CPT Events Manager Jobs
Events Manager jobs on CPT let you apply coursework in hospitality, marketing, or business administration to real event production cycles. Your DSO must authorize CPT before your start date, and the role must connect directly to your enrolled program. Most positions involve vendor coordination, budget oversight, and cross-functional team management.
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Get Access To All JobsAPPLICATION INSTRUCTIONS:
-
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
-
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
-
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Arboretum at Penn State is offering one paid ($16.00/hr. undergraduate, $17.00/hr. graduate) summer internship for undergraduates, graduate students, and recent graduates interested in career paths in event management and related topics. This position will work approximately 20 hours/week and will run for 18 weeks preferably beginning in May and concluding following the annual Pumpkin Festival in October; however, start and end dates are negotiable. Internship responsibilities will be a combination of in-office work (weekdays), and event management and staffing (primarily nights and weekends).
Experience:
This internship provides a hands-on introduction to event management and customer service in a public garden setting. With the guidance and support of the Events & Rentals Manager, the successful candidate will gain event management experience with inter-departmental organization, timelines, logistics, and on-site coordination at rental spaces within the Arboretum. Additionally, this position will provide exposure to the rental contract process from inquiry to execution. The program will immerse the candidate in the world of public gardens, visitor services, and volunteer management while integrating public relations and donor support skills.
Primary Responsibilities:
- Attend event meetings alongside the Events & Rentals Manager and client to walk through the details of the event, answer questions, generate ideas, and outline garden and event rules, regulations, and guidelines.
- Create and maintain up-to-date timelines for each rental event, including creating or adjusting event diagrams, layouts, and maps.
- Communicate timelines, rules and regulations, and event logistics (including items of special notice) to event vendors. This may include collecting certificates of insurance and licensing for caterers, when applicable.
- Coordinate venue setup and teardown, including event and directional signage and placement of ropes and stanchions, while preserving the integrity of the property and meeting the clients’ needs.
- Assist with event risk assessment and coordination of emergency response as needed (e.g. inclement weather, medical emergencies).
- Collaborate with the Volunteer Program Manager in the administration of scheduling, overseeing, and coordinating our diverse volunteer workforce.
- Maintain a solution-oriented mindset in response to last-minute changes and provide guest feedback for enhancing rental areas and guest experience.
- Act as an informal “garden guide” for guests with common and general Arboretum knowledge and enthusiasm, while upholding DEIB confidence.
Qualifications
Applicants should be undergraduates, graduate students, or recent graduates. They should demonstrate a strong interest in event management, recreation and tourism management, conferences and institutes, hospitality, business management, garden or museum studies, or other similar fields. The preferred applicant will demonstrate professional customer service skills and the desire to learn. Strong organizational skills, attention to detail, and familiarity with the Microsoft Office suite are expected.
Requirements
- Resume or CV
- Cover letter
Application:
- Applications must be submitted online via WORKDAY
- Include a cover letter, resume or CV, and reference materials with your application.
- Deadline for application is February 26, 2027
Qualified applicants will be contacted for interviews to be scheduled beginning in March 2027.
BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
APPLICATION INSTRUCTIONS:
-
CURRENT PENN STATE EMPLOYEE (faculty, staff, technical service, or student), please login to Workday to complete the internal application process . Please do not apply here, apply internally through Workday.
-
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State, please login to Workday to complete the student application process. Please do not apply here, apply internally through Workday.
-
If you are NOT a current employee or student, please click “Apply” and complete the application process for external applicants .
Approval of remote and hybrid work is not guaranteed regardless of work location. For additional information on remote work at Penn State, see Notice to Out of State Applicants.
JOB DESCRIPTION AND POSITION REQUIREMENTS
The Arboretum at Penn State is offering one paid ($16.00/hr. undergraduate, $17.00/hr. graduate) summer internship for undergraduates, graduate students, and recent graduates interested in career paths in event management and related topics. This position will work approximately 20 hours/week and will run for 18 weeks preferably beginning in May and concluding following the annual Pumpkin Festival in October; however, start and end dates are negotiable. Internship responsibilities will be a combination of in-office work (weekdays), and event management and staffing (primarily nights and weekends).
Experience:
This internship provides a hands-on introduction to event management and customer service in a public garden setting. With the guidance and support of the Events & Rentals Manager, the successful candidate will gain event management experience with inter-departmental organization, timelines, logistics, and on-site coordination at rental spaces within the Arboretum. Additionally, this position will provide exposure to the rental contract process from inquiry to execution. The program will immerse the candidate in the world of public gardens, visitor services, and volunteer management while integrating public relations and donor support skills.
Primary Responsibilities:
- Attend event meetings alongside the Events & Rentals Manager and client to walk through the details of the event, answer questions, generate ideas, and outline garden and event rules, regulations, and guidelines.
- Create and maintain up-to-date timelines for each rental event, including creating or adjusting event diagrams, layouts, and maps.
- Communicate timelines, rules and regulations, and event logistics (including items of special notice) to event vendors. This may include collecting certificates of insurance and licensing for caterers, when applicable.
- Coordinate venue setup and teardown, including event and directional signage and placement of ropes and stanchions, while preserving the integrity of the property and meeting the clients’ needs.
- Assist with event risk assessment and coordination of emergency response as needed (e.g. inclement weather, medical emergencies).
- Collaborate with the Volunteer Program Manager in the administration of scheduling, overseeing, and coordinating our diverse volunteer workforce.
- Maintain a solution-oriented mindset in response to last-minute changes and provide guest feedback for enhancing rental areas and guest experience.
- Act as an informal “garden guide” for guests with common and general Arboretum knowledge and enthusiasm, while upholding DEIB confidence.
Qualifications
Applicants should be undergraduates, graduate students, or recent graduates. They should demonstrate a strong interest in event management, recreation and tourism management, conferences and institutes, hospitality, business management, garden or museum studies, or other similar fields. The preferred applicant will demonstrate professional customer service skills and the desire to learn. Strong organizational skills, attention to detail, and familiarity with the Microsoft Office suite are expected.
Requirements
- Resume or CV
- Cover letter
Application:
- Applications must be submitted online via WORKDAY
- Include a cover letter, resume or CV, and reference materials with your application.
- Deadline for application is February 26, 2027
Qualified applicants will be contacted for interviews to be scheduled beginning in March 2027.
BACKGROUND CHECKS/CLEARANCES
This position requires the following clearances in addition to applicable background checks: PA State Police Criminal Background Check, PA Child Abuse History Clearance Form, and Federal (FBI) Fingerprint Criminal Background Check.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.
Penn State is committed to and accountable for advancing equity, respect, and belonging. We embrace individual uniqueness, as well as a culture of belonging that supports equity initiatives, leverages the educational and institutional benefits of inclusion in society, and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the university’s teaching, research, and service mission.
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Get Access To All JobsEvents Manager CPT: Frequently Asked Questions
Does an Events Manager role qualify for CPT authorization?
It depends on your program of study. CPT qualifies when the work is an integral part of your curriculum, meaning your DSO must connect the role's duties to your enrolled degree. Events Manager positions in hospitality management, marketing, or business administration programs typically meet this standard. Programs in unrelated fields may require a curricular justification from your academic advisor before your DSO can approve.
Can I work full-time as an Events Manager on CPT?
Yes, but full-time CPT, meaning 20 or more hours per week, consumes your OPT eligibility. If you accumulate 12 or more months of full-time CPT, you lose eligibility for OPT entirely, including the STEM OPT extension. Part-time CPT, under 20 hours per week, does not affect OPT. Most students in Events Manager internships structure the arrangement as part-time to preserve post-graduation options.
What documents does an employer need before my CPT start date?
Your employer needs your updated I-20 showing CPT authorization for their specific company, your start and end dates, and your F-1 visa and I-94 record. Some employers also request a copy of your EAD, though CPT does not require a separate EAD card. Your DSO authorizes CPT directly on the I-20, so that document is the primary authorization record you provide to HR.
How do I find Events Manager employers who are familiar with F-1 CPT?
Search Migrate Mate for Events Manager openings filtered by employers with F-1 hiring experience. Companies that have previously sponsored F-1 students understand CPT paperwork timelines and won't delay your start date because HR is unfamiliar with the process. Event production agencies, hospitality groups, and corporate conference teams are common CPT employers in this role category.
What happens if my CPT end date falls before the event I'm managing wraps up?
Your CPT authorization is tied to the dates on your I-20, and working beyond that end date puts your F-1 status at risk. If the project timeline extends, work with your DSO to request an updated I-20 before the current authorization expires. Most DSOs can extend CPT for the same employer with a new offer letter showing the revised end date and continued curricular relevance.