Documentation Specialist Jobs in Pennsylvania
Documentation Specialist jobs in Pennsylvania concentrate in healthcare systems, financial services, life sciences, and state government, with openings at every level from entry-level records coordinator to senior technical writer. Philadelphia, Pittsburgh, and Harrisburg are the largest hiring metros, anchored by employers like Independence Blue Cross, UPMC, and the Commonwealth of Pennsylvania. The most in-demand specialties are medical documentation, regulatory affairs writing, and policy and procedure authoring. Find a role that fits below and apply directly.
Find Documentation Specialist JobsOverview
Showing 5 of 14+ Documentation Specialist jobs
At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance, and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
Job Summary:
We are seeking an Documentation Specialist to support the Corporate Trust Account Openings team within a leading financial services organization. This role will be responsible for coordinating, compiling, reviewing, and processing the documentation required to open new accounts.
The Documentation Specialist will work closely with internal teams to ensure account-opening documentation is complete, accurate, and processed efficiently. The role will involve reviewing documentation, taking information provided through account-opening materials and accurately entering it into internal systems, and preparing completed information to be sent to the internal coding team for the next stage of account setup.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple account-opening requests and documentation packages simultaneously. This is a 12-month contract position located in Pittsburgh, PA, with a hybrid work schedule (4 days on site).
Key Responsibilities
Corporate Trust Account Openings: Support the account-opening process for Corporate Trust accounts, ensuring all required information and documentation is compiled and processed accurately.
Documentation Preparation: Compile and organize required account-opening documentation, forms, and supporting materials based on the requirements of each account.
Document Review: Review account-opening documentation for accuracy and completeness. Identify missing information, discrepancies, or documentation that requires correction before the account can move forward.
Data Entry & System Processing: Review information provided in account-opening documentation and accurately enter the required information into internal systems.
Information Processing: Ensure account information is accurately captured and maintained within the appropriate systems and follows established processes and procedures.
Internal Coding Coordination: Once documentation and account information have been reviewed and completed, prepare and send the appropriate information to the internal coding team for account setup and processing.
Document Updates: Track and incorporate requested changes or corrections to documentation and account information, ensuring materials are accurate before being submitted to the next team.
Multiple Requests: Manage multiple account-opening requests at various stages of completion, prioritizing work and maintaining accurate records of outstanding items and deadlines.
Documentation Tracking: Monitor account-opening requests throughout the process, including documentation received, items requiring review or correction, information entered into systems, and requests sent to the internal coding team.
Cross-Functional Communication: Coordinate with internal teams and stakeholders to obtain required information, resolve documentation issues, and keep account-opening requests moving forward.
Quality Control: Perform detailed reviews of documentation and system-entered information to ensure accuracy and completeness prior to submitting the request to the internal coding team.
Qualifications
Bachelor’s degree required
Strong organizational and time-management skills
Exceptional attention to detail
Ability to manage multiple account-opening requests simultaneously
Strong written and verbal communication skills
Experience reviewing detailed documentation and identifying discrepancies or missing information
Strong data entry and information-processing skills
Ability to accurately transfer information from documentation into internal systems
Comfortable working in a fast-paced, deadline-driven environment
Ability to learn and work within internal systems, processes, and procedures
Preferred Experience
Experience supporting account openings or account setup
Previous experience in financial services, banking, Corporate Trust, or operations
Experience compiling, reviewing, and managing detailed documentation
Experience reviewing documents for accuracy, completeness, and discrepancies
Experience with data entry or entering information into internal systems
Experience coordinating work between multiple internal teams
Experience working with operations, processing, coding, or downstream teams
Experience creating or maintaining document templates and standardized processes
Previous administrative or documentation-focused experience
Experience managing multiple requests or workflows simultaneously
Why Join Us?
This is an excellent opportunity to support Corporate Trust account-opening operations within a leading financial services organization. The Documentation Specialist will gain exposure to financial services operations, account-opening processes, internal systems, documentation review, and the coordination required to successfully move new accounts through the setup process.
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here’s a few of our recent awards:
America’s Most Innovative Companies, Fortune, 2025
World’s Most Admired Companies, Fortune 2025
“Most Just Companies”, Just Capital and CNBC, 2025
Pay Rate Range
Applications will be accepted on an ongoing basis.
This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly.
Benefits Information
Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.
At BNY, our culture allows us to run our company better and enables you to grow and succeed. As a leading global financial services company at the heart of the global financial system, we influence nearly 20% of the world’s investible assets. Every day, our teams harness cutting-edge AI and breakthrough technologies to collaborate with clients, driving transformative solutions that redefine industries and uplift communities worldwide.
Recognized as a top destination for innovators and champions of inclusion, BNY is where bold ideas meet advanced technology and exceptional talent. Together, we power the future of finance, and this is what #LifeAtBNY is all about. Join us and be part of something extraordinary.
Job Summary:
We are seeking an Documentation Specialist to support the Corporate Trust Account Openings team within a leading financial services organization. This role will be responsible for coordinating, compiling, reviewing, and processing the documentation required to open new accounts.
The Documentation Specialist will work closely with internal teams to ensure account-opening documentation is complete, accurate, and processed efficiently. The role will involve reviewing documentation, taking information provided through account-opening materials and accurately entering it into internal systems, and preparing completed information to be sent to the internal coding team for the next stage of account setup.
The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple account-opening requests and documentation packages simultaneously. This is a 12-month contract position located in Pittsburgh, PA, with a hybrid work schedule (4 days on site).
Key Responsibilities
Corporate Trust Account Openings: Support the account-opening process for Corporate Trust accounts, ensuring all required information and documentation is compiled and processed accurately.
Documentation Preparation: Compile and organize required account-opening documentation, forms, and supporting materials based on the requirements of each account.
Document Review: Review account-opening documentation for accuracy and completeness. Identify missing information, discrepancies, or documentation that requires correction before the account can move forward.
Data Entry & System Processing: Review information provided in account-opening documentation and accurately enter the required information into internal systems.
Information Processing: Ensure account information is accurately captured and maintained within the appropriate systems and follows established processes and procedures.
Internal Coding Coordination: Once documentation and account information have been reviewed and completed, prepare and send the appropriate information to the internal coding team for account setup and processing.
Document Updates: Track and incorporate requested changes or corrections to documentation and account information, ensuring materials are accurate before being submitted to the next team.
Multiple Requests: Manage multiple account-opening requests at various stages of completion, prioritizing work and maintaining accurate records of outstanding items and deadlines.
Documentation Tracking: Monitor account-opening requests throughout the process, including documentation received, items requiring review or correction, information entered into systems, and requests sent to the internal coding team.
Cross-Functional Communication: Coordinate with internal teams and stakeholders to obtain required information, resolve documentation issues, and keep account-opening requests moving forward.
Quality Control: Perform detailed reviews of documentation and system-entered information to ensure accuracy and completeness prior to submitting the request to the internal coding team.
Qualifications
Bachelor’s degree required
Strong organizational and time-management skills
Exceptional attention to detail
Ability to manage multiple account-opening requests simultaneously
Strong written and verbal communication skills
Experience reviewing detailed documentation and identifying discrepancies or missing information
Strong data entry and information-processing skills
Ability to accurately transfer information from documentation into internal systems
Comfortable working in a fast-paced, deadline-driven environment
Ability to learn and work within internal systems, processes, and procedures
Preferred Experience
Experience supporting account openings or account setup
Previous experience in financial services, banking, Corporate Trust, or operations
Experience compiling, reviewing, and managing detailed documentation
Experience reviewing documents for accuracy, completeness, and discrepancies
Experience with data entry or entering information into internal systems
Experience coordinating work between multiple internal teams
Experience working with operations, processing, coding, or downstream teams
Experience creating or maintaining document templates and standardized processes
Previous administrative or documentation-focused experience
Experience managing multiple requests or workflows simultaneously
Why Join Us?
This is an excellent opportunity to support Corporate Trust account-opening operations within a leading financial services organization. The Documentation Specialist will gain exposure to financial services operations, account-opening processes, internal systems, documentation review, and the coordination required to successfully move new accounts through the setup process.
At BNY, our culture speaks for itself, check out the latest BNY news at:
BNY Newsroom
BNY LinkedIn
Here’s a few of our recent awards:
America’s Most Innovative Companies, Fortune, 2025
World’s Most Admired Companies, Fortune 2025
“Most Just Companies”, Just Capital and CNBC, 2025
Pay Rate Range
Applications will be accepted on an ongoing basis.
This posting is for a contract assignment with Tundra Technical Solutions to provide services to Bank of New York (BNY). Please note that this is not a full-time employment opportunity. Candidates selected for this role will be engaged as contractors for the specified duration of the project. For any inquiries regarding the terms of the contract or engagement, please contact Tundra Technical Solutions directly.
Benefits Information
Optional benefits offering include medical, dental, vision and retirement benefits via Tundra Technical Solutions.
See All 14 Documentation Specialist Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Documentation Specialist JobsDocumentation Specialist Jobs by City in Pennsylvania
Where Pennsylvania roles are concentrated, by current openings.
Documentation Specialist Job Market in Pennsylvania
A snapshot from current Pennsylvania openings, updated as new roles post.
Who's Hiring
Top Industries Hiring
- Healthcare & Medical Services
- Education
- Technology & Software
What Pennsylvania Employers Look For
The qualifications that appear most often in documentation specialist jobs across Pennsylvania.
- Bachelor's degree in English, communications, technical writing, or a related field
- Proficiency with documentation tools such as MadCap Flare, Confluence, or Microsoft SharePoint
- Experience creating, maintaining, and version-controlling technical or clinical documents
- Familiarity with regulated-industry standards such as FDA documentation or ISO quality systems
- Strong editing skills with demonstrated ability to translate complex processes into clear writing
- Ability to collaborate with subject-matter experts across clinical, engineering, or compliance teams
Documentation Specialist Jobs in Pennsylvania: Frequently Asked Questions
How do you become a documentation specialist in Pennsylvania?
Most documentation specialist roles in Pennsylvania require at minimum a bachelor's degree in English, communications, technical writing, or a discipline relevant to the target industry, such as healthcare administration or life sciences. Pennsylvania does not issue a state license specifically for documentation specialists, so candidates typically strengthen their candidacy through industry-recognized credentials like the Society for Technical Communication's Certified Professional Technical Communicator designation, combined with a portfolio of writing samples tailored to the sector they are entering.
Which companies hire documentation specialists in Pennsylvania?
Companies currently hiring documentation specialists in Pennsylvania include Thomas Jefferson University & Jefferson Health, Fulton Bank, and BEA, per current listings on Migrate Mate as of August 2026. Pennsylvania's large healthcare networks, insurance carriers, and life sciences firms consistently drive the highest volume of documentation specialist openings across the state.
Which Pennsylvania cities have the most documentation specialist jobs?
Philadelphia, Pittsburgh, and Pennsylvania have the most documentation specialist openings in Pennsylvania. Philadelphia leads because of its concentration of health systems, insurance headquarters, and pharmaceutical companies, while Pittsburgh's strength in healthcare and technology supports strong demand there, and Harrisburg's role as the state capital generates steady openings in government and compliance documentation.
Are there remote documentation specialist jobs in Pennsylvania?
Yes, and more than most fields. Documentation specialist work is well suited to remote arrangements because the core tasks, writing, editing, and managing documents, are desk-based and deliverable-driven. About 50% of documentation specialist openings tied to Pennsylvania are remote or hybrid as of August 2026, reflecting how broadly employers in healthcare, insurance, and technology have embraced flexible work for this role. Fully on-site positions are most common where classified records or secure systems require physical access.
How can I get hired as a documentation specialist in Pennsylvania with little or no experience?
The most realistic entry path is targeting coordinator or documentation associate roles at large Pennsylvania health systems or insurance carriers, where structured onboarding supports new writers. UPMC and Independence Blue Cross regularly bring on junior documentation staff, and Commonwealth of Pennsylvania agencies post entry-level policy and records roles that accept recent graduates. Building a portfolio of sample procedures, process guides, or edited technical documents gives candidates a concrete edge, and lateral moves from roles like medical transcriptionist, administrative coordinator, or quality assurance associate are common on-ramps into the field.
Where can I find and apply to documentation specialist jobs in Pennsylvania?
You can find and apply to documentation specialist jobs in Pennsylvania on Migrate Mate, which lists current Pennsylvania openings updated regularly. Search the available roles, find the ones that fit your experience and preferred location, and apply directly to each position through the listing.
See All 14 Documentation Specialist Jobs in Pennsylvania
Find roles in Pennsylvania that match your experience and apply in just a few clicks.
Find Documentation Specialist Jobs