Director of Administrative Operations Jobs
Director of Administrative Operations jobs are open across healthcare, higher education, government, and corporate services, at levels from operations manager to VP, with specializations in facilities oversight, process optimization, and cross-functional team leadership. Find a role that fits below and apply directly.
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Showing 4 of 18+ Director of Administrative Operations jobs
Requisition No: 887453
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I OPS - 60908089
Pay Plan: Temp
Position Number: 60908089
Salary: $17.24
Posting Closing Date: 12/10/2026
Total Compensation Estimator Tool
- Support Child Care Regulation Management Team, Child Care Providers and community members in need of information regarding Child Care Regulation.
- Greet childcare clients, providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information.
- Date stamp incoming mail and other documents. Distribute to appropriate staff.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Assists with purchasing processes in MFMP. Tracks invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly.
- Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
- Perform a variety of complicated secretarial, administrative and office managerial duties.
- Manages a variety of routine correspondence and disseminates these correspondences accordingly.
- Prepare and maintain reports/ logs for Administrative Complaint per Region’s request. Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.
- Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.
- Responsible for ordering supplies and submitting of the payment of invoices for the various services provided.
- Responsible for maintaining the Region’s Child Care Regulation’s filing system in accordance with identified procedures.
- Completes other duties as assigned.
- 2 + years of experience office management/data entry/clerical
- High School Diploma required.
- Ability to use a computer and knowledge of computer programs such Excel, Microsoft, Notepad, Outlook etc)
- The ability to have and utilize analytical and problem-solving skills.
- Ability to write comprehensive and cohesive reports that are detailed and objective.
- Must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.
- Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
- Include supervisor names and phone numbers for all periods of employment.
- Account for and explain any gaps in employment so that the hiring process is not delayed.
- Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
- It is unacceptable to use the statement “See Resume” in place of entering work history.
- If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
- If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
- The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market: Fort Myers
Nearest Secondary Market: Cape Coral
Requisition No: 887453
Agency: Children and Families
Working Title: ADMINISTRATIVE ASSISTANT I OPS - 60908089
Pay Plan: Temp
Position Number: 60908089
Salary: $17.24
Posting Closing Date: 12/10/2026
Total Compensation Estimator Tool
- Support Child Care Regulation Management Team, Child Care Providers and community members in need of information regarding Child Care Regulation.
- Greet childcare clients, providers and the public by phone, email and in person. Direct them appropriately, handle routine requests and provide general information.
- Date stamp incoming mail and other documents. Distribute to appropriate staff.
- Ensures operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
- Assists with purchasing processes in MFMP. Tracks invoices and completes payment processing in a timely manner, to ensure that providers are paid timely. Inventory office supplies monthly.
- Follow all DCF policies and Child Care Regulation Program policies, particularly in data security, confidentiality of protected information, and access to background screening documents.
- Perform a variety of complicated secretarial, administrative and office managerial duties.
- Manages a variety of routine correspondence and disseminates these correspondences accordingly.
- Prepare and maintain reports/ logs for Administrative Complaint per Region’s request. Maintains a multitude of tracking system to keep Licensing Manager, Child Care Licensing Supervisor and counselors informed of changes and amendments.
- Performs and investigates research on special projects, while developing supporting data and materials for use by the Child Care Licensing Manager and Licensing Supervisor in meetings and public speaking engagements.
- Responsible for ordering supplies and submitting of the payment of invoices for the various services provided.
- Responsible for maintaining the Region’s Child Care Regulation’s filing system in accordance with identified procedures.
- Completes other duties as assigned.
- 2 + years of experience office management/data entry/clerical
- High School Diploma required.
- Ability to use a computer and knowledge of computer programs such Excel, Microsoft, Notepad, Outlook etc)
- The ability to have and utilize analytical and problem-solving skills.
- Ability to write comprehensive and cohesive reports that are detailed and objective.
- Must possess the following qualities/ skills, time management, strong organizational, maintain confidentiality, ability to multitask, and adapt to changes.
- Reporting Skills, Administrative Writing Skills, Microsoft Office Skills, Managing Processes, Organization, Analyzing Information, Professionalism, Problem Solving, Supply Management, Inventory Control, Verbal Communication
- Include supervisor names and phone numbers for all periods of employment.
- Account for and explain any gaps in employment so that the hiring process is not delayed.
- Experience, education, training, knowledge, skills and/or abilities as well as responses to pre-qualifying questions must be verifiable to meet the minimum qualifications.
- It is unacceptable to use the statement “See Resume” in place of entering work history.
- If you experience problems applying online, please call the People First Service Center at (877) 562-7287.
- If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be suspended or voided, and you will be required to repay all benefits received depending upon the date of your retirement.
- The position will perform all job tasks in accordance with laws, rules, regulations, policies, and requirements applicable to state and federal laws or procedures.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market: Fort Myers
Nearest Secondary Market: Cape Coral
Director of Administrative Operations Jobs by Experience Level
See All 18 Director of Administrative Operations Jobs
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Find JobsDirector of Administrative Operations Job Market
Who's Hiring
What Employers Look For
The qualifications that appear most often in director of administrative operations jobs.
- Bachelor's degree in business administration, public administration, or a related field
- 5 or more years of progressive administrative or operations management experience
- Demonstrated experience managing cross-functional teams and department-level budgets
- Proficiency with enterprise resource planning and document management systems
- Strong project management skills including planning, execution, and stakeholder reporting
- Experience developing and implementing organizational policies and standard operating procedures
Tips for Your Director of Administrative Operations Job Search
Quantify operational scope on your resume
Directors of administrative operations are hired to run complex systems, so your resume must show scale: number of staff supervised, square footage managed, budget overseen, or departments coordinated. Vague claims about 'improving efficiency' won't move you past an initial screen.
Tailor your resume to the sector
A director of administrative operations in a hospital system deals with compliance, patient flow, and accreditation readiness. The same role at a university centers on faculty support and facilities planning. Reframe your experience using the vocabulary of the sector you're targeting, not a generic operations template.
Apply early to roles that fit
Migrate Mate lists director of administrative operations openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings that name reporting structure
Job listings that specify whether you report to a CFO, COO, or executive director reveal a lot about scope and decision-making authority. Prioritize roles where the reporting line matches the level of autonomy and strategic involvement you're seeking, not just the title.
Prepare a process improvement case study
Interviewers for this role routinely ask you to walk through a time you redesigned a workflow, reduced overhead, or resolved an operational bottleneck. Having a specific, well-structured example ready, with a clear before-and-after outcome, separates you from candidates who answer in generalities.
Negotiate scope before negotiating pay
Before discussing compensation, clarify what 'administrative operations' actually covers in this organization: facilities, HR coordination, vendor contracts, IT liaison, or all of the above. Roles with broader scope justify stronger offers, and knowing the full remit gives you a firmer basis for negotiation.
Director of Administrative Operations Jobs: Frequently Asked Questions
Which companies are hiring the most director of administrative operationss?
State of Florida, NCJC, and GH Advertising are hiring the most director of administrative operationss right now, with openings concentrated in Florida, New York, and California, based on current listings on Migrate Mate as of November 2026. Healthcare systems, universities, and large government contractors tend to post these roles most consistently throughout the year.
How many director of administrative operations jobs are remote?
About 40% of director of administrative operations openings are fully remote or hybrid as of November 2026, though the role is largely on-site given its facilities, vendor, and in-person team management responsibilities. The sub-areas most likely to offer remote flexibility are policy development, compliance oversight, and strategic planning functions within larger distributed organizations.
How do you become a director of administrative operations?
Start by building several years of experience in administrative coordination, office management, or operations support roles, then move into a team lead or manager position where you own outcomes rather than just tasks. Develop fluency with budget management, vendor contracts, and cross-departmental project work. Earning a business administration degree or a project management certification strengthens candidacy, as does demonstrating measurable impact in process improvement or cost reduction.
Can you get hired as a director of administrative operations without direct director-level experience?
Some organizations, particularly growing nonprofits, startups scaling their back office, and mid-size regional businesses, will hire a strong operations manager into a director role for the first time if the candidate shows a history of increasing responsibility. The key is positioning your resume around ownership of outcomes, not just duties, and being able to articulate decisions you made independently rather than tasks you completed under direction.
What does the director of administrative operations interview process look like?
The process typically moves through an initial screen with HR or a talent partner, followed by a panel interview with the hiring executive and two or three department heads whose teams you would support. Expect scenario-based questions about budget management, conflict resolution between departments, and how you would handle an operational failure. A final round may include a presentation on a proposed process improvement or a brief meeting with the full executive leadership team.
Where can I find and apply to director of administrative operations jobs?
You can find and apply to director of administrative operations jobs on Migrate Mate, which lists current openings from across the United States. Find the roles that fit your experience and target sector, then apply directly to each listing from the page.
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