Documentation Specialist Jobs
Documentation Specialist jobs are open across healthcare, technology, manufacturing, finance, and government contracting, from entry-level technical writer to senior documentation manager, with specializations in API documentation, regulatory compliance writing, and instructional design. Scan the live roles below and apply to whichever ones fit.
Find Documentation Specialist JobsLooking for remote work? View remote documentation specialist jobs →Overview
Showing 5 of 312+ Documentation Specialist jobs
Therm-x of California is the leading manufacturer of Advanced Temperature and Control Systems for Hi-Technology industries. We have been in business for over 30 years and have a diverse customer base. We offer competitive pay, medical, dental, vision, 401(K), sick leave and paid time off.
The Training and FAI Coordinator is an administrative position under the direction of DTD Manager and as part of the Quality Department. The primary responsibilities include managing the LMS Training Database, data entry, training record review, filing, scheduling, and prioritizing. Additionally, the role involves gathering and compiling build data into a First Article Inspection Report (FAIR) in accordance with industry and/or customer standards. The coordinator will work closely with various departments, including Trainers, Quality, Human Resources, Management, Engineering, Planning/Purchasing, and Customer Service. This position requires a high level of attention to detail, organizational, project management and multi-tasking skills, including proactive problem solving.
Responsibilities and Duties:
- Maintain the LMS Database with current employee information, training required/completed, and roles.
- Run gap analysis reports, schedule Hands on and external trainings, collect training records, and verify information is correct and complete.
- Coordinate scheduling of external training with trainers and inform appropriate personnel and supervisors.
- Gather and compile build data into FAIRs, ensuring data is complete and accurate.
- Interface with various departments to obtain and compile necessary documentation for the FAI package.
- Collaborate with customer service and/or quality management on any required customer communication.
- Interpret engineering drawings and associated documentation to generate AS9102 reports compliant to the requirement(s) set forth.
- Interface with the Therm-x quality control team on the input and review of assembly inspection data for items subject to the FAI requirement.
- Interface with the supplier quality, receiving, procurement, and additional production departments to obtain and compile all necessary documentation required for the FAI package.
- Perform floor copy audits for control documents.
- Participate in Continuous Improvement initiatives related to training and FAI processes.
- Report completion of training to the ECO Coordinator for closure of ECOs.
- Assist with any additional training, documentation, or quality tasks as defined by DTD Manager or Quality Assurance Manager.
Qualifications and Skills:
- Associate degree or equivalent on-the-job training related to training, administration, or quality.
- Intermediate level competency in Microsoft Word and Excel.
- Strong attention to detail, organizational, project management, and multi-tasking skills.
- Ability to work independently, recognize and resolve problems, and handle a fast-paced environment with changing priorities.
- Good customer service skills, presentation skills, computer skills, facilitation skills, interpersonal and human relations skills.
- Ability to review documents for standardized formatting and grammar is a plus.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
Therm-x of California is the leading manufacturer of Advanced Temperature and Control Systems for Hi-Technology industries. We have been in business for over 30 years and have a diverse customer base. We offer competitive pay, medical, dental, vision, 401(K), sick leave and paid time off.
The Training and FAI Coordinator is an administrative position under the direction of DTD Manager and as part of the Quality Department. The primary responsibilities include managing the LMS Training Database, data entry, training record review, filing, scheduling, and prioritizing. Additionally, the role involves gathering and compiling build data into a First Article Inspection Report (FAIR) in accordance with industry and/or customer standards. The coordinator will work closely with various departments, including Trainers, Quality, Human Resources, Management, Engineering, Planning/Purchasing, and Customer Service. This position requires a high level of attention to detail, organizational, project management and multi-tasking skills, including proactive problem solving.
Responsibilities and Duties:
- Maintain the LMS Database with current employee information, training required/completed, and roles.
- Run gap analysis reports, schedule Hands on and external trainings, collect training records, and verify information is correct and complete.
- Coordinate scheduling of external training with trainers and inform appropriate personnel and supervisors.
- Gather and compile build data into FAIRs, ensuring data is complete and accurate.
- Interface with various departments to obtain and compile necessary documentation for the FAI package.
- Collaborate with customer service and/or quality management on any required customer communication.
- Interpret engineering drawings and associated documentation to generate AS9102 reports compliant to the requirement(s) set forth.
- Interface with the Therm-x quality control team on the input and review of assembly inspection data for items subject to the FAI requirement.
- Interface with the supplier quality, receiving, procurement, and additional production departments to obtain and compile all necessary documentation required for the FAI package.
- Perform floor copy audits for control documents.
- Participate in Continuous Improvement initiatives related to training and FAI processes.
- Report completion of training to the ECO Coordinator for closure of ECOs.
- Assist with any additional training, documentation, or quality tasks as defined by DTD Manager or Quality Assurance Manager.
Qualifications and Skills:
- Associate degree or equivalent on-the-job training related to training, administration, or quality.
- Intermediate level competency in Microsoft Word and Excel.
- Strong attention to detail, organizational, project management, and multi-tasking skills.
- Ability to work independently, recognize and resolve problems, and handle a fast-paced environment with changing priorities.
- Good customer service skills, presentation skills, computer skills, facilitation skills, interpersonal and human relations skills.
- Ability to review documents for standardized formatting and grammar is a plus.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
Documentation Specialist Jobs by Experience Level
See All 312+ Documentation Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Documentation Specialist JobsDocumentation Specialist Job Market
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services29
- Biotechnology & Pharmaceuticals4
- Technology & Software3
- Education2
- Insurance2
What Employers Look For
The qualifications that appear most often in documentation specialist jobs.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency in authoring tools such as MadCap Flare, Confluence, or Microsoft Word
- Experience writing and editing technical manuals, SOPs, or API documentation
- Ability to interpret complex information from engineers or subject-matter experts
- Familiarity with version control systems such as Git or document management platforms
- Certification from the Society for Technical Communication (STC) or equivalent credential
Tips for Your Documentation Specialist Job Search
Tailor your resume to each domain
Healthcare documentation roles prioritize HIPAA familiarity and clinical terminology, while software companies want API or SDK documentation samples. Adjust your resume's skills section and summary line to match the specific industry before you apply.
Build a portfolio with varied document types
Hiring managers want to see more than polished manuals. Include a quick-start guide, a release note, and a process flowchart alongside any longer docs. Variety shows you can adapt format and tone to different audiences.
Filter openings by authoring tool requirements
Job listings for documentation specialists frequently specify MadCap Flare, Confluence, or DITA-based tools. Search for the tool you know best alongside the role title so you target openings where your existing toolkit is a direct match.
Apply early to roles that fit
Migrate Mate lists documentation specialist openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Prepare a writing test before your interview
Many documentation specialist interviews include a timed writing or editing exercise using a raw subject-matter expert transcript. Practice converting a dense technical paragraph into a clear numbered procedure so the format comes automatically under time pressure.
Negotiate scope before negotiating anything else
Documentation teams vary from a solo writer to a structured content-ops function. Before salary, clarify how many products you'll own, whether a style guide exists, and who your subject-matter expert contacts are. Scope shapes your workload more than title does.
Documentation Specialist Jobs: Frequently Asked Questions
Which companies are hiring the most documentation specialists?
The companies hiring the most documentation specialists right now include DHR Health, Houston Methodist, and Genesis HealthCare, with the largest share of openings in Texas, California, and Illinois, based on current listings on Migrate Mate as of August 2026. Healthcare systems, defense contractors, and enterprise software companies consistently post the highest volume of documentation specialist roles.
How many documentation specialist jobs are remote?
About 58% of documentation specialist openings are fully remote or hybrid as of August 2026, making it one of the more remote-accessible writing roles. API documentation, software user guides, and compliance content tend to be the most frequently offered as fully distributed positions, while roles tied to regulated manufacturing or on-site lab environments are more likely to require in-person work.
How do you become a documentation specialist?
Start by earning a degree in English, communications, or technical writing, then build a portfolio of varied document types including procedures, quick-start guides, and release notes. Learn at least one industry-standard authoring tool such as Confluence or MadCap Flare. Volunteer to document processes at any job or internship to generate real samples, then apply to junior technical writer or documentation coordinator roles as your entry point.
Can you get a documentation specialist job with little experience?
Yes, entry-level documentation specialist roles exist, and employers often care more about your writing samples than your years on the job. Create documentation for an open-source project, rewrite a confusing product manual as a portfolio exercise, or offer to write SOPs for a nonprofit. These self-initiated samples demonstrate the core skill set and give hiring managers something concrete to evaluate even without formal work history.
What does the documentation specialist interview process look like?
Most documentation specialist interviews move through a phone screen focused on your writing background and tools, a portfolio review where a hiring manager or lead writer walks through your samples with you, and a practical writing exercise where you turn a technical brief or rough notes into a formatted document. Some employers add a panel interview with engineers or product managers to assess how you gather information from subject-matter experts.
Where can I find and apply to documentation specialist jobs?
You can find and apply to documentation specialist jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that match your specialization and experience level, then apply directly to each listing that fits. New openings are added regularly, so checking back frequently gives you access to roles before they fill.
See All 312+ Documentation Specialist Jobs
Find roles that match your experience and apply in just a few clicks.
Find Documentation Specialist Jobs