Special Events Assistant Jobs
Special Events Assistant jobs are open across entertainment, hospitality, nonprofits, and corporate sectors, from entry-level to coordinator-track, with specializations in logistics, vendor coordination, and on-site production support. Scan the live roles below and apply to whichever ones fit.
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Description
Special Events Program Manager - Hybrid
Under the direction of the Director Special Events, the Special Events Program Manager manages and executes a portfolio of high-profile events for Foundation varying in scope and purpose. Works directly with Foundation Leadership (and its various committees), major gift officers, donors and volunteers from pre-planning and strategizing through execution and post-event analysis and reporting.
Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Strategic And Management Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Required Qualifications:
Bachelor's Degree or 4 additional years of relevant work experience
5 or more years relevant work experience in event management, preferably in a non-profit setting.
Preferred Qualifications:
- 5 years implementing special events, meetings and/or conferences preferably in a non-profit or healthcare setting.
Why Join Providence?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.
About Providence
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.
Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
About the Team
Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Requsition ID: 471137
Company: Providence Jobs
Job Category: Fundraising
Job Function: Marketing/Public Relations/Community Affairs
Job Schedule: Full time
Job Shift: Day
Career Track: Business Professional
Department: 4007 PHILANTHROPY SS ADMIN
Address: OR Portland 4400 NE Halsey St
Work Location: Providence Health Plaza (HR) Bldg 1-Portland
Workplace Type: Hybrid
Pay Range: $42.55 - $66.06
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Description
Special Events Program Manager - Hybrid
Under the direction of the Director Special Events, the Special Events Program Manager manages and executes a portfolio of high-profile events for Foundation varying in scope and purpose. Works directly with Foundation Leadership (and its various committees), major gift officers, donors and volunteers from pre-planning and strategizing through execution and post-event analysis and reporting.
Providence caregivers are not simply valued – they’re invaluable. Join our team at Providence Strategic And Management Services and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.
Required Qualifications:
Bachelor's Degree or 4 additional years of relevant work experience
5 or more years relevant work experience in event management, preferably in a non-profit setting.
Preferred Qualifications:
- 5 years implementing special events, meetings and/or conferences preferably in a non-profit or healthcare setting.
Why Join Providence?
Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally, and achieving financial security. We take care of you, so you can focus on delivering our Mission of caring for everyone, especially the most vulnerable in our communities.
Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.
About Providence
At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.
Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits.
Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
About the Team
Providence Shared Services is a service line within Providence that provides a variety of functional and system support services for our family of organizations across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. We are focused on supporting our Mission by delivering a robust foundation of services and sharing of specialized expertise.
Providence is proud to be an Equal Opportunity Employer. We are committed to the principle that every workforce member has the right to work in surroundings that are free from all forms of unlawful discrimination and harassment on the basis of race, color, gender, disability, veteran, military status, religion, age, creed, national origin, sexual identity or expression, sexual orientation, marital status, genetic information, or any other basis prohibited by local, state, or federal law. We believe diversity makes us stronger, so we are dedicated to shaping an inclusive workforce, learning from each other, and creating equal opportunities for advancement.
Requsition ID: 471137
Company: Providence Jobs
Job Category: Fundraising
Job Function: Marketing/Public Relations/Community Affairs
Job Schedule: Full time
Job Shift: Day
Career Track: Business Professional
Department: 4007 PHILANTHROPY SS ADMIN
Address: OR Portland 4400 NE Halsey St
Work Location: Providence Health Plaza (HR) Bldg 1-Portland
Workplace Type: Hybrid
Pay Range: $42.55 - $66.06
The amounts listed are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.
Special Events Assistant Jobs by Experience Level
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Find Special Events Assistant JobsSpecial Events Assistant Job Market
Who's Hiring
- Specialty Restaurants13
- Metropolis11
- AMR6
- Providence6
- Live Nation6
Top Industries Hiring
- Hospitality & Tourism
- Media & Entertainment
- Healthcare & Medical Services
- Education
- Staffing & Recruiting
What Employers Look For
The qualifications that appear most often in special events assistant jobs.
- One to two years of experience supporting event planning or coordination
- Proficiency with event registration or project management software
- Strong organizational skills with ability to manage multiple vendors and deadlines
- Availability to work evenings, weekends, and on-site during events
- Experience creating or maintaining run-of-show documents and event timelines
- Associate or bachelor's degree in hospitality, communications, or a related field
Tips for Your Special Events Assistant Job Search
Tailor your resume to event logistics
List specific events you've supported by type and scale, such as galas, trade shows, or product launches. Hiring managers for special events assistant roles want to see you've handled vendor check-ins, run-of-show documents, or on-site setup, not just general administrative tasks.
Apply early to roles that fit
Migrate Mate lists special events assistant openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Filter by event type, not just title
Job postings for this role vary widely by event type. A corporate meeting assistant role differs sharply from a festivals or fundraising position. Search by the event category you have experience in to surface openings that match your actual background and avoid a mismatch at the interview stage.
Highlight software tools in your application
Many postings screen for experience with event management platforms, registration tools, or project management software. Name the specific tools you've used in your resume and cover letter, since applicant tracking systems often filter out candidates who list only general computer skills.
Prepare a scenario answer about day-of problems
Interviewers for special events assistant roles almost always ask how you've handled a last-minute vendor cancellation, a venue issue, or a schedule change on event day. Have a specific, real example ready that shows what you did, not just what the team did.
Follow up after the interview with event context
A brief follow-up note that references a specific event challenge you discussed, or a relevant upcoming event in the organization's calendar, signals genuine interest and attention to detail, two qualities hiring managers consistently prioritize for this role.
Special Events Assistant Jobs: Frequently Asked Questions
Which companies are hiring the most special events assistants?
The most active employers for special events assistants right now are Specialty Restaurants, Metropolis, and AMR, and the most openings are in California, Texas, and Florida, based on current listings on Migrate Mate as of November 2026. Demand tends to cluster around large venues, nonprofit organizations, and corporate event departments with recurring programming calendars.
How many special events assistant jobs are remote?
About 40% of special events assistant openings are fully remote or hybrid as of November 2026, reflecting the hands-on nature of most event work. The sub-areas most likely to offer remote options include pre-event administrative coordination, vendor communications, and registration management, while on-site setup and day-of support roles remain almost entirely in person.
How do you become a special events assistant?
Start by volunteering or interning with a nonprofit, university events office, or local venue to build hands-on experience. Then build familiarity with event management and project tracking tools commonly used in the field. Put together a resume that highlights specific events you supported, your role in logistics or vendor coordination, and any measurable outcomes like attendance or setup turnaround time.
Can you get hired as a special events assistant with little experience?
Yes, many employers hire candidates with limited formal experience if you can show relevant transferable skills. Volunteer event work, campus organization leadership, or administrative roles where you coordinated schedules or vendors all count. Focus your application on specific tasks you owned, such as managing RSVPs, coordinating with caterers, or running setup logistics, rather than listing only general responsibilities.
What does the special events assistant interview process look like?
Most hiring processes for this role include a phone screen followed by one or two in-person or video interviews. Expect scenario-based questions about how you've handled logistics problems, tight deadlines, or last-minute changes on event day. Some employers ask for a brief writing sample, such as a sample run-of-show or vendor communication, to assess your organizational thinking and professional communication style.
Where can I find and apply to special events assistant jobs?
You can find and apply to special events assistant jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your experience level and event type, then apply directly to each listing that fits your background and availability.
See All 276+ Special Events Assistant Jobs
Find roles that match your experience and apply in just a few clicks.
Find Special Events Assistant Jobs