Document Specialist Jobs
Document Specialist jobs are open across healthcare, legal, financial services, government, and manufacturing, at every level from entry-level to senior and lead, with specializations in records management, technical writing, and compliance documentation. See the openings below and apply to the ones that match your experience.
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Showing 5 of 94+ Document Specialist jobs
INTRODUCTION
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
ABOUT THE JOB
Document Imaging Indexing Vault Operations (DIIVO) is a dynamic organization committed to delivering accurate and efficient document handling for internal and external customers. We specialize in situations that require a high attention to detail, management of risk, and adjustments for unique products. DIIVO practices excellence in every facet of our operation and is committed to creating a work environment that drives positive employee engagement and growth. DIIVO is committed to continuous improvement of their processes and skill development for their employees.
The DIIVO Team is seeking an experienced and motivated Production Specialist II to join our fast-paced operations team. This position plays an important role in the receipt, imaging, and retention of internal and external customer correspondence, along with supporting a variety of production activities. Successful candidates will be detail-oriented, adaptable, and comfortable working across multiple workstreams and systems while maintaining a strong focus on quality, accuracy, and productivity.
This position requires an individual who is production and quality focused and who can work in a high volume, fast-paced production environment. Position requires repetitive administrative functions related to the document retrieval process to meet deadlines and goals. The individual must be reliable, motivated, able to train across multiple workstreams, and a team player with exceptional work habits.
Responsibilities:
- Prioritizes and organizes work to increase effectiveness, efficiency, and productivity
- Monitors and reviews documentation requirements
- Executes on policies and procedures in connection with firm policies and guidelines regarding document management
BASIC QUALIFICATIONS:
- 2 years in operations or production environment
- Ability to bend and move about the production floor to push carts, move documents or boxes, and lift 25-30 pounds
- Previous experience in document imaging or retention and retrieval
- Ability to leverage data and reporting to manage inventory and service level agreements
PREFERRED QUALIFICATIONS:
- Strong attention to detail and accuracy, with demonstrated ability to perform repetitive administrative and document-processing tasks while consistently meeting quality and productivity standards.
- Ability to work effectively in a high-volume, fast-paced production environment, with flexibility to learn multiple workstreams and systems while demonstrating reliability, adaptability, and strong teamwork.
- Postal experience and/or Pitney Bowes experience
SCHEDULE: Monday-Friday 6:30AM-3:00PM
SKILLS:
- Attention to Detail
- Business Acumen
- Problem Solving
- Customer and Client Focus
- Recording/Organizing Information
- Collaboration
- Oral Communications
- Prioritization
- Quality Assurance
- Written Communications
MINIMUM EDUCATION REQUIREMENT: High School Diploma / GED / Secondary School or equivalent
SHIFT:
1st shift (United States of America)
HOURS PER WEEK:
40
INTRODUCTION
At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work and providing a culture of caring is core to how we drive Responsible Growth. We are intentional about fostering an inclusive workplace where every teammate has the opportunity to succeed, build a career and contribute to our shared success. This includes attracting and developing exceptional talent, recognizing and rewarding performance, and supporting our teammates’ physical, emotional, and financial wellness through affordable, competitive and flexible benefits. We value the unique perspectives individuals bring from all backgrounds and career paths - whether shaped by military service, community college education, or a wide range of work and life experiences. These journeys foster resilience, leadership and innovation, strengthening our workforce and positively impact the communities we serve. Bank of America is committed to an in-office culture that supports collaboration, engagement, and career development. Our approach includes clear in-office expectations, while providing an appropriate level of flexibility based on role-specific responsibilities and business needs. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us!
ABOUT THE JOB
Document Imaging Indexing Vault Operations (DIIVO) is a dynamic organization committed to delivering accurate and efficient document handling for internal and external customers. We specialize in situations that require a high attention to detail, management of risk, and adjustments for unique products. DIIVO practices excellence in every facet of our operation and is committed to creating a work environment that drives positive employee engagement and growth. DIIVO is committed to continuous improvement of their processes and skill development for their employees.
The DIIVO Team is seeking an experienced and motivated Production Specialist II to join our fast-paced operations team. This position plays an important role in the receipt, imaging, and retention of internal and external customer correspondence, along with supporting a variety of production activities. Successful candidates will be detail-oriented, adaptable, and comfortable working across multiple workstreams and systems while maintaining a strong focus on quality, accuracy, and productivity.
This position requires an individual who is production and quality focused and who can work in a high volume, fast-paced production environment. Position requires repetitive administrative functions related to the document retrieval process to meet deadlines and goals. The individual must be reliable, motivated, able to train across multiple workstreams, and a team player with exceptional work habits.
Responsibilities:
- Prioritizes and organizes work to increase effectiveness, efficiency, and productivity
- Monitors and reviews documentation requirements
- Executes on policies and procedures in connection with firm policies and guidelines regarding document management
BASIC QUALIFICATIONS:
- 2 years in operations or production environment
- Ability to bend and move about the production floor to push carts, move documents or boxes, and lift 25-30 pounds
- Previous experience in document imaging or retention and retrieval
- Ability to leverage data and reporting to manage inventory and service level agreements
PREFERRED QUALIFICATIONS:
- Strong attention to detail and accuracy, with demonstrated ability to perform repetitive administrative and document-processing tasks while consistently meeting quality and productivity standards.
- Ability to work effectively in a high-volume, fast-paced production environment, with flexibility to learn multiple workstreams and systems while demonstrating reliability, adaptability, and strong teamwork.
- Postal experience and/or Pitney Bowes experience
SCHEDULE: Monday-Friday 6:30AM-3:00PM
SKILLS:
- Attention to Detail
- Business Acumen
- Problem Solving
- Customer and Client Focus
- Recording/Organizing Information
- Collaboration
- Oral Communications
- Prioritization
- Quality Assurance
- Written Communications
MINIMUM EDUCATION REQUIREMENT: High School Diploma / GED / Secondary School or equivalent
SHIFT:
1st shift (United States of America)
HOURS PER WEEK:
40
See All 94 Document Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Document Specialist JobsDocument Specialist Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Insurance
- Accounting & Auditing
- Staffing & Recruiting
- Technology & Software
What Employers Look For
The qualifications that appear most often in document specialist jobs.
- Proficiency in document management systems such as SharePoint, Documentum, or OpenText
- Experience creating, formatting, and maintaining controlled documents including SOPs and policies
- Strong attention to detail and ability to enforce document naming and version control standards
- Associate or bachelor's degree in business administration, information management, or a related field
- Familiarity with industry compliance frameworks such as ISO, FDA, or HIPAA documentation requirements
- Knowledge of records retention schedules and document lifecycle management practices
Tips for Your Document Specialist Job Search
Tailor your resume to document types
Hiring managers scan for the specific document types you've managed, whether that's contracts, SOPs, medical records, or regulatory filings. List them explicitly rather than using umbrella phrases like 'various business documents' so your resume clears automated filters.
Highlight your version control experience
Many document specialist roles live or die on version control discipline. Call out the specific systems you've used, such as SharePoint, Documentum, or OpenText, and describe how you enforced naming conventions or revision workflows to keep documents audit-ready.
Apply early to roles that fit
Migrate Mate lists document specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by industry compliance requirements
A document specialist role in a pharmaceutical company operates under FDA regulations, while a government contractor role may require ITAR familiarity. Filter your search by industry and read the compliance requirements carefully so your application language mirrors what the employer actually audits.
Prepare a document sample or portfolio excerpt
Bring a redacted sample of a procedure, form, or records index you created or improved. Interviewers for document specialist roles respond to concrete proof of your formatting standards, attention to detail, and understanding of a controlled document lifecycle.
Negotiate around certification reimbursement
If you hold or plan to pursue a Certified Records Manager or similar credential, raise it during offer discussions. Many employers budget for professional development but don't advertise it, and tying your credential roadmap to their compliance goals gives you a concrete negotiating point.
Document Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most document specialists?
Ensign Services, CBIZ, and hims & hers are hiring the most document specialists right now, with openings concentrated in Texas, California, and Florida, based on current listings on Migrate Mate as of November 2026. Healthcare systems, defense contractors, and financial institutions tend to maintain the steadiest demand for document specialists.
How many document specialist jobs are remote?
About 44% of document specialist openings are fully remote or hybrid as of November 2026, reflecting the digital nature of most document management workflows. Roles focused on digital records, technical writing, and compliance documentation are most likely to be fully remote, while positions requiring physical records handling or on-site archiving typically require in-person presence.
How do you become a document specialist?
Start by earning an associate or bachelor's degree in business administration, information management, or a related field. Build hands-on experience with document management systems and controlled document workflows through internships, administrative roles, or records clerk positions. Earning a Certified Records Manager credential strengthens your profile, and gaining familiarity with the compliance requirements of a specific industry, such as healthcare or government contracting, makes you a stronger candidate in that sector.
How do you get hired as a document specialist with little experience?
Focus on roles labeled records clerk, administrative coordinator, or document control assistant, which are common entry points into the field. Demonstrate proficiency in office productivity software, file organization systems, and attention to detail in your resume. Volunteer to manage documentation for a school project, nonprofit, or small business to build concrete examples you can describe in interviews, and get specific about any experience enforcing naming conventions or maintaining version logs.
What does the document specialist interview process look like?
Most document specialist interviews include a phone screen focused on your document management system experience, followed by one or two rounds with the hiring manager and sometimes a compliance or quality lead. Expect scenario-based questions about how you handle version conflicts, enforce retention policies, or respond to an audit request. Some employers give a practical exercise, such as reviewing a sample document for errors or rebuilding a file index, to test your attention to detail directly.
Where can I find and apply to document specialist jobs?
You can find and apply to document specialist jobs on Migrate Mate, which lists current openings from across the United States in one place. Search for roles that match your experience level and industry background, then apply directly to each listing that fits.
See All 94 Document Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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