CPT Project Coordinator Jobs
Project Coordinator roles align with CPT when your degree program in business, management, or a related field requires hands-on project management experience as a curricular component. Your DSO must authorize each position individually, and the work must directly support your academic program's learning objectives.
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Get Access To All JobsJob Overview:
Under the direction of the Director of Operations Tents, Structures and Flooring, the Operations Coordinator administratively supports the Internal Operations managers around Event Production. This position is designed to provide an administrative strength capable of driving existing processes and managing significant amounts of detailed information. Success in this position is defined by the coordinator's ability to adhere to and expand upon the processes in place driving the team's consistent ability to meet our daily goal: delivering the right equipment, in good repair, to the right place, at the right time.
Duties & Responsibilities:
Event Production - Administrative:
-
Manage job specific information as jobs near production (typically 10 days prior to install) to include but not limited to:
-
Review inventory management software tickets for accuracy in terms of equipment and supplies
- Ensure Sales Team has provided all information needed by Internal Operations Teams 10-days prior to install
- Ensure Operations Team is working with the most up-to-date information as changes occur
- Focus operations around job production according to specific production schedules
- Attend production meetings with operations managers to ensure that production notes are executed during load out
-
Organize, document and disseminate all job-specific information generated from Sales Team and production meetings
-
Work with Internal Operations Managers and Sales Team to ensure that custom/non-inventory equipment and other non-standard project specific equipment is properly handled for accurate, thorough load outs
Operations - Administrative:
- Assist in inventory management by strategically updating inventory parts on reservations
- Relay any job-related issues experienced by the Internal Operations Team back to the Sales Teams
- Maintain repair tickets for each internal department
- Relay any parts/equipment issues reported by the Internal Operations Team that impact the structure and/or accuracy of the inventory management system
- Input actual labor hours reported by the field crews into job costing documents
- Assist field managers with the preparation of driver packets and other scheduling activities
Collaboration & Teamwork:
- Establish strong working relationships and demonstrate professionalism with fellow employees, especially Operations Managers and the Sales Team
-
Act as liaison between and coordinate with the following people/groups as needed to facilitate successful events:
-
Operations and Sales Teams
- Operations and Management
-
Other company divisions
-
Assist other team members as needed
Qualifications include:
- Attention to detail
- Ability to prioritize & multi-task
- Computer literacy esp. Microsoft Excel
- Ability to communicate professionally through email/phone
- Problem solving
- Basic math
- Bilingual Preferred
Job Overview:
Under the direction of the Director of Operations Tents, Structures and Flooring, the Operations Coordinator administratively supports the Internal Operations managers around Event Production. This position is designed to provide an administrative strength capable of driving existing processes and managing significant amounts of detailed information. Success in this position is defined by the coordinator's ability to adhere to and expand upon the processes in place driving the team's consistent ability to meet our daily goal: delivering the right equipment, in good repair, to the right place, at the right time.
Duties & Responsibilities:
Event Production - Administrative:
-
Manage job specific information as jobs near production (typically 10 days prior to install) to include but not limited to:
-
Review inventory management software tickets for accuracy in terms of equipment and supplies
- Ensure Sales Team has provided all information needed by Internal Operations Teams 10-days prior to install
- Ensure Operations Team is working with the most up-to-date information as changes occur
- Focus operations around job production according to specific production schedules
- Attend production meetings with operations managers to ensure that production notes are executed during load out
-
Organize, document and disseminate all job-specific information generated from Sales Team and production meetings
-
Work with Internal Operations Managers and Sales Team to ensure that custom/non-inventory equipment and other non-standard project specific equipment is properly handled for accurate, thorough load outs
Operations - Administrative:
- Assist in inventory management by strategically updating inventory parts on reservations
- Relay any job-related issues experienced by the Internal Operations Team back to the Sales Teams
- Maintain repair tickets for each internal department
- Relay any parts/equipment issues reported by the Internal Operations Team that impact the structure and/or accuracy of the inventory management system
- Input actual labor hours reported by the field crews into job costing documents
- Assist field managers with the preparation of driver packets and other scheduling activities
Collaboration & Teamwork:
- Establish strong working relationships and demonstrate professionalism with fellow employees, especially Operations Managers and the Sales Team
-
Act as liaison between and coordinate with the following people/groups as needed to facilitate successful events:
-
Operations and Sales Teams
- Operations and Management
-
Other company divisions
-
Assist other team members as needed
Qualifications include:
- Attention to detail
- Ability to prioritize & multi-task
- Computer literacy esp. Microsoft Excel
- Ability to communicate professionally through email/phone
- Problem solving
- Basic math
- Bilingual Preferred
See all Project Coordinator jobs
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Get Access To All JobsProject Coordinator CPT: Frequently Asked Questions
Does a Project Coordinator job qualify for CPT authorization?
It qualifies when the role directly connects to your degree program's curriculum. A business, management, or related program that includes project management coursework typically supports CPT approval for this title. Your DSO reviews the job description against your program requirements, so bring both documents to your authorization meeting and be prepared to explain the academic connection explicitly.
Can I work as a Project Coordinator on CPT before I complete my degree?
Yes. CPT is available before graduation, which is what distinguishes it from OPT. You can work during your program, including summers and semesters, as long as each CPT period is authorized on your I-20 and tied to an enrolled academic term or required experience component. Some programs require you to be enrolled in a co-op or internship course simultaneously.
What should I tell a Project Coordinator employer about CPT?
Explain that your authorization is already employer-specific and term-limited, meaning you're approved for their organization and a defined period. The employer doesn't file anything with USCIS. They hire you, verify your identity and work authorization through E-Verify or Form I-9, and the CPT dates printed on your I-20 serve as your employment authorization documentation. This tends to reassure HR teams unfamiliar with F-1 work authorization.
How do I find Project Coordinator employers who are familiar with CPT?
Search on Migrate Mate, where you can identify employers with documented histories of hiring international students in project management and coordination roles. Employers who have filed Labor Condition Applications for H-1B workers in similar roles are more likely to have HR processes already set up for F-1 students, making the CPT onboarding conversation easier and faster.
What happens to my CPT if my Project Coordinator role changes scope mid-authorization?
If your job responsibilities shift significantly, your existing CPT authorization may no longer match the work you're performing. Changes like moving from a coordinator to a manager role, switching departments, or adding functions outside your approved job description require you to return to your DSO for a new authorization. Working outside your authorized scope puts your F-1 status at risk, so notify your DSO before accepting any expanded duties.
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