Documentation Specialist Jobs in Florida
Documentation Specialist jobs in Florida concentrate in healthcare systems, aerospace and defense, financial services, and state government, with demand at every level from entry-level technical writer to senior regulatory documentation manager. The largest hiring markets are Tampa, Orlando, and Miami, where employers like AdventHealth, Lockheed Martin, and Citigroup maintain major operations and consistent documentation needs. The most in-demand specialties are medical records documentation, quality and compliance documentation, and technical writing for regulated industries. Scan the live roles below and apply to whichever ones fit.
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At Pediatric Home Service, we help medically complex kids live their best lives, at home, with their families. As a national leader in pediatric home care, we offer a full range of services including infusion, clinical nutrition, respiratory therapy, PPEC, private duty nursing, and DME. Whether you're caring for patients or supporting behind the scenes, every role at PHS makes a difference. Join a mission-driven team that’s committed to putting children and families first.
- Position: Supporting Documentation Specialist
- Location: Jacksonville, FL
- Hours: Monday-Friday 8am-5pm
THE POSITION:
We are looking for a full time Supporting Documentation Specialist to join our exceptional customer service team who is committed to helping our patients thrive. Our Customer Service department is a fast-paced, high-energy environment and you’ll find yourself challenged and required to use critical thinking every day through a variety of in-person, email and phone conversations. You will also be surrounded by a close-knit and supportive group who all have the same dedication to serving medically complex children and their families.
- Obtains supporting documentation as required for products and services provided
- Obtains prior authorizations required by insurance companies for products and services provided
- Obtains physician orders for products and services provide
- Complying with insurance benefits & completes data entry requirements
- Maintains all patient status information on an ongoing basis
- Maintains database of physician orders
- Collaborates with clinics and staff to gather needed information
- Maintain compliance with HIPAA and PHS requirements regarding internal and external electronic medical record (EHR) access
- On-call duties/rotation may be required based on business need
- Other duties as assigned
THE QUALIFICATIONS:
- High school diploma or general education degree (GED); or one to six months related experience and/or training; or equivalent combination of education and experience.
- Exceptionally organized, multi-tasking, problem solving and communication and strong keyboard skills. A high level of initiative combined with a customer service mentality is also required.
- Durable medical equipment (DME) intake/ admissions experience preferred
- Experience in Brightree EHR a plus!
- Experience in obtaining title 19 with health care providers
THE COMPANY
Pediatric Home Service is a pediatric home health agency that has provided high quality DME and nursing services to children that are medically fragile since 1990. Our services allow our clients to remain and thrive in their homes, schools, and communities. The majority of the clients we serve are age’s birth through 21 years old and have a variety of technologies that might include a trach, ventilator or g-tube.
BENEFITS:
- Generous Paid Time Off (PTO) for full time employees to ensure a healthy work-life balance
- 401(k) Matching to help secure your future
- Tuition Reimbursement to support your educational and professional growth
- Professional Development & Learning Opportunities to expand your skills and knowledge in pediatric care
- Health and Dental insurance
- Short & Long Term Disability and Life Insurance
Interested candidates should apply online at http://www.phscareers.com.
We look forward to learning more about you and the skills you can bring to Pediatric Home Service!
Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.
At Pediatric Home Service, we help medically complex kids live their best lives, at home, with their families. As a national leader in pediatric home care, we offer a full range of services including infusion, clinical nutrition, respiratory therapy, PPEC, private duty nursing, and DME. Whether you're caring for patients or supporting behind the scenes, every role at PHS makes a difference. Join a mission-driven team that’s committed to putting children and families first.
- Position: Supporting Documentation Specialist
- Location: Jacksonville, FL
- Hours: Monday-Friday 8am-5pm
THE POSITION:
We are looking for a full time Supporting Documentation Specialist to join our exceptional customer service team who is committed to helping our patients thrive. Our Customer Service department is a fast-paced, high-energy environment and you’ll find yourself challenged and required to use critical thinking every day through a variety of in-person, email and phone conversations. You will also be surrounded by a close-knit and supportive group who all have the same dedication to serving medically complex children and their families.
- Obtains supporting documentation as required for products and services provided
- Obtains prior authorizations required by insurance companies for products and services provided
- Obtains physician orders for products and services provide
- Complying with insurance benefits & completes data entry requirements
- Maintains all patient status information on an ongoing basis
- Maintains database of physician orders
- Collaborates with clinics and staff to gather needed information
- Maintain compliance with HIPAA and PHS requirements regarding internal and external electronic medical record (EHR) access
- On-call duties/rotation may be required based on business need
- Other duties as assigned
THE QUALIFICATIONS:
- High school diploma or general education degree (GED); or one to six months related experience and/or training; or equivalent combination of education and experience.
- Exceptionally organized, multi-tasking, problem solving and communication and strong keyboard skills. A high level of initiative combined with a customer service mentality is also required.
- Durable medical equipment (DME) intake/ admissions experience preferred
- Experience in Brightree EHR a plus!
- Experience in obtaining title 19 with health care providers
THE COMPANY
Pediatric Home Service is a pediatric home health agency that has provided high quality DME and nursing services to children that are medically fragile since 1990. Our services allow our clients to remain and thrive in their homes, schools, and communities. The majority of the clients we serve are age’s birth through 21 years old and have a variety of technologies that might include a trach, ventilator or g-tube.
BENEFITS:
- Generous Paid Time Off (PTO) for full time employees to ensure a healthy work-life balance
- 401(k) Matching to help secure your future
- Tuition Reimbursement to support your educational and professional growth
- Professional Development & Learning Opportunities to expand your skills and knowledge in pediatric care
- Health and Dental insurance
- Short & Long Term Disability and Life Insurance
Interested candidates should apply online at http://www.phscareers.com.
We look forward to learning more about you and the skills you can bring to Pediatric Home Service!
Pediatric Home Service is an equal opportunity employer; we are committed to affirmative action and equal employment opportunities for all regardless of protected veteran status, race, color, creed, religion, national origin, sex, sexual orientation or identity, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance.
See All 12 Documentation Specialist Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
Find Documentation Specialist JobsDocumentation Specialist Jobs by City in Florida
Where Florida roles are concentrated, by current openings.
Documentation Specialist Job Market in Florida
A snapshot from current Florida openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Consulting & Professional Services
What Florida Employers Look For
The qualifications that appear most often in documentation specialist jobs across Florida.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency with document management systems such as SharePoint, Documentum, or OpenText
- Experience creating and maintaining standard operating procedures and technical manuals
- Strong command of style guides including AP, Chicago, or industry-specific regulatory standards
- Ability to coordinate document review cycles with cross-functional teams and subject-matter experts
- Familiarity with electronic document control systems and version tracking in regulated environments
Documentation Specialist Jobs in Florida: Frequently Asked Questions
How do you become a documentation specialist in Florida?
Most Florida employers require a bachelor's degree in English, technical communication, or a related field, though some accept equivalent professional experience in writing or records management. Florida does not issue a state license for documentation specialists, so the path centers on building a portfolio of sample documents, SOPs, or technical manuals. Certifications like the Certified Professional Technical Communicator credential from the Society for Technical Communication strengthen applications at larger regulated employers across the state.
Which companies hire documentation specialists in Florida?
Employers hiring documentation specialists in Florida right now include ANDES, GAUMARD SCIENTIFIC, and GROVE BANK & TRUST, based on current listings on Migrate Mate as of August 2026. Florida's concentration of healthcare networks, defense contractors, and financial institutions means documentation roles appear consistently at large, established organizations rather than only during specific hiring cycles.
Which Florida cities have the most documentation specialist jobs?
Miami, Tampa, and Sarasota have the most documentation specialist openings in Florida. Tampa and Orlando drive volume through their large hospital systems, defense and aerospace facilities, and corporate headquarters, while Miami's financial services sector and international trade operations generate steady demand for compliance and regulatory documentation roles.
Are there remote documentation specialist jobs in Florida?
Yes, and more than most fields. Documentation specialist work is desk-based and output-driven, which makes it well suited to remote arrangements. About 57% of documentation specialist openings tied to Florida are remote or hybrid as of August 2026, reflecting how widely employers have adopted flexible models for this role. Technical writing and document control positions are the most commonly remote, while on-site documentation roles tend to appear in highly regulated settings like hospital systems or manufacturing facilities.
How can I get hired as a documentation specialist in Florida with little or no experience?
The most realistic entry path is applying for junior technical writer or records coordinator roles, which Florida healthcare networks and defense contractors routinely post for candidates without extensive experience. AdventHealth and HCA Florida Healthcare hire documentation associates who learn document control processes on the job, and many aerospace employers in the Space Coast area take on entry-level technical writers through rotational programs. Building a portfolio with writing samples, even from coursework or volunteer work, and earning a technical communication certificate from a Florida college gives a clear edge in screening.
Where can I find and apply to documentation specialist jobs in Florida?
You can find and apply to documentation specialist jobs in Florida on Migrate Mate, which lists current Florida openings. Search the roles available, find the ones that match your background and location, and apply directly through the listings.
See All 12 Documentation Specialist Jobs in Florida
Find roles in Florida that match your experience and apply in just a few clicks.
Find Documentation Specialist Jobs