Entry Level Documentation Specialist Jobs
New grad documentation specialist jobs welcome recent graduates and entry level candidates with zero to two years of experience, where a strong portfolio or internship work can matter more than a long resume. Most openings mix on-site and remote roles across Healthcare & Medical Services, Staffing & Recruiting, and Banking & Financial Services, with employers like Beth Israel Lahey Health, Appalachian Regional Healthcare, and GAC hiring at this level now.
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Showing 5 of 23+ Entry Level Documentation Specialist jobs
Full-Time Days
Summa Health System is recognized as one of the region’s top employers by a number of third party organizations, including NorthCoast 99. Exceptional candidates gravitate to Summa because of its culture, passion for delivering excellent service to our patients and families, commitment to our philosophy of servant leadership, collegial working relationships at every level of the organization, and competitive pay and benefits.
Summary: Facilitates concurrent documentation of the medical record to achieve accurate inpatient coding and DRG assignments to ensure the principal diagnosis, comorbidities, and principal procedure are appropriate and supported for reimbursement. Reviews chart documentation for quality metric indicators for severity of illness (SOI), risk of mortality (ROM), and risk adjusters (readmission criteria). Educates physician on documentation needs through the query process. Directly works with Physician Advisors as well as the patient’s physician to establish concise physician documentation; ensures physician awareness of documentation guidelines in relation to coding guidelines that support appropriate reimbursement. If any type of nursing judgement, nursing practice or medical judgement questions should arise, those questions/concerns will be elevated to the Chief Nurse Executive (CNE).
Formal Education Required:
- Graduate of accredited health information management or coding program or a school accepted for candidacy status from an accrediting body
- OR
- Graduate of an accredited school of professional nursing or a school accepted for candidacy status from an accrediting body
- RHIA, RHIT, CCA, CCS, CCDS, CDIP, CPCH, or CDIP certification preferred
Experience & Training Required:
- One (1) year medical records experience (practicum experience will be counted) if graduate of health information management or coding program
- Two (2) years professional nursing experience which should include a combination of medical, specialty and/or surgical care in an acute care setting or utilization review with DRG validation experience if minimum education level is graduate of nursing school
Other Skills, Competencies and Qualifications:
- 75% or better on a CDI Specialist Test
- Excellent communication both verbally and written, leadership, organization and interpersonal skills
- Ability to work within a team environment yet self-motivated, facilitate strategic development, knowledge of accrediting, licensing and compliance requirements
- Extensive knowledge of coding guidelines required
- Extensive knowledge of clinical processes required
- Ability to work in a sometimes stressful environment
- Population Specific Competency: ability to effectively interact with populations of patients/customers with an understanding of their needs for self-respect and dignity
Level of Physical Demands:
- Sedentary: Exerts up to ten pounds of force occasionally and/or a negligible amount of force frequently.
Equal Opportunity Employer/Veterans/Disabled
$37.40/hr - $56.11/hr
The salary range on this job posting/advertising is base salary exclusive of any bonuses or differentials. Many factors, such as years of relevant experience and geographical location are considered when determining the starting rate of pay. We believe in the importance of pay equity and consider internal equity of our current team members when determining offers. Please keep in mind that the range that is listed is the full base salary range. Hiring at the maximum of the range would not be typical.
Summa Health offers a competitive and comprehensive benefits program to include medical, dental, vision, life, paid time off as well as many other benefits.
- Basic Life and Accidental Death & Dismemberment (AD&D)
- Supplemental Life and AD&D
- Dependent Life Insurance
- Short-Term and Long-Term Disability
- Accident Insurance, Hospital Indemnity, and Critical Illness
- Retirement Savings Plan
- Flexible Spending Accounts – Healthcare and Dependent Care
- Employee Assistance Program (EAP)
- Identity Theft Protection
- Pet Insurance
- Education Assistance
- Daily Pay
Full-Time Days
Summa Health System is recognized as one of the region’s top employers by a number of third party organizations, including NorthCoast 99. Exceptional candidates gravitate to Summa because of its culture, passion for delivering excellent service to our patients and families, commitment to our philosophy of servant leadership, collegial working relationships at every level of the organization, and competitive pay and benefits.
Summary: Facilitates concurrent documentation of the medical record to achieve accurate inpatient coding and DRG assignments to ensure the principal diagnosis, comorbidities, and principal procedure are appropriate and supported for reimbursement. Reviews chart documentation for quality metric indicators for severity of illness (SOI), risk of mortality (ROM), and risk adjusters (readmission criteria). Educates physician on documentation needs through the query process. Directly works with Physician Advisors as well as the patient’s physician to establish concise physician documentation; ensures physician awareness of documentation guidelines in relation to coding guidelines that support appropriate reimbursement. If any type of nursing judgement, nursing practice or medical judgement questions should arise, those questions/concerns will be elevated to the Chief Nurse Executive (CNE).
Formal Education Required:
- Graduate of accredited health information management or coding program or a school accepted for candidacy status from an accrediting body
- OR
- Graduate of an accredited school of professional nursing or a school accepted for candidacy status from an accrediting body
- RHIA, RHIT, CCA, CCS, CCDS, CDIP, CPCH, or CDIP certification preferred
Experience & Training Required:
- One (1) year medical records experience (practicum experience will be counted) if graduate of health information management or coding program
- Two (2) years professional nursing experience which should include a combination of medical, specialty and/or surgical care in an acute care setting or utilization review with DRG validation experience if minimum education level is graduate of nursing school
Other Skills, Competencies and Qualifications:
- 75% or better on a CDI Specialist Test
- Excellent communication both verbally and written, leadership, organization and interpersonal skills
- Ability to work within a team environment yet self-motivated, facilitate strategic development, knowledge of accrediting, licensing and compliance requirements
- Extensive knowledge of coding guidelines required
- Extensive knowledge of clinical processes required
- Ability to work in a sometimes stressful environment
- Population Specific Competency: ability to effectively interact with populations of patients/customers with an understanding of their needs for self-respect and dignity
Level of Physical Demands:
- Sedentary: Exerts up to ten pounds of force occasionally and/or a negligible amount of force frequently.
Equal Opportunity Employer/Veterans/Disabled
$37.40/hr - $56.11/hr
The salary range on this job posting/advertising is base salary exclusive of any bonuses or differentials. Many factors, such as years of relevant experience and geographical location are considered when determining the starting rate of pay. We believe in the importance of pay equity and consider internal equity of our current team members when determining offers. Please keep in mind that the range that is listed is the full base salary range. Hiring at the maximum of the range would not be typical.
Summa Health offers a competitive and comprehensive benefits program to include medical, dental, vision, life, paid time off as well as many other benefits.
- Basic Life and Accidental Death & Dismemberment (AD&D)
- Supplemental Life and AD&D
- Dependent Life Insurance
- Short-Term and Long-Term Disability
- Accident Insurance, Hospital Indemnity, and Critical Illness
- Retirement Savings Plan
- Flexible Spending Accounts – Healthcare and Dependent Care
- Employee Assistance Program (EAP)
- Identity Theft Protection
- Pet Insurance
- Education Assistance
- Daily Pay
See All 23 Entry Level Documentation Specialist Jobs
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Top Industries Hiring
- Healthcare & Medical Services13
- Staffing & Recruiting2
- Banking & Financial Services2
- Biotechnology & Pharmaceuticals2
- Insurance1
Entry Level Documentation Specialist Jobs: Frequently Asked Questions
How do I get an entry level documentation specialist job?
Focus on building a portfolio that shows you can write clear, organized technical or procedural content. Employers at this level look for familiarity with tools like Microsoft Word, Google Docs, or basic content management systems, along with attention to detail. Internship experience, coursework in technical writing, or self-published samples all give you a concrete edge over candidates who rely on a degree alone.
Which companies hire entry level documentation specialists?
Companies hiring entry level documentation specialists right now include Beth Israel Lahey Health, Appalachian Regional Healthcare, and GAC, based on current listings on Migrate Mate as of September 2026. At this level, you'll find openings across large enterprises, government contractors, healthcare organizations, and growing technology companies, many of which actively recruit candidates with little formal experience but a clear aptitude for structured writing.
Are there remote entry level documentation specialist jobs?
Yes, and the share is meaningful. About 24% of entry level documentation specialist openings are remote or hybrid as of September 2026, reflecting how documentation work translates well to distributed teams. Many employers in technology, healthcare, and professional services post remote-eligible roles specifically for early-career candidates who can demonstrate strong written communication without requiring on-site supervision.
Are these new grad documentation specialist jobs?
Yes. These listings include new grad, recent graduate, and junior roles that explicitly welcome candidates with zero to two years of experience. A new grad friendly posting typically accepts internship work, academic projects, or a writing portfolio in place of full-time professional history, making documentation specialist one of the more accessible entry points for people moving directly from school into a writing-focused career.
Which industries hire the most entry level documentation specialists?
Entry Level documentation specialist roles concentrate in Healthcare & Medical Services, Staffing & Recruiting, and Banking & Financial Services, based on current listings on Migrate Mate as of September 2026. Those sectors generate consistent demand at the junior level because they rely on accurate, up-to-date procedures, compliance materials, and user guides that require dedicated writers rather than subject-matter experts doubling as documentarians.