Documentation Specialist Jobs in New York
Documentation Specialist jobs in New York are concentrated in financial services, healthcare, legal, and technology sectors, with demand at every level from entry-level coordinators to senior technical writers and regulatory affairs specialists. Most hiring is in New York City, Buffalo, and Albany, where employers such as JPMorgan Chase, Memorial Sloan Kettering, and IBM maintain large operations. The most sought-after specialties in New York are regulatory documentation, technical writing for software products, and clinical trial documentation. Scan the live roles below and apply to whichever ones fit.
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Showing 5 of 26+ Documentation Specialist jobs
City/State:
White Plains, New YorkDepartment:
Health Information Management_4Work Shift:
DayWork Days:
MON-FRIScheduled Hours:
8 AM-4 PMHours Per Pay Period:
75Pay Rate/Range:
$95,373.14 - $143,059
Job Summary
The CDIS facilitates accurate documentation for severity of illness and quality in the medical record. This involves extensive record review, interaction with physicians, health information management professionals, and nursing staff. Active participation in team meetings and education of staff in the Clinical Documentation Improvement Program (CDIP) process is a key role.
Essential Functions
- 1. Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
- 2. Reviews the medical record for completeness and accuracy for severity of illness (SOI) and quality using the current CDI software and electronic medical record.
- 3. Performs accurate and timely initial and concurrent record review
- 4. Recognize opportunities for documentation improvement
- 5. Facilitates appropriate clinical documentation to support accurate diagnosis coding and to ensure the level of service rendered to all patients is recorded.
- 6. Formulate clinically credible documentation clarifications (queries) to improve clinical documentation and capture of the appropriate principal diagnosis and all comorbidities.
- 7. Request documentation clarifications as appropriate for principal diagnosis, severity of illness, risk of mortality, risk adjustment and quality measures.
- 8. Communicates with physicians, nurse practitioners, case managers, coders and other members of the care team to facilitate comprehensive medical record documentation.
- 9. Timely follow up on all cases and resolution of those with clinical documentation clarifications.
- 10. Collaborate with HIM coding staff to promote complete and accurate clinical documentation and resolve discrepancies and appropriate DRG assignment.
- 11. Communicates with coders and resolves discrepancies
- 12. Conducts post discharge reviews and reconciliation of queries. 13. Performs all other related duties as assigned.
Qualifications
- BSN Required or
- Physicians' Assistant degree
- 4-6 years 5 years of adult acute care experience in med/surg, critical care, emergency room, or PACU. Required
- Score (minimum of 70%) on the Clinical Competency Assessment (CCA)
- Organizational, analytical, writing and interpersonal skills
- Dependable, self-directed and pleasant
- Critical thinking, problem solving and deductive reasoning skills
- Knowledge of Pathophysiology and Disease Process
- Basic Computer skills – familiarity with Windows based software programs
- Knowledge of disease processes in all clinical specialties, anatomy & physiology and pharmacology and must have the ability to correlate abnormal lab results to disease processes
- Knowledge of official coding guidelines and documentation requirements related to the Inpatient Prospective Payment System
- Knowledge of regulatory environment
- Understand and communicate differences between Medicare Part A and Part B guidelines and how they impact DRG assignments
- Knowledge of Coding Guidelines & Quality Measures
- Current state RN or PA license Score (minimum of 70%) on the Clinical Competency Assessment (CCA)
White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
City/State:
White Plains, New YorkDepartment:
Health Information Management_4Work Shift:
DayWork Days:
MON-FRIScheduled Hours:
8 AM-4 PMHours Per Pay Period:
75Pay Rate/Range:
$95,373.14 - $143,059
Job Summary
The CDIS facilitates accurate documentation for severity of illness and quality in the medical record. This involves extensive record review, interaction with physicians, health information management professionals, and nursing staff. Active participation in team meetings and education of staff in the Clinical Documentation Improvement Program (CDIP) process is a key role.
Essential Functions
- 1. Understands and adheres to the WPH Performance Standards, Policies and Behaviors.
- 2. Reviews the medical record for completeness and accuracy for severity of illness (SOI) and quality using the current CDI software and electronic medical record.
- 3. Performs accurate and timely initial and concurrent record review
- 4. Recognize opportunities for documentation improvement
- 5. Facilitates appropriate clinical documentation to support accurate diagnosis coding and to ensure the level of service rendered to all patients is recorded.
- 6. Formulate clinically credible documentation clarifications (queries) to improve clinical documentation and capture of the appropriate principal diagnosis and all comorbidities.
- 7. Request documentation clarifications as appropriate for principal diagnosis, severity of illness, risk of mortality, risk adjustment and quality measures.
- 8. Communicates with physicians, nurse practitioners, case managers, coders and other members of the care team to facilitate comprehensive medical record documentation.
- 9. Timely follow up on all cases and resolution of those with clinical documentation clarifications.
- 10. Collaborate with HIM coding staff to promote complete and accurate clinical documentation and resolve discrepancies and appropriate DRG assignment.
- 11. Communicates with coders and resolves discrepancies
- 12. Conducts post discharge reviews and reconciliation of queries. 13. Performs all other related duties as assigned.
Qualifications
- BSN Required or
- Physicians' Assistant degree
- 4-6 years 5 years of adult acute care experience in med/surg, critical care, emergency room, or PACU. Required
- Score (minimum of 70%) on the Clinical Competency Assessment (CCA)
- Organizational, analytical, writing and interpersonal skills
- Dependable, self-directed and pleasant
- Critical thinking, problem solving and deductive reasoning skills
- Knowledge of Pathophysiology and Disease Process
- Basic Computer skills – familiarity with Windows based software programs
- Knowledge of disease processes in all clinical specialties, anatomy & physiology and pharmacology and must have the ability to correlate abnormal lab results to disease processes
- Knowledge of official coding guidelines and documentation requirements related to the Inpatient Prospective Payment System
- Knowledge of regulatory environment
- Understand and communicate differences between Medicare Part A and Part B guidelines and how they impact DRG assignments
- Knowledge of Coding Guidelines & Quality Measures
- Current state RN or PA license Score (minimum of 70%) on the Clinical Competency Assessment (CCA)
White Plains Hospital Medical Center is an equal employment opportunity employer. White Plains Hospital Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law.
See All 26 Documentation Specialist Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Documentation Specialist JobsDocumentation Specialist Jobs by City in New York
Where New York roles are concentrated, by current openings.
Documentation Specialist Job Market in New York
A snapshot from current New York openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Science & Research
- Banking & Financial Services
What New York Employers Look For
The qualifications that appear most often in documentation specialist jobs across New York.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency with document management systems such as Documentum, SharePoint, or Veeva
- Experience creating and maintaining SOPs, policies, or regulated technical documents
- Familiarity with New York-relevant industry standards such as FDA or SEC documentation requirements
- Strong attention to detail and ability to work within version control and audit trail processes
- Excellent written communication skills and experience collaborating with cross-functional teams
Documentation Specialist Jobs in New York: Frequently Asked Questions
How do you become a documentation specialist in New York?
Most documentation specialist roles in New York require a bachelor's degree in English, communications, information management, or a technical field. There is no single state-issued license for the role, but candidates pursuing regulated industries such as pharmaceuticals or financial services benefit from certifications like the Certified Professional Technical Communicator credential from the Society for Technical Communication. New York employers in healthcare and finance often expect demonstrated experience with industry-specific compliance frameworks alongside the core degree.
Which companies hire documentation specialists in New York?
New York documentation specialist roles are posted by Catholic Health, Sonwil, and M&T Bank and others right now, based on current listings on Migrate Mate as of October 2026. New York's density of financial institutions, hospital systems, and technology firms means openings appear across a wide range of industries rather than clustering in a single sector.
Which New York cities have the most documentation specialist jobs?
New York, Melville, and Syracuse are the New York cities with the most documentation specialist openings. New York City dominates because of its concentration of financial services firms, pharmaceutical and biotech companies, and large hospital networks, while Buffalo and Albany generate demand through regional healthcare systems, state government agencies, and manufacturing operations that require regulatory and compliance documentation.
Are there remote documentation specialist jobs in New York?
Yes, and more than most fields. About 47% of documentation specialist openings tied to New York are remote or hybrid as of October 2026, reflecting that much of the work involves writing, reviewing, and managing digital files rather than on-site activity. Roles in technical writing for software and in regulatory affairs tend to offer the most remote flexibility, while positions requiring physical document control or on-site audits are more likely to be in-office.
How can I get hired as a documentation specialist in New York with little or no experience?
The most realistic entry path is a junior technical writer or document control coordinator role at a large New York employer. Hospital systems such as NewYork-Presbyterian and financial institutions such as Citigroup regularly hire associates into document control or records management teams where no prior specialist experience is required. A portfolio of writing samples, even from academic or volunteer projects, combined with familiarity with SharePoint or a document management system, gives candidates a clear edge over applicants with credentials alone.
Where can I find and apply to documentation specialist jobs in New York?
You can find and apply to documentation specialist jobs in New York on Migrate Mate, which lists current New York openings updated in real time. Search the available roles, find the ones that match your background and preferred location, and apply directly through each listing.
See All 26 Documentation Specialist Jobs in New York
Find roles in New York that match your experience and apply in just a few clicks.
Find Documentation Specialist Jobs