Construction Contract Administrator Jobs

About Fisher Holdings

Fisher Holdings is a family-owned group of construction companies now in its third generation, and one that's spent that time setting the standard rather than following it. It started when our founder created an unexpected use for a lightweight concrete material. He then went further and developed the pumping method used to place it, a method that has become the industry standard and is still how the material is installed today. That same innovator instinct built what's now five companies: Cell-Crete, Sound Crete, Dedicated Floor Systems, Crown City Equipment Rental, and Crown City Trucking, each carrying the same willingness to solve problems other companies won't take on.

We run as one team, not five companies stacked on top of each other. There's no layer of bureaucracy standing between you and getting something done, which means you'll learn more here in a year than most places let you learn in five. We succeed together and we fail together, and we look out for each other the way people do when the group is small enough to actually know one another. We're looking for problem solvers and progress pushers, people who go above and beyond because the work is theirs to own, not just do. Nothing here is off limits. If you can see it, we're a place that will help you build it. Sound like you?

The Opportunity

We’re looking for an organized, detail-oriented team player who enjoys supporting others and keeping things running smoothly. In this role, you’ll provide a variety of administrative support to the contracts department, general contractors, and supervisors, helping ensure day-to-day operations run efficiently. Responsibilities will include general clerical tasks, data entry, and project-related support, with an emphasis on subcontract administration, contract administration, and procurement activities.

The ideal candidate will bring 2–3 years of experience in subcontract administration, contract administration, procurement, or construction management, along with a bachelor's degree in Business Administration, Engineering, Construction Management, or equivalent relevant work experience. A working knowledge of construction contracts, project agreements, purchase orders, change orders, and owner flow-down requirements will help you succeed in this role.

What You'll Do

• Manage insurance and preliminary lien information requests.

• Entry of project information and set up in Viewpoint Spectrum within multiple companies.

• Submission of Product information manuals to the GCs for select projects.

• Communication with our GC to procure complete project information via email, telephone and fax.

• Subcontractor and supplier entries and filing as needed.

• Track renewal dates and prepare required documentation for timely submission.

• Ensure adherence to all bonding and insurance requirements for the company and subcontractors.

• Coordinate with project administrators and fiancé to verify compliance across all active projects.

• Maintain accurate records of licenses, bonds, and insurance certificates for audit readiness.

• Work closely with Estimators, Project Managers and Management to complete prequal documents.

• Log and track contracts and related documentation.

• Produce certificates of insurance required for projects.

• Daily mailing of Certified Letters and Product Manuals

• Perform day-to-day administrative tasks for the office team including record keeping, filling, preparing documents and organizing.

What We're Looking For

• 2-3 years' experience in subcontract administration, contract administration, procurement, or construction management,

• Bachelor's degree in Business Administration, Engineering, Construction Management, or equivalent relevant work experience

• Working knowledge of construction contracts, project agreements, purchase orders, change orders, and owner flow-down requirements.

• Strong reading and writing skills are required to understand contracts.

• A high school diploma with work experience related or applicable to construction industry.

• Advanced knowledge of Microsoft Office, Excel and telephone business etiquette.

• Ability to interact effectively with all levels of internal and external stakeholders.

• Excellent customer service skills.

• Strong analytical skills.

• Keen attention to detail.

• Adapts to changing priorities and deadlines with ease.

• Excellent organizational, time management, and problem-solving skills.

• Ability to handle multiple projects at the same time and work independently in a fast-paced environment.

Physical Requirements

• Sitting/Standing: Must remain in a stationary seated position at a desk for up to 80% of the working day. Occasional standing, walking, or stretching may be required.

• Lifting: Ability to lift, carry, and move light objects such as files, binders, or office supply boxes up to 5–15 pounds. Occasionally above shoulder level.

• Dexterity: Finger and hand dexterity required to operate a computer keyboard, mouse, and telephone system continuously.

• Communication: Regular need to exchange accurate information in person, over the phone, or via digital channels.

• Specific vision: Abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Working Conditions

• This position operates in a professional climate-controlled indoor office environment.

• The noise level in the work environment is usually quiet to moderate (e.g., standard office sounds, printers, phones, low-level chatter).

Pay: $23.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person