Documentation Specialist Jobs in Texas
Documentation Specialist jobs in Texas are concentrated in Houston, Dallas-Fort Worth, and Austin, where demand runs from entry-level technical writers to senior regulatory documentation managers. Industries driving the most consistent hiring include energy, healthcare, and aerospace and defense, with employers such as ExxonMobil, Dell Technologies, and Lockheed Martin maintaining large documentation teams across the state. Specialties in the most demand are regulatory compliance documentation, technical writing for software and systems, and quality management documentation in manufacturing and healthcare settings. See the openings below and apply to the ones that match your experience.
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Showing 4 of 22+ Documentation Specialist jobs
This work isn’t easy—and that is exactly why we do it. Telamon thrives when we’re solving problems that help enhance connectivity and lead to simplicity, safety, and reliability in everyday life. We are cultivating deeper connections with every bond we forge: a more comprehensive network that serves the world around us—inside our walls and out.
At Telamon, leveraging AI and digital tools is a core part of how we operate. We expect employees at all levels to actively explore and apply technologies that improve productivity, decision-making, and overall performance.
Learn more at telamon.com
Health & Wellness: Medical, dental, vision, HSA with company match, dependent care FSA, life & disability coverage, voluntary plans, legal/ID protection, pet insurance, EAP
Financial: 401(k) with company match, annual bonus based on company performance, referral bonuses, discounts, phone allowance; field roles: travel pay, per diem, company-paid lodging, and company vehicle (if applicable)
Time Off & Flexibility: Flexible PTO for salaried roles; starting at 15 days (PTO with 2 floating holidays) for hourly roles; paid holidays, floating holidays, parental leave, bereavement leave, and hybrid/remote options
Career Growth: Tuition reimbursement, annual professional development grants, online learning resources, leadership programs, and internal growth opportunities
Additional Benefits: Recognition programs, scholarships and educational stipends for children, company paid sabbaticals and company outings with access to local events.
Note: benefits eligibility may be based on employment status, tenure, location, or other factors
The Specialist, QMS Documentation is responsible for creating, preparing, managing, and controlling quality and certification documentation in support of the company's Quality Management System (QMS). This role ensures SOP’s, work instructions, quality records, certification packages, and related documentation standards, processes, and certifications are accurate, current, and compliant with applicable industry, customer, and regulatory requirements. The Specialist partners with Quality, Engineering, Manufacturing, and Operations to maintain documentation integrity and support certification, audit, and continuous improvement activities across telecom and data center operations.
- Create, maintain, and control quality documentation including SOPs, work instructions, quality plans, inspection records, and certification packages in accordance with QMS requirements.
- Support the development and maintenance of certifications and compliance documentation relevant to telecom and data center infrastructure (e.g., NEBS, UL, ISO 9001, FCC, FAT documentation).
- Manage document control processes including version control, review cycles, approval workflows, and document distribution.
- Collaborate with Engineering, Quality, Manufacturing, and Operations teams to develop and update documentation that accurately reflects current processes and standards.
- Support Factory Acceptance Testing (FAT) documentation preparation and execution in coordination with Engineering and Quality teams.
- Assist in internal and external audits by preparing, organizing, and presenting required quality documentation and records.
- Identify documentation gaps, inconsistencies, or compliance risks and work with relevant teams to resolve them in a timely manner.
- Maintain the document management system, ensuring all records are organized, accessible, and audit-ready at all times.
- Support continuous improvement initiatives by documenting updated processes, revised work instructions, and lessons learned.
Managerial Responsibility
- This role has no direct reports
Travel/Shift Requirements
- Primarily on-site; occasional travel (<10%) to customer locations, supplier facilities, or other Telamon offices as business needs require.
Work Environment and Physical Demands
- Primarily office environment with occasional interaction on the manufacturing floor.
- Frequent computer and keyboard use for extended periods.
- Occasionally lift materials up to 25 pounds.
Skills and Abilities Required
- Strong technical writing and documentation skills with high attention to detail and accuracy.
- Working knowledge of QMS frameworks and documentation standards (e.g., ISO 9001, NEBS, UL, FCC, or equivalent).
- Experience with document control systems and document management best practices.
- Familiarity with telecom and/or data center infrastructure, equipment certifications, and quality requirements.
- Ability to work cross-functionally with Engineering, Quality, Manufacturing, and Operations teams.
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with document management platforms preferred.
Education and Experience Required
- Associate or bachelor's degree in Engineering Technology, Quality Management, Technical/Business writing, Information Management or Industrial Engineering or related field preferred; equivalent experience will be considered.
- 3+ years of experience in quality documentation, document control, or QMS administration.
- Experience in telecom and/or data center environments strongly preferred.
- Familiarity with certification processes (NEBS, UL, ISO 9001, FCC, or similar) preferred.
This work isn’t easy—and that is exactly why we do it. Telamon thrives when we’re solving problems that help enhance connectivity and lead to simplicity, safety, and reliability in everyday life. We are cultivating deeper connections with every bond we forge: a more comprehensive network that serves the world around us—inside our walls and out.
At Telamon, leveraging AI and digital tools is a core part of how we operate. We expect employees at all levels to actively explore and apply technologies that improve productivity, decision-making, and overall performance.
Learn more at telamon.com
Health & Wellness: Medical, dental, vision, HSA with company match, dependent care FSA, life & disability coverage, voluntary plans, legal/ID protection, pet insurance, EAP
Financial: 401(k) with company match, annual bonus based on company performance, referral bonuses, discounts, phone allowance; field roles: travel pay, per diem, company-paid lodging, and company vehicle (if applicable)
Time Off & Flexibility: Flexible PTO for salaried roles; starting at 15 days (PTO with 2 floating holidays) for hourly roles; paid holidays, floating holidays, parental leave, bereavement leave, and hybrid/remote options
Career Growth: Tuition reimbursement, annual professional development grants, online learning resources, leadership programs, and internal growth opportunities
Additional Benefits: Recognition programs, scholarships and educational stipends for children, company paid sabbaticals and company outings with access to local events.
Note: benefits eligibility may be based on employment status, tenure, location, or other factors
The Specialist, QMS Documentation is responsible for creating, preparing, managing, and controlling quality and certification documentation in support of the company's Quality Management System (QMS). This role ensures SOP’s, work instructions, quality records, certification packages, and related documentation standards, processes, and certifications are accurate, current, and compliant with applicable industry, customer, and regulatory requirements. The Specialist partners with Quality, Engineering, Manufacturing, and Operations to maintain documentation integrity and support certification, audit, and continuous improvement activities across telecom and data center operations.
- Create, maintain, and control quality documentation including SOPs, work instructions, quality plans, inspection records, and certification packages in accordance with QMS requirements.
- Support the development and maintenance of certifications and compliance documentation relevant to telecom and data center infrastructure (e.g., NEBS, UL, ISO 9001, FCC, FAT documentation).
- Manage document control processes including version control, review cycles, approval workflows, and document distribution.
- Collaborate with Engineering, Quality, Manufacturing, and Operations teams to develop and update documentation that accurately reflects current processes and standards.
- Support Factory Acceptance Testing (FAT) documentation preparation and execution in coordination with Engineering and Quality teams.
- Assist in internal and external audits by preparing, organizing, and presenting required quality documentation and records.
- Identify documentation gaps, inconsistencies, or compliance risks and work with relevant teams to resolve them in a timely manner.
- Maintain the document management system, ensuring all records are organized, accessible, and audit-ready at all times.
- Support continuous improvement initiatives by documenting updated processes, revised work instructions, and lessons learned.
Managerial Responsibility
- This role has no direct reports
Travel/Shift Requirements
- Primarily on-site; occasional travel (<10%) to customer locations, supplier facilities, or other Telamon offices as business needs require.
Work Environment and Physical Demands
- Primarily office environment with occasional interaction on the manufacturing floor.
- Frequent computer and keyboard use for extended periods.
- Occasionally lift materials up to 25 pounds.
Skills and Abilities Required
- Strong technical writing and documentation skills with high attention to detail and accuracy.
- Working knowledge of QMS frameworks and documentation standards (e.g., ISO 9001, NEBS, UL, FCC, or equivalent).
- Experience with document control systems and document management best practices.
- Familiarity with telecom and/or data center infrastructure, equipment certifications, and quality requirements.
- Ability to work cross-functionally with Engineering, Quality, Manufacturing, and Operations teams.
- Proficiency in Microsoft Office (Word, Excel, Outlook, Teams); experience with document management platforms preferred.
Education and Experience Required
- Associate or bachelor's degree in Engineering Technology, Quality Management, Technical/Business writing, Information Management or Industrial Engineering or related field preferred; equivalent experience will be considered.
- 3+ years of experience in quality documentation, document control, or QMS administration.
- Experience in telecom and/or data center environments strongly preferred.
- Familiarity with certification processes (NEBS, UL, ISO 9001, FCC, or similar) preferred.
See All 22 Documentation Specialist Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
Find Documentation Specialist JobsDocumentation Specialist Jobs by City in Texas
Where Texas roles are concentrated, by current openings.
Documentation Specialist Job Market in Texas
A snapshot from current Texas openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Education
- Technology & Software
- Banking & Financial Services
What Texas Employers Look For
The qualifications that appear most often in documentation specialist jobs across Texas.
- Bachelor's degree in English, technical communication, or a related field
- Proficiency with documentation tools such as MadCap Flare, Adobe FrameMaker, or Confluence
- Experience writing or managing technical documents in energy, healthcare, or technology industries
- Familiarity with document control systems and version management processes
- Strong editing skills and ability to translate complex information for varied audiences
- Knowledge of regulatory or quality standards such as ISO, FDA, or AS9100
Documentation Specialist Jobs in Texas: Frequently Asked Questions
How do you become a documentation specialist in Texas?
Most Texas employers require a bachelor's degree in technical communication, English, or a related discipline as the starting point. No state-issued license is required to work as a documentation specialist in Texas, but earning credentials such as the Certified Professional Technical Communicator designation from the Society for Technical Communication strengthens a candidacy. Texas hiring managers in regulated industries, particularly energy and healthcare, also look for demonstrated experience with document control software and industry-specific style guides.
Which companies hire documentation specialists in Texas?
Texas documentation specialist roles are posted by DHR Health, xAI, and Telamon and others right now, based on current listings on Migrate Mate as of August 2026. Texas's concentration of major energy companies, healthcare systems, and defense contractors makes it one of the more active states for documentation hiring year-round.
Which Texas cities have the most documentation specialist jobs?
Edinburg, Richardson, and Waco lead Texas for documentation specialist openings. Houston's dominance reflects its energy and petrochemical sector, which relies heavily on regulatory and technical documentation, while the Dallas-Fort Worth area draws demand from its dense technology and financial services industries, and Austin's fast-growing tech sector has built a steady need for software and systems documentation professionals.
Are there remote documentation specialist jobs in Texas?
Yes, and more than most fields. About 17% of documentation specialist openings tied to Texas are remote or hybrid as of August 2026, reflecting the desk-based, digital nature of the work. Technical writing and software documentation roles tend to be the most remote-friendly, while positions in quality management or regulatory compliance often require at least partial on-site presence to access controlled systems or collaborate with operations teams.
How can I get hired as a documentation specialist in Texas with little or no experience?
The most realistic entry path is through an adjacent role such as a technical writer assistant, document control coordinator, or content specialist at a large Texas employer in energy or healthcare. Companies like major Houston-area petrochemical firms and large health systems in the Texas Medical Center hire documentation support staff and often promote from within. Building a portfolio with sample user guides, process documents, or structured content demonstrates ability before formal experience accumulates, and an entry-level certification from the Society for Technical Communication adds credibility to an application.
Where can I find and apply to documentation specialist jobs in Texas?
You can find and apply to documentation specialist jobs in Texas on Migrate Mate, which lists current Texas openings across industries and experience levels. Search the listings to find roles that fit your background and apply directly to the ones that match.
See All 22 Documentation Specialist Jobs in Texas
Find roles in Texas that match your experience and apply in just a few clicks.
Find Documentation Specialist Jobs