Mid Level Corporate Secretary Jobs
Mid level corporate secretary jobs go to professionals ready to own governance processes, guide junior staff, and manage board and compliance workflows with limited supervision. Roles range across on-site, hybrid, and remote settings in Education and Healthcare & Medical Services, with employers like UPMC, Kiernan Trebach, and NYU Langone Health hiring at this level now.
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See related jobsLegal Secretary / Assistant
Kiernan Trebach LLP | Rockville, MD
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About the Firm
We are a Civil Litigation Defense Law Firm. Our mission is focused on a slow and sustainable growth process to create a diverse working environment while remaining sensitive to the needs of our employees and their families. Kiernan Trebach has become respected for our effective defense of clients ranging from Fortune 100 companies to individuals and small business owners. We take pride in knowing our clients, understanding what they want, and exceeding their expectations.
The Role
We are seeking a SEASONED Litigation Legal Secretary/Assistantwith 5+ years of experience to join our team. Your role will be to join our team in our Rockville, MD office and support multiple lawyers' litigation matters in DC, Maryland, and Virginia.
What You Will Do
As a Legal Secretary/Assistant in our Rockville, MD Office, the following duties would be expected of you:
- Processing of outgoing certified mail documents and subpoenas.
- Drafting and Formatting Letters and Legal Documents
- Scheduling Depositions
- Managing Travel Arrangements
- Time Entry
- Calendar Management
- E-Filing Motions and other Pleadings
- Organizing Discovery Materials
- Trial preparation
- Processing Records
- Billing Edits
- Managing Expense Reports
- Other General Office Administration Functions
What You Will Bring
Our ideal candidate will have 5+ years of relevant experience and the following credentials/skills:
- High School or GED
- Strong working knowledge of document preparation requirements and filing procedures for Court submissions in local Circuit and District Courts – DC, MD, and VA.
- Strong organizational skills with the ability to prioritize and meet deadlines.
- Microsoft Office proficiency.
- Proactive work style, taking initiative to anticipate attorney needs.
- Familiarity with document management systems.
Benefits
- Health Insurance
- Life Insurance and AD&D Insurance
- Dental Insurance
- Vision Insurance
- 401(k) Profit Sharing
- Medical Flexible Spending Account
- Dependent Care Flexible Spending Account
- Holiday Pay
- Long-Term Disability
- Short-Term Disability
- Flexible Schedules
Why You'll Love Us
At Kiernan Trebach LLP, we commit our talents and energy to continue a decades-long practice devoted to defense litigation and counseling the Firm's clients on issues that affect their potential for litigation. Kiernan Trebach represents clients on a national basis, and maintains twelve offices in nine states plus the District of Columbia, with local presence in several others. Our lawyers have appeared in the courts of over 35 states and territories.
Equal Opportunity Statement
**Kiernan Trebach LLP is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard for race, ethnic background, color, religion, sexual orientation, age, gender identity, national origin, veteran status, disability or genetic information.**
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Top Industries Hiring
- Education
- Healthcare & Medical Services
Mid Level Corporate Secretary Jobs: Frequently Asked Questions
How do I get a mid level corporate secretary job?
Position your experience around ownership, not just task completion. Highlight work where you managed board meeting cycles, maintained corporate records independently, or coordinated filings without close supervision. Applications that show you can run a governance process from start to finish, catch compliance gaps before they escalate, and communicate clearly with senior stakeholders stand out at this level.
Which companies hire mid level corporate secretarys?
Companies hiring mid level corporate secretarys right now include UPMC, Kiernan Trebach, and NYU Langone Health, based on current listings on Migrate Mate as of November 2026. At this level, hiring tends to come from mid-size to large organizations with active boards, subsidiaries, or regulatory obligations that require dedicated governance support rather than shared administrative coverage.
How do I move up to a mid level corporate secretary role?
Moving into a mid level corporate secretary role requires building a record of increasing responsibility over your early years. That means progressing from supporting governance tasks to owning them, including managing board calendars, drafting minutes without heavy review, and tracking statutory filings independently. Demonstrating measurable impact, such as reducing compliance errors or streamlining entity management, signals readiness for the next level.
Which industries hire the most mid level corporate secretarys?
Mid Level corporate secretary roles concentrate in Education and Healthcare & Medical Services, based on current listings on Migrate Mate as of November 2026. These sectors tend to have complex governance structures, active regulatory requirements, or multiple legal entities that create sustained demand for experienced corporate secretarial professionals at the mid level.