Early Intervention Service Coordinator Jobs
Early Intervention Service Coordinator jobs are open across public agencies, nonprofit organizations, healthcare systems, and school districts, at every level from entry-level to senior coordinator and program supervisor, with specializations in developmental disabilities, autism spectrum support, and family services. See the openings below and apply to the ones that match your experience.
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Job Summary
Credentialing: Must be credentialed with Early Intervention/ ElwynAdministrative/ Operational staff before starting — see note below.
About the Role
Small Talk Therapeutic Services provides Early Intervention (EI) therapy services, working closely with our early intervention contracts (Infants & Toddlers and Elwyn) and Small Talk providers to support children and families. We're looking for a part-time Administrator to take ownership of the operational side of that work — compiling reports, managing systems access, keeping training and documentation on track, and helping our team run smoothly as we grow. You'll own these processes start to finish, spot problems before they become problems, and bring the Clinical Manager solutions, not just updates.
This role is primarily remote (about 90%), with occasional in-office days in Philadelphia for monthly team trainings.
Tools & Systems You'll Use
- HCSIS — Pennsylvania's state database for Early Intervention and disability services: provider enrollment, service authorizations, and participant records.
- PEIDS — the Philadelphia Early Intervention Data System — used to enter service start dates and other service-delivery records for children in Philadelphia's EI program.
- Sprout — the referral-tracking system used to receive, process, and return Early Intervention referrals between school districts (LEAs), intermediary units like Elwyn, and providers like us.
- Relias — the online training platform where required courses, competency trainings, and certifications get assigned and completed; Elwyn enrolls staff into either a Clinical or an Administrative/Operational learning path based on their role.
- Pennsylvania Key Provider (PD) Registry — the state's workforce registry for early childhood/EI professionals; tracks training completion, credentials, and career-pathway progress.
- Jefferson TLC — the training/credentialing platform staff use to complete required courses and certifications; you'll track completion through it.
- SimplePractice — our EHR (electronic health record) and practice-management platform: scheduling, billing, clinical notes, and the client portal.
- Thrizer — a payments platform that automates out-of-network insurance reimbursement, so clients pay only their estimated share while Thrizer handles the claim submission.
- GoHighLevel — our CRM (client relationship management) and automation platform: contact records, pipelines, scheduling, and automated emails/texts.
- Google Workspace — Google's business tools (Gmail, Drive, Docs, Sheets, Forms, Calendar, Sites) for everyday documents, scheduling, and internal pages.
- Power BI — Microsoft's reporting/dashboard tool; turns raw data into the visual reports used for agency scorecards and metrics.
- Loom — a quick screen-recording tool for short how-to or walkthrough videos, instead of a long written explanation or a live meeting.
- Claude — Anthropic's AI assistant; you'll get your own seat to help draft, summarize, and speed up day-to-day admin and compliance work.
- You'll get a Small Talk Gmail account and the accounts/seats above set up for you.
What You'll Do
- Onboarding & offboarding: start onboarding for every new hire and make sure each step gets finished, following Small Talk’s SOPs. Also run offboarding when staff leave.
- Medicaid (MA) applications: prepare and submit them for Early Intervention.
- Agency reporting & metrics — Pull performance reports and monitor scorecard measures like session start dates, training completion, and compliance requirements, flagging anything that needs attention. Reporting to the clinical manager with metrics that require further attention.
- Caseload administration — Assign HCSIS access, request access through Elwyn's Zendesk system, and send referral emails to staff and LEAs so new hires have what they need to get started.
- Referral returns — Complete referral return forms, submit them to the LEA for approval, and return approved referrals in Sprout. Elevate to clinical manager when referrals are initiated for non-approved reasons.
- Training & documentation compliance — Run quarterly training check-ins and monthly credentialing/documentation compliance checks for Early Intervention and Elwyn.
- ECO data monitoring — Track ECO reports and follow up with staff to make sure Early Intervention and Elwyn data is accurate and on time.
- Daily email - Initiate/respond to daily emails. Elevate to appropriate contact if a specialized response is needed.
- Compile monthly hours for W2 salaried employees and flag/elevate providers who are not meeting hours. Elevate to the Clinical Manager when necessary, notify if all providers meet hours.
- Other admin projects — As the role evolves, additional projects will come up in our weekly check-ins.
Elwyn Credentialing Requirement
Because this role touches Early Intervention service delivery, it requires every staff member — including administrative/operational roles like this one — to be credentialed before they can start any work. As an Administrative/Operational hire, you won't need Elwyn's full clinical Learning Path; you'll complete their shorter administrative training track (including Sprout training) instead. The credentialing checklist Elwyn requires generally includes:
- A PA Child Abuse Clearance, PA Criminal History Clearance, and FBI Clearance (each must be current within 24 months and renewed every 5 years)
- An Act 24 Arrest/Conviction Report
- Proof of your highest degree or relevant education
What Success Looks Like
- First 30 days: Credentialed, trained on HCSIS, PEIDS, Sprout and Relias, and running the daily inbox without reminders.
- First 60 days: Delivering the monthly compliance check and provider hours report on time, with issues already flagged.
- First 90 days: Running a tracker for every recurring deadline (clearances, trainings, ECO, referral returns), and you've proposed at least one process improvement.
What We're Looking For
More than any specific background, we're looking for someone who is:
- Naturally inclined to streamline — when something feels clunky or manual, you notice, and you have ideas for making it better.
- Organized — you have a real system for keeping track of recurring deadlines and follow-ups, and things don't fall through the cracks.
- A clear communicator — with staff, external agencies, and more than one point of contact on our side.
- A loop-closer - You follow up until it’s done, not just until you’ve sent the email.
- Independent — comfortable figuring things out when you don't have every step spelled out, and knowing when to flag something instead of guessing.
- Willingness to learn our systems as they evolve. While we are supportive, we are looking for a candidate that is a problem-solver and can learn new programs/systems quickly and independently.
- Experience with Early Intervention systems (HCSIS, Sprout) or healthcare/compliance administration is a plus but not required.
Compensation Note:
We're targeting $22-$28/hour to start, with placement within that range pending experience.
Pay: $22.00 - $28.00 per hour
Work Location: Hybrid remote in Philadelphia, PA 19129
Early Intervention Service Coordinator Jobs by Experience Level
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Find JobsEarly Intervention Service Coordinator Job Market
Who's Hiring
- White Glove Community Care31
- Heartland ABA23
- Ivy Health19
- Allegheny Intermediate Unit16
- Metro Therapy15
Top Industries Hiring
- Healthcare & Medical Services
- Biotechnology & Pharmaceuticals
What Employers Look For
The qualifications that appear most often in early intervention service coordinator jobs.
- Bachelor's or master's degree in early childhood education, social work, or a related field
- Experience developing and implementing Individualized Family Service Plans
- Knowledge of Part C of the Individuals with Disabilities Education Act
- State-issued early intervention certification or eligibility to obtain it
- Demonstrated ability to manage a caseload of families across home and community settings
- Strong written communication skills for documentation in case management systems
Tips for Your Early Intervention Service Coordinator Job Search
Tailor your resume to IFSP language
Hiring managers scan for Individualized Family Service Plan experience before anything else. Use the exact phrase on your resume and describe your role in developing, monitoring, and updating IFSPs, not just 'case management' or 'coordination.'
List your state certification prominently
Early intervention certification requirements differ by state, and recruiters filter fast. Place your state-issued credential, license number, and expiration date in your resume header or a dedicated credentials section so it's visible at a glance.
Apply early to roles that fit
Migrate Mate lists early intervention service coordinator openings from across the United States in one place, so you can find roles that match and apply directly to each listing.
Target postings by funding source type
Part C of the Individuals with Disabilities Education Act funds most early intervention programs, but state agencies, nonprofits, and hospital systems run them differently. Filtering by employer type helps you target environments where your specific caseload experience, whether home-based or center-based, is the best match.
Prepare scenario answers around family dynamics
Interviewers for this role almost always ask how you've handled resistant or overwhelmed families. Prepare two or three specific examples that show how you built trust, explained service options clearly, and kept the family engaged in the IFSP process over time.
Negotiate caseload size before accepting
Caseload caps vary widely between programs and directly affect your workload and job satisfaction. Ask during the offer stage what the average active caseload is and how it's distributed, so you can compare offers on more than just pay.
Early Intervention Service Coordinator Jobs: Frequently Asked Questions
Which companies are hiring the most early intervention service coordinators?
The most active employers for early intervention service coordinators right now are White Glove Community Care, Heartland ABA, and Ivy Health, and the most openings are in Pennsylvania, New York, and California, based on current listings on Migrate Mate as of November 2026. Public early intervention programs, nonprofit disability service organizations, and hospital-affiliated developmental pediatrics departments consistently account for the largest share of openings.
How many early intervention service coordinator jobs are remote?
About 18% of early intervention service coordinator openings are fully remote or hybrid as of November 2026, though the nature of home visit requirements limits full remote eligibility for many positions. Administrative coordination roles, supervisory positions, and service coordination within telehealth-enabled programs tend to offer the most remote flexibility.
How do you become an early intervention service coordinator?
Start by earning a bachelor's degree in early childhood education, social work, special education, or a related human services field. Next, check your state's Part C early intervention program for specific certification or licensure requirements, as these differ by state. Gaining hands-on experience through internships or entry-level case aide roles builds the family engagement and documentation skills employers expect before hiring a coordinator.
How do you get hired as an early intervention service coordinator with little experience?
Entry-level candidates do best when they highlight any fieldwork, internship hours, or volunteer experience involving young children or families, even if it was not formally titled early intervention. Demonstrating familiarity with IFSPs, developmental screening tools, and family-centered practice in your cover letter helps close the experience gap. Some programs hire coordinator assistants or service coordinator trainees as a direct pathway into the full coordinator role.
What does the early intervention service coordinator interview process look like?
Most programs begin with a phone or video screening focused on your background with families of children under three and your understanding of Part C requirements. A panel interview with a program supervisor and a therapist or colleague typically follows, with scenario-based questions about challenging family situations and documentation practices. Some employers also ask you to walk through a sample IFSP or explain how you would transition a family out of services.
Where can I find and apply to early intervention service coordinator jobs?
You can find and apply to early intervention service coordinator jobs on Migrate Mate, which lists current openings from across the United States. Search for roles that fit your experience level, location preference, and specialty area, then apply directly to each listing that matches what you're looking for.
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