E-3 Visa Clinical Trial Associate Jobs
Clinical Trial Associate roles in the U.S. qualify for E-3 visa sponsorship when the position requires a bachelor's degree in a life sciences, health sciences, or related field. The E-3 has no lottery and no annual cap, making it a reliable path for Australian professionals with a sponsor and a qualifying offer.
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Get Access To All JobsINTRODUCTION
The Huntsman Cancer Institute Clinical Trials Office (CTO) is hiring a coordinator to assist the Activation Project Administrator in various activation activities for oncology clinical trials conducted at Huntsman Cancer Institute. Responsible for assisting in evaluating new clinical trial opportunities for HCI with faculty principal investigators and clinical trial research managers and administrators. This will include assisting in facilitating and building strategic relationships with research partners; facilitation, tracking and execution of confidentiality agreements, completing feasibility questionnaires, conducting pre-study site visits, and tracking of the opportunities and outcomes. Serve as liaison with sponsors and vendors; assist with deliverables to clinical trial research multi-disciplinary teams; oversee project agreements; and nurture internal & external partnerships.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.
In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.
ROLE AND RESPONSIBILITIES
- Coordinates activation workflows to ensure appropriate timelines are met.
- Execution of confidentiality agreement for all clinical trial opportunities.
- Assists in maintaining trial activation resources, brochures and start-up materials for activation process.
- Completes feasibility questionnaires for clinical trials presented to the Clinical Trials Office.
- Liaison with internal or external clients, sponsors, or partners for assigned studies, projects, or programs. Lead contact for all project matters; understand and manage contractual and organizational client expectations; nurture client relationship and needs. Provide to the sponsor regular reports on project status, certain metrics, and issues.
- Manage project deliverables. Track progress by keeping close metrics, including but not limited to time and quality. Be accountable for follow-up on action items. Work with the Project Administrator and Manager in identifying, resolving, or escalating issues.
- Represent the Clinical Trials Office in HCI Clinical Trial Research Group meetings.
- Complete intake Clinical Trial Research Group new study review and prioritization forms.
- Submit trial packages to the Feasibility Administrative Review committee and follow-up on action items to achieve approval.
- Liaise with the Office of Sponsored Projects and CTO Finance Pre-Award team to ensure appropriate and timely execution of CDAs, CTAs and study budgets. Assist in scheduling calls and supporting negotiations in these areas.
- In cooperation with research managers and administrators, organize and actively participate in sponsor site visits.
- Serve as an internal liaison to bridge trials from activation to start-up.
- Act as a liaison between study sponsors, HCI investigators and the Clinical Trials Office by evaluating problems and providing solutions.
- Understand and act within the framework of regulatory guidelines provided by federal, state, and local regulatory agencies and ethical guidelines pertaining to the conduct of clinical research.
- Promote a positive work environment that is maintained through open and effective communication.
- Serve as first point of contact for potential outside CROs and sponsors. Be the face of the HCI CTO.
- Establish and foster strong relationships and interactions with HCI investigators, study sponsors and the Clinical Trials Office personnel.
- Ensure high quality of data and metrics to study sponsors and research teams.
- Assist in process and efficiency improvements in the trial activation area.
- Must be able to work independently and have strong communication and human relations skills.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
WORK ENVIRONMENT
Nearly Continuously: Office environment.
Physical Requirements
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
MINIMUM QUALIFICATIONS
Bachelor’s degree in a research or related area plus two years clinical trials/research experience or equivalency (one year of education can be substituted for two years of related work experience) required; demonstrated human relations and effective communication skills also required.
One year of regulatory experience, an understanding of medical terminology and technical writing experience preferred.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
PREFERENCES
Bachelor’s degree in a health sciences or related field with two years professional research experience in human subject research. Preferred Oncology Clinical Trials Experience. Exceptional organizational skills, attention to detail, and demonstrated human relations and effective communication skills also preferred.
- Knowledge of FDA regulations relevant to drugs, devices, biologics.
- Previous working knowledge and experience with the pharmaceutical sponsors and contract research organizations.
- Attention to detail with excellent analytical and problem-solving skills.
- Thorough knowledge and understanding of medical, laboratory, and clinical trial concepts and terminology in oncology.
- Ability to manage multiple tasks and set priorities and meet deadlines.
- Work within a team approach and be motivated to work consistently in a fast-paced, “customer-focused” environment.
- Excellent organizational and communication skills.
- Skilled in Microsoft Office.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
TYPE Benefited Staff
SPECIAL INSTRUCTIONS SUMMARY
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
CLOSE DATE
Close Date: 10/20/2026
PAY RATE RANGE
Pay Rate Range: 39300 to 61384.25
STANDARD HOURS PER WEEK
Standard Hours per Week: 40
FULL TIME OR PART TIME?
Full Time or Part Time? Full Time
SHIFT
Shift: Day
INTRODUCTION
The Huntsman Cancer Institute Clinical Trials Office (CTO) is hiring a coordinator to assist the Activation Project Administrator in various activation activities for oncology clinical trials conducted at Huntsman Cancer Institute. Responsible for assisting in evaluating new clinical trial opportunities for HCI with faculty principal investigators and clinical trial research managers and administrators. This will include assisting in facilitating and building strategic relationships with research partners; facilitation, tracking and execution of confidentiality agreements, completing feasibility questionnaires, conducting pre-study site visits, and tracking of the opportunities and outcomes. Serve as liaison with sponsors and vendors; assist with deliverables to clinical trial research multi-disciplinary teams; oversee project agreements; and nurture internal & external partnerships.
Huntsman Cancer Institute is committed to cancer prevention, care, and survivorship for all communities within the area we serve – which includes Idaho, Montana, Nevada, Utah, and Wyoming – with impact worldwide.
In your cover letter or during your interview process, we invite you to share how your professional experiences have prepared you to serve as a member of our team as we work to reduce the cancer burden experienced by all people and communities. This may include description of your prior experiences related to research, prevention, clinical care, community engagement/outreach, training, administration, or other areas relevant to Huntsman Cancer Institute’s mission and this position.
ROLE AND RESPONSIBILITIES
- Coordinates activation workflows to ensure appropriate timelines are met.
- Execution of confidentiality agreement for all clinical trial opportunities.
- Assists in maintaining trial activation resources, brochures and start-up materials for activation process.
- Completes feasibility questionnaires for clinical trials presented to the Clinical Trials Office.
- Liaison with internal or external clients, sponsors, or partners for assigned studies, projects, or programs. Lead contact for all project matters; understand and manage contractual and organizational client expectations; nurture client relationship and needs. Provide to the sponsor regular reports on project status, certain metrics, and issues.
- Manage project deliverables. Track progress by keeping close metrics, including but not limited to time and quality. Be accountable for follow-up on action items. Work with the Project Administrator and Manager in identifying, resolving, or escalating issues.
- Represent the Clinical Trials Office in HCI Clinical Trial Research Group meetings.
- Complete intake Clinical Trial Research Group new study review and prioritization forms.
- Submit trial packages to the Feasibility Administrative Review committee and follow-up on action items to achieve approval.
- Liaise with the Office of Sponsored Projects and CTO Finance Pre-Award team to ensure appropriate and timely execution of CDAs, CTAs and study budgets. Assist in scheduling calls and supporting negotiations in these areas.
- In cooperation with research managers and administrators, organize and actively participate in sponsor site visits.
- Serve as an internal liaison to bridge trials from activation to start-up.
- Act as a liaison between study sponsors, HCI investigators and the Clinical Trials Office by evaluating problems and providing solutions.
- Understand and act within the framework of regulatory guidelines provided by federal, state, and local regulatory agencies and ethical guidelines pertaining to the conduct of clinical research.
- Promote a positive work environment that is maintained through open and effective communication.
- Serve as first point of contact for potential outside CROs and sponsors. Be the face of the HCI CTO.
- Establish and foster strong relationships and interactions with HCI investigators, study sponsors and the Clinical Trials Office personnel.
- Ensure high quality of data and metrics to study sponsors and research teams.
- Assist in process and efficiency improvements in the trial activation area.
- Must be able to work independently and have strong communication and human relations skills.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
WORK ENVIRONMENT
Nearly Continuously: Office environment.
Physical Requirements
Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
MINIMUM QUALIFICATIONS
Bachelor’s degree in a research or related area plus two years clinical trials/research experience or equivalency (one year of education can be substituted for two years of related work experience) required; demonstrated human relations and effective communication skills also required.
One year of regulatory experience, an understanding of medical terminology and technical writing experience preferred.
This position is patient-sensitive and must fulfill all associated requirements. We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy. Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
PREFERENCES
Bachelor’s degree in a health sciences or related field with two years professional research experience in human subject research. Preferred Oncology Clinical Trials Experience. Exceptional organizational skills, attention to detail, and demonstrated human relations and effective communication skills also preferred.
- Knowledge of FDA regulations relevant to drugs, devices, biologics.
- Previous working knowledge and experience with the pharmaceutical sponsors and contract research organizations.
- Attention to detail with excellent analytical and problem-solving skills.
- Thorough knowledge and understanding of medical, laboratory, and clinical trial concepts and terminology in oncology.
- Ability to manage multiple tasks and set priorities and meet deadlines.
- Work within a team approach and be motivated to work consistently in a fast-paced, “customer-focused” environment.
- Excellent organizational and communication skills.
- Skilled in Microsoft Office.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
TYPE Benefited Staff
SPECIAL INSTRUCTIONS SUMMARY
ADDITIONAL INFORMATION
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non-Discrimination page.
Online reports may be submitted at https://oeo.utah.edu.
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
LOCATION
Location: Campus
City: Salt Lake City, UT
CLOSE DATE
Close Date: 10/20/2026
PAY RATE RANGE
Pay Rate Range: 39300 to 61384.25
STANDARD HOURS PER WEEK
Standard Hours per Week: 40
FULL TIME OR PART TIME?
Full Time or Part Time? Full Time
SHIFT
Shift: Day
See all E-3 Visa Clinical Trial Associate Jobs
Sign up for free to unlock all listings, filter by visa type, and get alerts for new E-3 Visa Clinical Trial Associate Jobs.
Get Access To All JobsTips for Finding E-3 Visa Sponsorship as a Clinical Trial Associate
Translate your Australian credentials for U.S. employers
CTA roles in the U.S. typically require ICH-GCP certification and familiarity with FDA regulatory frameworks. Map your TGA or sponsor experience to FDA equivalents before interviews so hiring managers can immediately see the overlap.
Target sponsors with active FDA IND portfolios
Pharmaceutical companies, CROs, and academic medical centers running active Investigational New Drug trials are your strongest E-3 visa targets. Their regulatory affairs teams already understand visa sponsorship and expect to file LCAs for clinical staff.
Get your LCA filed before accepting a start date
Your employer must have a certified Labor Condition Application from DOL before you can schedule your consulate appointment. Build at least two to three weeks for DOL processing into your negotiated start date so neither side faces a gap.
Clarify the specialty occupation standard with your hiring manager
Some CTA postings list a degree as preferred rather than required. That wording can disqualify the role under USCIS specialty occupation rules. Confirm the job description explicitly states a bachelor's degree is required before the offer is finalized.
Use Migrate Mate's E-3 filing service for your LCA and visa paperwork
Once you have a written offer, Migrate Mate's E-3 filing service manages the LCA submission, DS-160, and consulate prep end-to-end. This removes the administrative burden from smaller sponsors who haven't filed E-3s before.
Prepare a protocol-specific work history summary for your consulate interview
Consular officers assess whether your qualifications match the offered CTA role. A one-page summary linking your degree and trial experience to the specific therapeutic area and protocol type in the job description strengthens your nonimmigrant intent case.
E-3 Visa Clinical Trial Associate: Frequently Asked Questions
How do I find Clinical Trial Associate jobs with E-3 visa sponsorship?
Migrate Mate filters job listings specifically for E-3 visa sponsorship, so you can search Clinical Trial Associate roles without sorting through employers who only hire U.S. citizens or permanent residents. Focusing on CROs, large pharmaceutical companies, and academic medical centers with active clinical trial programs gives you the strongest pool of willing E-3 sponsors.
How much does it cost to get an E-3 visa?
Migrate Mate's E-3 filing service covers the entire process for $499, including the Labor Condition Application, visa document preparation, and consulate appointment guidance. Traditional immigration lawyers charge $2,000–$5,000+ for the same work. The E-3 has less paperwork than most work visas, so paying thousands for legal help is usually unnecessary.
Does a Clinical Trial Associate role qualify as a specialty occupation for the E-3?
Yes, provided the job description requires a bachelor's degree or higher in a specific field such as life sciences, nursing, or health sciences. Generic postings that accept any degree or list education as preferred rather than required can fail the USCIS specialty occupation test, so the offer letter and job description must reflect a degree requirement tied to the role.
How does the E-3 compare to the H-1B for Clinical Trial Associate roles?
The E-3 has no lottery, no annual cap, and can be applied for at any time of year, unlike the H-1B visa which requires registration in April and selection by random draw. For Australian CTA professionals, this means a confirmed job offer translates directly into a visa application rather than a lottery gamble. Renewals are also indefinite as long as you maintain qualifying employment.
Can I transfer my E-3 status if I move between clinical trial sponsors in the U.S.?
Yes, but each employer change requires a new LCA certified by DOL and a new visa application or change of status filing. Unlike H-1B portability rules, the E-3 does not allow you to start work with a new sponsor while a petition is pending. You need the new LCA certified and, if applying abroad, a new visa stamp before starting your next role.