Document Management Specialist Jobs
Document Management Specialist jobs are open across healthcare, government, legal, finance, and technology, from entry-level records clerk to senior document control manager, with specializations in records management, document control, and content governance. Find a role that fits below and apply directly.
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Showing 5 of 23+ Document Management Specialist jobs
What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it.
The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Document Management Technician is responsible for executing the prescribed Performance Goals outlined by Document Management leader within the Specialty Division of Markel. Performance Goals to articulate productivity and accuracy standards for Document Management Technician.Responsibilities
- Assist with identifying, organizing, and processing a variety incoming documents relating to Underwriting, Audit, and Claims
- Recognition of documents to make appropriate decision on processing
- Provide excellent customer service by responding to customers professionally and accurately via email
- Understanding and expertise to execute on assigned Performance Goals via following prescribed training guidelines
- Adhere to prescribed productivity standards
- Adhere to prescribed accuracy standards
- Contribute to team meeting service level standards set forth by department leadership
- Maintain a professional working relationship with colleagues at Markel
Job Requirements/Professional Achievements
- High School Diploma Required
- Strong written and typing skills
- Strong oral communication skills
- Adequate in Microsoft Office products (Outlook, Word, Excel)
- Strong Team Player
US Work Authorization
US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.
Pay information:
The salary range for this position is $16.36 - $34.05. The posted salary range reflects the lowest and highest base salary applicable to this role across our U.S. locations. Individual offers are determined based on geographic location, experience, qualifications, internal equity, and other job-related factors. As a result, the salary offered for a specific location will fall within a narrower range than the overall range displayed in this posting. This position may also be eligible to participate in the Company's annual incentive plan.Who we are:
Markel Group (NYSE – MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world.
We’re all about people | We win together | We strive for better
We enjoy the everyday | We think further
What’s in it for you:
In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work.
We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.
All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.
We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.
Are you ready to play your part?
Choose ‘Apply Now’ to fill out our short application, so that we can find out more about you.
Caution: Employment scams
Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that:
All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings.
All legitimate communications with Markel recruiters will come from Markel.com email addresses.
We would also ask that you please report any job employment scams related to Markel to rarecruiting@markel.com.
Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.
Should you require any accommodation through the application process, please send an e-mail to the rarecruiting@markel.com.
No agencies please.
What part will you play? If you’re looking for a place where you can make a meaningful difference, you’ve found it.
The work we do at Markel gives people the confidence to move forward and seize opportunities, and you’ll find your fit amongst our global community of optimists and problem-solvers. We’re always pushing each other to go further because we believe that when we realize our potential, we can help others reach theirs. Join us and play your part in something special! The Document Management Technician is responsible for executing the prescribed Performance Goals outlined by Document Management leader within the Specialty Division of Markel. Performance Goals to articulate productivity and accuracy standards for Document Management Technician.Responsibilities
- Assist with identifying, organizing, and processing a variety incoming documents relating to Underwriting, Audit, and Claims
- Recognition of documents to make appropriate decision on processing
- Provide excellent customer service by responding to customers professionally and accurately via email
- Understanding and expertise to execute on assigned Performance Goals via following prescribed training guidelines
- Adhere to prescribed productivity standards
- Adhere to prescribed accuracy standards
- Contribute to team meeting service level standards set forth by department leadership
- Maintain a professional working relationship with colleagues at Markel
Job Requirements/Professional Achievements
- High School Diploma Required
- Strong written and typing skills
- Strong oral communication skills
- Adequate in Microsoft Office products (Outlook, Word, Excel)
- Strong Team Player
US Work Authorization
US Work Authorization required. Markel does not provide visa sponsorship for this position, now or in the future.
Pay information:
The salary range for this position is $16.36 - $34.05. The posted salary range reflects the lowest and highest base salary applicable to this role across our U.S. locations. Individual offers are determined based on geographic location, experience, qualifications, internal equity, and other job-related factors. As a result, the salary offered for a specific location will fall within a narrower range than the overall range displayed in this posting. This position may also be eligible to participate in the Company's annual incentive plan.Who we are:
Markel Group (NYSE – MKL) a fortune 500 company with over 60 offices in 20+ countries, is a holding company for insurance, reinsurance, specialist advisory and investment operations around the world.
We’re all about people | We win together | We strive for better
We enjoy the everyday | We think further
What’s in it for you:
In keeping with the values of the Markel Style, we strive to support our employees in living their lives to the fullest at home and at work.
We offer competitive benefit programs that help meet our diverse and changing environment as well as support our employees’ needs at all stages of life.
All full-time employees have the option to select from multiple health, dental and vision insurance plan options and optional life, disability, and AD&D insurance.
We also offer a 401(k) with employer match contributions, an Employee Stock Purchase Plan, PTO, corporate holidays and floating holidays, parental leave.
Are you ready to play your part?
Choose ‘Apply Now’ to fill out our short application, so that we can find out more about you.
Caution: Employment scams
Markel is aware of employment-related scams where scammers will impersonate recruiters by sending fake job offers to those actively seeking employment in order to steal personal information. Frequently, the scammer will reach out to individuals who have posted their resume online. These "job offers" include convincing offer letters and frequently ask for confidential personal information. Therefore, for your safety, please note that:
All legitimate job postings with Markel will be posted on Markel Careers. No other URL should be trusted for job postings.
All legitimate communications with Markel recruiters will come from Markel.com email addresses.
We would also ask that you please report any job employment scams related to Markel to rarecruiting@markel.com.
Markel is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of any protected characteristic. This includes race; color; sex; religion; creed; national origin or place of birth; ancestry; age; disability; affectional or sexual orientation; gender expression or identity; genetic information, sickle cell trait, or atypical hereditary cellular or blood trait; refusal to submit to genetic tests or make genetic test results available; medical condition; citizenship status; pregnancy, childbirth, or related medical conditions; marital status, civil union status, domestic partnership status, familial status, or family responsibilities; military or veteran status, including unfavorable discharge from military service; personal appearance, height, or weight; matriculation or political affiliation; expunged juvenile records; arrest and court records where prohibited by applicable law; status as a victim of domestic or sexual violence; public assistance status; order of protection status; status as a smoker or nonsmoker; membership or activity in local commissions; the use or nonuse of lawful products off employer premises during non-work hours; declining to attend meetings or participate in communications about religious or political matters; or any other classification protected by applicable law.
Should you require any accommodation through the application process, please send an e-mail to the rarecruiting@markel.com.
No agencies please.
See All 23 Document Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find JobsDocument Management Specialist Job Market
Who's Hiring
Top Industries Hiring
- Construction & Real Estate
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in document management specialist jobs.
- Experience with enterprise document management systems such as SharePoint, OpenText, or Documentum
- Knowledge of records retention schedules and regulatory compliance requirements
- Proficiency in document control workflows including version control and change management
- Bachelor's degree in information management, library science, business administration, or a related field
- Certified Records Manager (CRM) or Registered Records Administrator (RRA) credential preferred
- Ability to develop and enforce document naming conventions, metadata standards, and access controls
Tips for Your Document Management Specialist Job Search
Tailor your resume to document control systems
Hiring managers scan for specific platform experience, so name every document management system you've used, whether that's SharePoint, Documentum, OpenText, or M-Files. Generic phrases like 'managed records' get passed over when a posting asks for a named system.
Highlight compliance and regulatory experience clearly
Many document management specialist roles exist specifically to satisfy audit or regulatory requirements. Call out the frameworks you've worked under, such as ISO 9001, FDA 21 CFR Part 11, or HIPAA, directly in your summary and experience sections, not buried in a skills list.
Apply early to roles that fit
Migrate Mate lists document management specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target job titles beyond the obvious
Openings for this work are posted under document control specialist, records management analyst, content services coordinator, and information governance specialist. Searching only one title means missing a large share of relevant postings that match your actual skills.
Prepare a portfolio of process improvements
Interviewers for document specialist roles consistently ask how you've reduced retrieval time, eliminated version-control errors, or migrated a legacy filing system. Bring two or three concrete examples with enough detail to walk through your approach and the outcome.
Negotiate scope alongside compensation
Document management roles vary widely in authority, from maintaining an existing system to owning a full migration project. Before accepting an offer, confirm in writing what systems you'll own, whether you'll have sign-off authority on document releases, and what your stakeholder relationships will look like.
Document Management Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most document management specialists?
CACI International, RL Canning, and RubinBrown are hiring the most document management specialists right now, with openings concentrated in Florida, Ohio, and Texas, based on current listings on Migrate Mate as of November 2026. Healthcare systems, defense contractors, and large financial institutions tend to post the highest volume of these roles year-round.
How many document management specialist jobs are remote?
About 45% of document management specialist openings are fully remote or hybrid as of November 2026, though availability varies significantly by industry. Roles focused on digital content governance, metadata management, and cloud-based systems tend to offer the most remote flexibility, while positions tied to physical records or regulated lab environments typically require on-site presence.
How do you become a document management specialist?
Start by earning a degree in information management, library science, business administration, or a related field. Build hands-on experience with at least one enterprise document management platform through an administrative, records, or operations role. Pursue a credential like the Certified Records Manager designation to signal expertise to employers. From there, specialize in a regulated industry such as healthcare, legal, or government to accelerate your path to senior roles.
Can you get a document management specialist job with little experience?
Yes, entry-level document management roles do exist, particularly at large organizations that need support maintaining filing systems, processing requests, or performing data entry into document repositories. Candidates with strong organizational skills, attention to detail, and basic familiarity with records management principles can break in through administrative or records clerk positions and build toward specialist titles from there.
What does the document management specialist interview process look like?
Most hiring processes for this role include an initial screening call focused on your platform experience and industry background, followed by one or two technical interviews where you walk through how you've structured a document control system, handled a version conflict, or supported an audit. Some employers add a practical exercise asking you to review a sample folder structure or draft a retention policy, so come prepared to demonstrate hands-on judgment.
Where can I find and apply to document management specialist jobs?
You can find and apply to document management specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level, industry background, and preferred location, then apply directly to each listing that fits.
See All 23 Document Management Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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