Marymount University Visa Sponsorship USA

JOB SUMMARY

Marymount University (MU) seeks an experienced Administrative Assistant to provide administrative support in a wide range of office and school operations for Marymount Early Learning Academy (ELA). The ELA is a full day, year round program serving 2.5-5 year olds. Our recently opened state of the art facility is located on the beautiful campus of Marymount University. The Administrative Assistant position is eligible for excellent university benefits including medical, dental, tuition remission, and retirement savings. Ideal candidates are experienced with early childhood programs, able to facilitate office deliverables, coordinate meetings/events and embrace special projects. Knowledgeable about maintaining confidential records related to state and local regulations, and adept in communicating with and supporting parents, the ELA team and the MU community.

MAJOR DUTIES AND RESPONSIBILITIES

- Receives and greets visitors and provides information to parents and the public; screens correspondence and telephone calls for administrators and staff.
- Communicates accurate information, answers questions and provides solutions on day to day issues with parents, staff and visitors through knowledge of the policies, rules, and regulations of the ELA.
- Utilizes and updates information in the Brightwheel Childcare Software system to track attendance, student and staff records and communications to ensure the ELA is in compliance with state and local regulations.
- Communicates with parents/guardians of students concerning updating student files, billing, attendance, immunizations, etc.
- Maintains confidentiality of various aspects of school operations including sensitive and personal information and assures proper use of confidential files including student and personnel records.
- Performs a wide variety of administrative work, including proficiency with Microsoft office, proofreading, filing, recording information and processing and distribution of correspondence.
- Organizes and expedites the ordering/purchasing of materials and school supplies according to established procedures, assures appropriate levels of supplies are maintained and are within budget.
- Updates absence and timesheet information and professional development for ELA personnel.
- Assists in scheduling and securing substitutes and volunteers in order to assure adequate coverage for school site; orients substitutes and volunteer personnel and provides pertinent information and support.
- Performs assigned financial duties and maintains invoices; prepares and submits purchase orders and work orders as assigned, reimbursement requests and deposits according to established procedures.
- Attends and participates in assigned meetings and training.
- Updates and maintains multiple calendars as assigned; organizes appointments and meetings and makes arrangements for school visitations and facility use.
- Covers classrooms for short periods of time in order for staff to take needed breaks.
- Collaborates on social media outreach and school slideshows for lobby.

Job Requirements

Required Qualifications

- Excellent verbal and written communication skills
- Proficient computer skills with Microsoft Office, databases, spreadsheets, and social media.
- Must hold a high school diploma or equivalent
- 2-4 years of related experience in an early childhood program or academic environment

Preferred Qualifications

- Bachelor’s Degree
- Experience with NAEYC or other accreditations
- Knowledge of Virginia licensing standards
- Experience with Brightwheel Childcare Software

Preferred License or Certifications

- Infant/child CPR and First Aid certification and Daily Health Screening
- MAT training
- ServSafe
- Multiple Background Checks
- Documentation of negative TB screening/test

Marymount University is an equal opportunity employer. Marymount University does not discriminate on the basis of race, color, national origin, sex, age, disability, religion, sexual orientation, gender identity and expression, marital status, pregnancy, veteran status or any other protected bases under applicable federal and local laws and regulations in any of its programs or its activities, including employment and admission. The university also expressly prohibits any form of sex discrimination and sexual misconduct including sexual harassment, dating and domestic violence, rape, sexual assault, sexual exploitation and stalking in any of its programs or activities, including employment and admission.