Office Administrator Jobs at Trinity Health with Visa Sponsorship
Office Administrator jobs at Trinity Health sit at the center of clinical operations, handling scheduling, compliance documentation, and cross-departmental coordination across a large Catholic health system. Trinity Health has an established record of sponsoring international candidates for administrative positions, making it a realistic target for visa-holding applicants.
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Get Access To All JobsEmployment Type:
Full time
Shift:
Description:
Performs a wide variety of front office duties for an established and growing medical practice. Greet and assist all patients and visitors. Secure accurate insurance and demographic information from the patient to be entered into our EPIC EMR system. Answer and route incoming telephone calls as needed. Must be familiar with insurance rules and billing practices in order to assist patients with questions. Assist with patient check out and scheduling of any ordered diagnostic procedures or future appointments. Perform medical records duties such as daily deposits, filing, faxing, scanning, emailing, messaging, and send outs as required and other front office duties as directed by the manager.
Position Requirements:
Education: High school graduate or GED equivalent required.
Experience: Minimum of 3 years front office and/or medical records experience in physician office or similar setting required.
Special Qualifications: Must be able to use a computer and be familiar with Medical Office programs including EMR systems. Basic knowledge of Microsoft Office and internet applications required. Basic knowledge of medical terminology required. Must possess excellent interpersonal and customer service skills.
Knowledge/Mental Application: Requires a detailed working knowledge of modern administrative practices and procedures. Must be knowledgeable of system and department policies and be familiar with the interaction of other departments and physician offices for referral purposes. Must have strong working knowledge of computer operations as they relate to the department. Must have the ability to learn Meditech, and applicable practice EMR system. Must exercise an extremely high degree of initiative and judgment in carrying out assigned responsibilities. Must maintain professionalism and confidentiality with all patient relations.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
Employment Type:
Full time
Shift:
Description:
Performs a wide variety of front office duties for an established and growing medical practice. Greet and assist all patients and visitors. Secure accurate insurance and demographic information from the patient to be entered into our EPIC EMR system. Answer and route incoming telephone calls as needed. Must be familiar with insurance rules and billing practices in order to assist patients with questions. Assist with patient check out and scheduling of any ordered diagnostic procedures or future appointments. Perform medical records duties such as daily deposits, filing, faxing, scanning, emailing, messaging, and send outs as required and other front office duties as directed by the manager.
Position Requirements:
Education: High school graduate or GED equivalent required.
Experience: Minimum of 3 years front office and/or medical records experience in physician office or similar setting required.
Special Qualifications: Must be able to use a computer and be familiar with Medical Office programs including EMR systems. Basic knowledge of Microsoft Office and internet applications required. Basic knowledge of medical terminology required. Must possess excellent interpersonal and customer service skills.
Knowledge/Mental Application: Requires a detailed working knowledge of modern administrative practices and procedures. Must be knowledgeable of system and department policies and be familiar with the interaction of other departments and physician offices for referral purposes. Must have strong working knowledge of computer operations as they relate to the department. Must have the ability to learn Meditech, and applicable practice EMR system. Must exercise an extremely high degree of initiative and judgment in carrying out assigned responsibilities. Must maintain professionalism and confidentiality with all patient relations.
Our Commitment
Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.
See all 70+ Office Administrator Jobs at Trinity Health
Sign up for free to unlock all listings, filter by visa type, and get alerts for new Office Administrator Jobs at Trinity Health.
Get Access To All JobsTips for Finding Office Administrator Jobs at Trinity Health
Translate Healthcare Admin Credentials Before Applying
Trinity Health's HR teams assess whether your administrative background maps to U.S. healthcare compliance standards. Have your credentials evaluated through NACES if they're from outside the U.S., and frame prior experience around HIPAA-adjacent workflows, not just general office management.
Target Openings Tied to Specific Clinical Departments
Trinity Health posts Office Administrator roles across its regional health ministries. Roles tied to specific departments like oncology, cardiology, or surgical services tend to have more defined qualification needs, which strengthens the specialty occupation framing required for H-1B sponsorship.
Clarify Sponsorship Willingness Before the Final Interview Round
Trinity Health's hiring process typically involves multiple interview stages. Raise the sponsorship question directly with the recruiter after receiving a request for a second or panel interview, not during the initial screening, to avoid early elimination.
Understand How OPT and CPT Fit the Timeline
If you're on F-1 OPT, Trinity Health can bring you on while an H-1B petition is prepared for the next cap season. Confirm your OPT end date against USCIS cap-subject filing windows so you and the employer can plan without a work authorization gap.
Verify DOL Prevailing Wage Applies to Your Location
Trinity Health operates facilities across dozens of states. The DOL prevailing wage for Office Administrators varies significantly by metro area. Knowing the prevailing wage tier for your target facility helps you assess whether an offer is structured to support a successful LCA filing.
Use Migrate Mate to Find Active Openings With Sponsorship
Browsing general job boards won't filter for sponsorship-confirmed roles. Use Migrate Mate to surface Office Administrator positions at Trinity Health that are open to visa sponsorship, saving you the step of screening dozens of listings manually.
Frequently Asked Questions
Does Trinity Health sponsor H-1B visas for Office Administrators?
Yes, Trinity Health sponsors H-1B visas for Office Administrator roles where the position qualifies as a specialty occupation under USCIS standards. Because this classification requires demonstrating that the role demands at least a bachelor's degree in a specific field, your offer letter and job description need to reflect duties that go beyond general clerical work, such as healthcare compliance coordination, credentialing support, or departmental operations management.
How do I apply for Office Administrator jobs at Trinity Health?
Applications go through Trinity Health's careers portal, where roles are posted by region and ministry. You can also find sponsorship-confirmed Office Administrator openings at Trinity Health through Migrate Mate, which filters for positions open to international candidates. When applying, tailor your resume to reflect the specific facility and department, since hiring decisions are largely made at the regional level rather than centrally.
Which visa types does Trinity Health commonly use for Office Administrator roles?
Trinity Health sponsors across several visa categories for administrative staff, including H-1B for degree-holding professionals, TN visa for qualified Canadian and Mexican nationals in eligible categories, J-1 visa for exchange program participants, and F-1 OPT and CPT for students in active work authorization periods. For longer-term pathways, EB-2 and EB-3 Green Card sponsorship is also available for roles that meet PERM labor certification requirements.
What qualifications does Trinity Health expect for Office Administrator candidates needing sponsorship?
Trinity Health typically expects a bachelor's degree in health administration, business administration, or a closely related field for roles they'll support with H-1B sponsorship. Practical experience with electronic health record systems, scheduling platforms, and healthcare compliance workflows strengthens your application considerably. Roles that blend administrative oversight with department-specific operational support are the most likely to meet the specialty occupation threshold USCIS requires.
How do I time my application given H-1B filing deadlines?
The H-1B cap-subject filing window opens in April for an October 1 start date. If you're targeting Trinity Health, you'll want an offer in place by February or early March to give HR and legal counsel time to prepare the petition before USCIS registration opens. If you're already on OPT, a cap-gap extension can bridge any gap between your OPT expiration and your H-1B start date, provided the petition is filed on time.