Documentation Specialist Jobs
Documentation Specialist jobs are open across healthcare, technology, manufacturing, finance, and government contracting, from entry-level technical writer to senior documentation manager, with specializations in API documentation, regulatory compliance writing, and instructional design. Scan the live roles below and apply to whichever ones fit.
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Triumph Enterprises is the prime on a new Department of Veterans Affairs Office of Information and Technology / Office of Information Security (OIT/OIS) program covering enterprise cybersecurity architecture and engineering. We are seeking a Configuration Management and Documentation Specialist / Technical Writer to own the program’s artifact library, the intake process that governs how work reaches the team, and configuration management of documentation across the program.
Program: VA Cybersecurity Architecture and Engineering Services (COSE)
Location: Washington, DC (Remote) | Full-Time, Exempt | Contingent upon contract award
CERTIFICATION (REQUIRED)
This role requires a current DoD 8140/8570 Level III certification at the time of application. It is a Government requirement on a Federal contract and cannot be waived, substituted, or satisfied by a plan to certify later.
One or more of the following: Information Assurance Technician (IAT) III, Information Assurance Management (IAM) III, or Information Assurance System Architect and Engineer (IASAE) III. Commonly satisfied by CompTIA SecurityX (formerly CASP+), CISSP, CISSP-ISSAP, CISSP-ISSEP, CCSP, CISM, CCISO, CISA, or GSLC. Certification is verified against the current DoD 8140 qualification matrix before an offer is extended. The credentials named above are those most commonly held; any other credential on the current matrix at the required level also qualifies.
Credentials that do not meet this requirement include Security+, Network+, CySA+, CEH, CRISC, ITIL, PMP, and technical writing certifications such as CPTC.
If you have the documentation and configuration management background and are working toward a qualifying credential, tell us where you are in the process. CompTIA SecurityX is the most accessible of the qualifying certifications: unlike CISSP, its experience requirement is recommended rather than mandatory, so it can be attempted without a five-year paid-experience qualification period.
ABOUT THE ROLE
This is the seat that keeps the program legible. Eight key personnel produce architecture, engineering, risk and AI work across nine task areas; this role turns that output into an organized, findable, current body of documentation, and owns the front door through which new work arrives. It is a writing job and a process job in equal measure, and it starts producing in week one.
RESPONSIBILITIES
- Build and continuously maintain the program Artifact Library.
- Author the COSE Intake Process SOP, including the RACI matrix and workflow diagram, and the accompanying Intake Workflow Configuration Documentation.
- Produce the Stakeholder Training Guide.
- Support the Program Manager on recurring reporting products — the Weekly Progress Report, Quad Chart and Leadership Briefing Package each Friday, the monthly reports, the Contractor Project Management Plan, and the staff roster products.
- Perform configuration management of documentation and artifacts across the program, including version control, naming conventions, and change history.
- Edit engineering and security content into material a non-engineer Government stakeholder can read and act on.
REQUIRED QUALIFICATIONS
- A current Level III certification as described above.
- Minimum 5 years of relevant experience.
- Bachelor’s degree. A master’s does not substitute for the experience minimum on this position. Degrees earned outside the United States require a NACES-member equivalency evaluation.
- Technical writing for a Federal customer, including standard operating procedures and process documentation.
- Configuration management of documentation and artifacts across a program.
- Experience building and running an intake or work-request process with a defined RACI.
PREFERRED
- Knowledge management platform experience, particularly SharePoint or Confluence.
- Section 508 accessibility conformance.
- Prior VA documentation work.
SUITABILITY
This position requires a Tier 4 / High Risk Public Trust background investigation. A Tier 4 investigation is adjudicated for suitability and fitness and is not a security clearance. Candidates must be U.S. citizens and able to obtain and maintain the investigation, VA systems access, and PIV credentialing. No work may begin until an interim determination is received.
ADDITIONAL INFORMATION
Travel is expected to be 0-10%. This position is contingent upon contract award; no offer of employment will be extended before award is made.
Triumph Enterprises, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.
Triumph Enterprises is the prime on a new Department of Veterans Affairs Office of Information and Technology / Office of Information Security (OIT/OIS) program covering enterprise cybersecurity architecture and engineering. We are seeking a Configuration Management and Documentation Specialist / Technical Writer to own the program’s artifact library, the intake process that governs how work reaches the team, and configuration management of documentation across the program.
Program: VA Cybersecurity Architecture and Engineering Services (COSE)
Location: Washington, DC (Remote) | Full-Time, Exempt | Contingent upon contract award
CERTIFICATION (REQUIRED)
This role requires a current DoD 8140/8570 Level III certification at the time of application. It is a Government requirement on a Federal contract and cannot be waived, substituted, or satisfied by a plan to certify later.
One or more of the following: Information Assurance Technician (IAT) III, Information Assurance Management (IAM) III, or Information Assurance System Architect and Engineer (IASAE) III. Commonly satisfied by CompTIA SecurityX (formerly CASP+), CISSP, CISSP-ISSAP, CISSP-ISSEP, CCSP, CISM, CCISO, CISA, or GSLC. Certification is verified against the current DoD 8140 qualification matrix before an offer is extended. The credentials named above are those most commonly held; any other credential on the current matrix at the required level also qualifies.
Credentials that do not meet this requirement include Security+, Network+, CySA+, CEH, CRISC, ITIL, PMP, and technical writing certifications such as CPTC.
If you have the documentation and configuration management background and are working toward a qualifying credential, tell us where you are in the process. CompTIA SecurityX is the most accessible of the qualifying certifications: unlike CISSP, its experience requirement is recommended rather than mandatory, so it can be attempted without a five-year paid-experience qualification period.
ABOUT THE ROLE
This is the seat that keeps the program legible. Eight key personnel produce architecture, engineering, risk and AI work across nine task areas; this role turns that output into an organized, findable, current body of documentation, and owns the front door through which new work arrives. It is a writing job and a process job in equal measure, and it starts producing in week one.
RESPONSIBILITIES
- Build and continuously maintain the program Artifact Library.
- Author the COSE Intake Process SOP, including the RACI matrix and workflow diagram, and the accompanying Intake Workflow Configuration Documentation.
- Produce the Stakeholder Training Guide.
- Support the Program Manager on recurring reporting products — the Weekly Progress Report, Quad Chart and Leadership Briefing Package each Friday, the monthly reports, the Contractor Project Management Plan, and the staff roster products.
- Perform configuration management of documentation and artifacts across the program, including version control, naming conventions, and change history.
- Edit engineering and security content into material a non-engineer Government stakeholder can read and act on.
REQUIRED QUALIFICATIONS
- A current Level III certification as described above.
- Minimum 5 years of relevant experience.
- Bachelor’s degree. A master’s does not substitute for the experience minimum on this position. Degrees earned outside the United States require a NACES-member equivalency evaluation.
- Technical writing for a Federal customer, including standard operating procedures and process documentation.
- Configuration management of documentation and artifacts across a program.
- Experience building and running an intake or work-request process with a defined RACI.
PREFERRED
- Knowledge management platform experience, particularly SharePoint or Confluence.
- Section 508 accessibility conformance.
- Prior VA documentation work.
SUITABILITY
This position requires a Tier 4 / High Risk Public Trust background investigation. A Tier 4 investigation is adjudicated for suitability and fitness and is not a security clearance. Candidates must be U.S. citizens and able to obtain and maintain the investigation, VA systems access, and PIV credentialing. No work may begin until an interim determination is received.
ADDITIONAL INFORMATION
Travel is expected to be 0-10%. This position is contingent upon contract award; no offer of employment will be extended before award is made.
Triumph Enterprises, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any characteristic protected by law.
Documentation Specialist Jobs by Experience Level
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Find Documentation Specialist JobsDocumentation Specialist Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services27
- Education4
- Staffing & Recruiting3
- Technology & Software3
- Biotechnology & Pharmaceuticals3
What Employers Look For
The qualifications that appear most often in documentation specialist jobs.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency in authoring tools such as MadCap Flare, Confluence, or Microsoft Word
- Experience writing and editing technical manuals, SOPs, or API documentation
- Ability to interpret complex information from engineers or subject-matter experts
- Familiarity with version control systems such as Git or document management platforms
- Certification from the Society for Technical Communication (STC) or equivalent credential
Tips for Your Documentation Specialist Job Search
Tailor your resume to each domain
Healthcare documentation roles prioritize HIPAA familiarity and clinical terminology, while software companies want API or SDK documentation samples. Adjust your resume's skills section and summary line to match the specific industry before you apply.
Build a portfolio with varied document types
Hiring managers want to see more than polished manuals. Include a quick-start guide, a release note, and a process flowchart alongside any longer docs. Variety shows you can adapt format and tone to different audiences.
Filter openings by authoring tool requirements
Job listings for documentation specialists frequently specify MadCap Flare, Confluence, or DITA-based tools. Search for the tool you know best alongside the role title so you target openings where your existing toolkit is a direct match.
Apply early to roles that fit
Migrate Mate lists documentation specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a writing test before your interview
Many documentation specialist interviews include a timed writing or editing exercise using a raw subject-matter expert transcript. Practice converting a dense technical paragraph into a clear numbered procedure so the format comes automatically under time pressure.
Negotiate scope before negotiating anything else
Documentation teams vary from a solo writer to a structured content-ops function. Before salary, clarify how many products you'll own, whether a style guide exists, and who your subject-matter expert contacts are. Scope shapes your workload more than title does.
Documentation Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most documentation specialists?
The companies hiring the most documentation specialists right now include UASI, Optum, and Beth Israel Lahey Health, with the largest share of openings in California, Texas, and Florida, based on current listings on Migrate Mate as of September 2026. Healthcare systems, defense contractors, and enterprise software companies consistently post the highest volume of documentation specialist roles.
How many documentation specialist jobs are remote?
About 59% of documentation specialist openings are fully remote or hybrid as of September 2026, making it one of the more remote-accessible writing roles. API documentation, software user guides, and compliance content tend to be the most frequently offered as fully distributed positions, while roles tied to regulated manufacturing or on-site lab environments are more likely to require in-person work.
How do you become a documentation specialist?
Start by earning a degree in English, communications, or technical writing, then build a portfolio of varied document types including procedures, quick-start guides, and release notes. Learn at least one industry-standard authoring tool such as Confluence or MadCap Flare. Volunteer to document processes at any job or internship to generate real samples, then apply to junior technical writer or documentation coordinator roles as your entry point.
Can you get a documentation specialist job with little experience?
Yes, entry-level documentation specialist roles exist, and employers often care more about your writing samples than your years on the job. Create documentation for an open-source project, rewrite a confusing product manual as a portfolio exercise, or offer to write SOPs for a nonprofit. These self-initiated samples demonstrate the core skill set and give hiring managers something concrete to evaluate even without formal work history.
What does the documentation specialist interview process look like?
Most documentation specialist interviews move through a phone screen focused on your writing background and tools, a portfolio review where a hiring manager or lead writer walks through your samples with you, and a practical writing exercise where you turn a technical brief or rough notes into a formatted document. Some employers add a panel interview with engineers or product managers to assess how you gather information from subject-matter experts.
Where can I find and apply to documentation specialist jobs?
You can find and apply to documentation specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your specialization and experience level, then apply directly to each listing that fits. New openings are added regularly, so checking back frequently gives you access to roles before they fill.
See All 346+ Documentation Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
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