Knowing the prevailing wage tier for your target facility helps you assess whether an offer is structured to support a successful LCA filing.
Use Migrate Mate to Find Active Openings With Sponsorship
Browsing general job boards won't filter for sponsorship-confirmed roles. Use Migrate Mate to surface Office Administrator positions at Trinity Health that are open to visa sponsorship, saving you the step of screening dozens of listings manually.
Frequently Asked Questions
Does Trinity Health sponsor H-1B visas for Office Administrators?
Yes, Trinity Health sponsors H-1B visas for Office Administrator roles where the position qualifies as a specialty occupation under USCIS standards. Because this classification requires demonstrating that the role demands at least a bachelor's degree in a specific field, your offer letter and job description need to reflect duties that go beyond general clerical work, such as healthcare compliance coordination, credentialing support, or departmental operations management.
How do I apply for Office Administrator jobs at Trinity Health?
Applications go through Trinity Health's careers portal, where roles are posted by region and ministry. You can also find sponsorship-confirmed Office Administrator openings at Trinity Health through Migrate Mate, which filters for positions open to international candidates. When applying, tailor your resume to reflect the specific facility and department, since hiring decisions are largely made at the regional level rather than centrally.
Which visa types does Trinity Health commonly use for Office Administrator roles?
Trinity Health sponsors across several visa categories for administrative staff, including H-1B for degree-holding professionals, TN visa for qualified Canadian and Mexican nationals in eligible categories, J-1 visa for exchange program participants, and F-1 OPT and CPT for students in active work authorization periods. For longer-term pathways, EB-2 and EB-3 Green Card sponsorship is also available for roles that meet PERM labor certification requirements.
What qualifications does Trinity Health expect for Office Administrator candidates needing sponsorship?
Trinity Health typically expects a bachelor's degree in health administration, business administration, or a closely related field for roles they'll support with H-1B sponsorship. Practical experience with electronic health record systems, scheduling platforms, and healthcare compliance workflows strengthens your application considerably. Roles that blend administrative oversight with department-specific operational support are the most likely to meet the specialty occupation threshold USCIS requires.
How do I time my application given H-1B filing deadlines?
The H-1B cap-subject filing window opens in April for an October 1 start date. If you're targeting Trinity Health, you'll want an offer in place by February or early March to give HR and legal counsel time to prepare the petition before USCIS registration opens. If you're already on OPT, a cap-gap extension can bridge any gap between your OPT expiration and your H-1B start date, provided the petition is filed on time.